Inactive
Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Notice ID:36C25923Q0781
STATEMENT OF WORK EHRM INFRASTRUCTURE UPGRADES Billings Majestic & Spring Creek PROJECT NO: 436-21-705GH, 436-21-705GN PROJECT NAME: EHRM Infrastructure Upgrades Billings Majestic CBOC (Two Locations)...
STATEMENT OF WORK EHRM INFRASTRUCTURE UPGRADES Billings Majestic & Spring Creek PROJECT NO: 436-21