Inactive

Page 11 of 11 THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS. The Department of Veterans Affairs, VISN 20, in support of Vet... Page 11 of 11 THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS. The Department of Veterans Affairs, VISN 20, in support of Veteran Affairs Boise VA Medical Center is currently requesting information in order to determine the existence of viable commercial sources capable of providing Pest Control Services. The intended contract period of performance is for a base year with four (4) one-year option periods. Description of Services: Contractor shall furnish all supervision, labor, travel, equipment, parts, and supplies necessary to perform rodent and pest control services at the VA Medical Center, 500 West Fort St., Boise, Idaho, and 911 N Mountain Cove Rd, Boise, Idaho in accordance with the terms, conditions, provisions, specification, and schedule of this proposal. Pest Control services shall be accomplished to meet the guidelines as shown in the National Pest Control Association s Good Practice Statements . All VA buildings shall be covered under this contract. In addition, the contractor will provide pest control services to any Medical Center equipment associated with the immediate exterior area of each building, i.e., Transformers, Air Handling Units, Generators, Fuel Storage tanks, etc. The NAICS code assigned is: 561710 Exterminating and Pest Control Service and the small business size standard is $12.0 million. The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available. Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This sources sought announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests. If you are interested and are capable of providing the required services, please complete the sources sought questionnaire below and email your response to robert.giard@va.gov no later than 1:00 PM PT on 26 March 2020. Include any comments or questions you may have. Also provide your capability statements within your response. A SOURCES SOUGHT QUESTIONNAIRE is below. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant. Source Sought Questionnaire: Company Name ___________________________________________ Phone Number ____________________________________________ Email Address ____________________________________________ DUNS ____561710______ * Proof of Systems for Award Management Registration (SAM) is mandatory* 1. GSA Number if applicable_________________________________ 2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The North American Industry Classification System (NAICS) code is tentatively 561710 Pest Control Service; the small business size standard for this NAICS code is $12.0 million. A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no CVE Verified Service Disabled Veteran-Owned Small Business (SDVOSB) [ ] yes [ ] no CVE Verified Veteran-Owned Small Business (VOSB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Other (please specify) 3. If your company were selected, how many calendar days would your company need after the contract award date before completing providing services? _____ 15 days _____ 30 days _____45 days _____other (please list) 4. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concerns this service. 5. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts). ______________________________________________________________________________ Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. STATEMENT OF WORK Contractor shall furnish all supervision, labor, travel, equipment, parts, and supplies necessary to perform rodent and pest control services at the VA Medical Center, 500 West Fort St., Boise, Idaho, and 911 N Mountain Cove Rd, Boise, Idaho in accordance with the terms, conditions, provisions, specification, and schedule of this proposal. Pest Control services shall be accomplished to meet the guidelines as shown in the National Pest Control Association s Good Practice Statements . All VA buildings shall be covered under this contract. In addition, the contractor will provide pest control services to any Medical Center equipment associated with the immediate exterior area of each building, i.e., Transformers, Air Handling Units, Generators, Fuel Storage tanks, etc. CALLS FOR SERVICES: Contractor shall respond only to calls for service placed by the following VA personnel: Contracting Officer Contracting Officer s Representative (COR) Chief or Assistant Chief, Facility Management Service Administrative Officer of the Day (AOD) Secretary or Budget Clerk, Facility Management Service Chief of Operations, Facility Management Service VISITS: During each scheduled monthly visit to the Medical Center, the Contractor shall conduct inspections for potential pest infestations, check the pest control log located in building 50 at the budget clerks desk, check with the COTR for further instructions and take immediate action to eradicate pests as they are encountered. The areas to be inspected during scheduled visits include: All employee lounges, break areas, locker rooms, day rooms, conference rooms, kitchenettes located in the patient care areas, i.e., 2 Medical and Surgical (2MS) 3 Step Down Unit (3SDU) Intensive Care Unit (ICU) 2 Psychiatric (2P) and the Community Living Center (CLC). Surgical Unit, Specific room and building numbers are as follows: Rm Bldg. Rm Bldg. Rm Bldg. 102-1 100-6 112-6 217-8 G05-23 G206-23 108-23 101-24 102-24 G12-27 G13A-27 G01G-27 G02E-27 101-27 105-27 120-27 133-27 202-27 225-27 226-27 245-27 248-27 240-27 102-28 101-29 121-33 210-33 101B-34 102-42 107-43 109-43 102-44 101C-44 101G-44 109F-44 109G-44 210-44 213-44 104-45 102-46 101-50 109-50 118-54 116-67 137-67 202-67 203-67 204-67 228-67 306-67 309-67 320-67 111-77 111A-77 115-77 115A-77 119-77 119B-77 119C-77 214-77 213A-77 306-77 G19-85 105-85 113-85 114-85 139-85 206A-85 230B-85 232C-85 234-85 234A-85 234B-85 237-85 301A-85 322-85 326-85 347-85 348-85 349-85 350-85 353-85 1103-85A 1106-85A 1158-85A 110-88 119-88 125-88 132-88 138-88 174-88 102-109 103-109 105-109 G01-110 106-110 111-T110 116-114 123-114 135-114 139-114 214-114 237-114 241-114 131-115 231-115 111-116 104-117 105-117 105A-117 114-123 117-123 118-123 105-124 121-124 102-121 103-121 124-121 130-121 102-122 103-122 124-122 130-122 202-122 203-122 224-122 230-122 All vending machine areas will be inspected for pest control problems. These include: 103-77, 120-85, and 139-85. All Food handling, Dry goods areas and panty areas in building 77 (Canteen and Nutrition and Food Service areas), Rehabilitation Medicine Service Kitchen areas in buildings 27, 88, 121, 122, and 123 will receive a thorough inspection and treatment of cracks and crevices with an approved residual pest control agent. Exterior doors will be inspected for signs of rodent activity and traps or baits used to eliminate identified infestations Semi annually, the Contractor will provide a general insecticide spraying of the ground and first level of the exteriors of the following buildings: 1, 4, 23, 24, 27, 28, 29, 33, 34, 42, 43, 44, 45, 50, 54, 67, 77, 85, 85A, 88, 109, 110, 114, 115, 116, 117, 119, 120, 121, 122 123, 124, 126, T110, T111, T122, T123 and T124. The contractor will concentrate on windows, doors and entrances. The contractor will treat the buildings listed with a residual pest control product that will prevent the migration of insects and spiders into the buildings. Generally, this will need to be done during the months of April and October. 3) SIGNING IN AND OUT: The following offices are the required contact offices for the Contractor at the time indicated: Monday Friday Facility Management Service -room 100-50 422-1370- 7:00 am 4:30pm Weekends-holidays- after 4:30 p.m. Admitting Office - room 119-85 422-1109. Contractors agent shall report in person to the appropriate office, both upon arrival and prior to departure, to sign in and out on response log. The Contractor personnel will complete and submit to the Contracting Officer Technical Representative, the Integrated Pest Management Operations Report provided by the Medical Center. All Integrated Pest Management Services performed during the work shift will be documented. This document is a permanent record and must be maintained indefinitely by FMS. Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State and Local ordinances that pertain to any duties contained in the contract. Prior to the initial application of pesticides, Contractor will furnish Material Safety Data Sheets (MSDS), for any type of chemical used. The same information shall be furnished each time contractor changes chemicals or products during the contract period. 4) CONTRACTOR PERSONAL SECURITY REQUIREMENTS: The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. If the contractor employees need intermittent access to sensitive areas; the contractor will be escorted by VA employees. No background investigation is required TASKS: Integrated Pest Management Services required of the Contractor are as follows: a) Inspection to determine which pest management measure is appropriate. b) Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests. c) Selection and utilization of non-chemical control methods which eliminate exclude or repel pests (i.e., inset electrocution devices, air screens, caulking, traps, etc.) d) Selection and use of the most environmentally sound pesticide(s) to effect control when chemical methods are necessary. e) Control of general structural arthropod pests, (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.). f) Control of flying insect pests, (i.e., house fly, stable fly, blowflies, and bees, etc.). Contractor shall assess fly issues once the population reaches to the level of a persistent nascence or flies are discovered in sensitive areas. VA shall be responsible to maintain all door seals and windows to minimize fly entry. VA shall be responsible in cleaning and maintaining all trash receptacles and landscape to reduce breeding areas for flies. When fly services are needed an action plan must be approved before any services or equipment are implemented. Plan needs to include which locations are to be serviced, where fly equipment will be placed and how often Contractor will inspect and service equipment and perform any active control methods. Fly-control will be funded on a separate line item. This would be the hourly labor rate and normal supplies that are used. If equipment is needed to be purchased, this will be funded under a separate purchase card order. g) Control of predatory pests, (i.e., lice, bedbugs, fleas, mites, ticks, wasps, mosquitoes, scorpions, bat bugs and bird bugs, etc.). Contractor shall respond to all requests for predatory pest inspections and services in a timely manner due to the nature of the VA s care facility. VA shall provide all cleaning and laundry services for affected areas and will work with contractor to protect other areas from infestation if/when furniture and bedding need to be removed. Predatory pest control will be funded on a separate line item. This would be the hourly labor rate and normal supplies that are used. If equipment is needed to be purchased, this will be funded under a separate purchase card order. h) Wildlife: Control of large vertebrate animals (Raccoons, Foxes, Feral cats, skunks, etc.) Contractor shall assess wildlife issues when reports of multiple visual sightings or harborage has been discovered. Contractor shall take steps to make sure all Federal and state laws pertaining to wildlife are adhered to. An action plan must be approved before any services are performed. Plan needs to include Removal and relocation of wildlife if required, what control process will be followed if wildlife has to be trapped and destroyed. Contractor may be responsible to exclude area after wildlife issue has been resolved. VA shall be responsible to maintain fence lines and buildings to minimize access for large vertebrates. Large vertebrae control will be funded on a separate line item. This would be the hourly labor rate and normal supplies that are used. If equipment is needed to be purchased, this will be funded under a separate purchase card order. Evaluation effectiveness of control measures through follow-up inspections. CONTRACTOR PROVISIONS: The following provisions shall be adhered to by the Contractor personnel in performing of pesticide applications of the areas specified below Food Handling Areas: Treatment of these areas is limited to ONLY times when food is not being held, processed, prepared, serviced and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators which are occupied by food Service equipment while in the possession of pesticides or application equipment. Patient Occupied Areas: The contractor shall utilize pesticides with as low a volatility and as odor free as possible, in order to keep odor levels from affecting patients in these areas. Critical Areas: The contractor shall submit a list of pesticides for intended use in areas listed below, for approval by the Contracting Officer Representative (COR) prior to application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without approval from the COR. CRITICAL AREAS (As Determined by local Medical Facility and G-3, M-1, Part VII, Guidelines: Pharmacy Research Facilities Operating Rooms Intensive Care Units Respiratory Care Areas Supply Processing & Distribution (SPD) When space treatment is required in these areas, the Ultra Low Volume (UV) method of pesticide application shall be utilized with approved equipment, capable of delivering a particle size range of .5 to 15 microns. AUTHORITY OF APPLICATOR(S): Certified applicators are required in the performance of the work under the contract. Each applicator designated by the contractor to perform under the contract, will furnish a copy of his/her state certification (showing categories) to the Contracting Officer prior to reporting for work. All applicators must have visible on their uniform the individual's name, and the company name so they are easily recognizable at all times. In cases where the contractor has two or more persons reporting to work under the contract, one of these will be designated as a supervisor, and must be fully certified in all pest management categories in which work is to be performed. Non-certified employees may only assist the supervisor in the performance of the work, as long as the supervisor assumes responsibility for their performance. NOTE: Certification shall mean a current Certificate of Competency in pest management in any and all categories or subcategories, as identified by the State in which work is being performed under the contract. All other definitions are as defined in CFR40, Subchapter E, Parts 162-180. INTERFERENCE TO NORMAL FUNCTION: Contractor personnel are required to interrupt their work at any time, so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. DISPOSAL OF HAZARDOUS WASTES: The contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the Medical Center facility premises, except as specified by the COR. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the Veterans Affairs Installation when the operator is not working, without express approval of the COR. CONFORMITY TO REGULATIONS: The Contractor shall conform to all Federal, State and local regulations governing, examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, which may be in effect in the area in which the work under the contract will be performed. EVIDENCE OF COVERAGE: Before commencing work under the contract, the Contractor shall furnish the Contracting Officer a certificate of insurance indicating the coverage outlined in Special Condition 5, and containing an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance, shall not be effective unless a 30-day advance written notice of cancellation of change is furnished the Contracting Officer. CALL BACK REQUIREMENT: ROUTINE: The Contractor shall within 12 hours after receipt of notification by the Contracting Officer or his/her representative, and at no additional charge to the Government treat pest problems or retreat previously treated areas when inadequate control (as per specifications) was obtained. EMERGENCY: The Contractor shall within 4 hours after receipt of notification by the Contracting Officer or his/her representative, and at no additional charge to the government, perform Integrated Pest Management (IPM) services to correct the emergent condition.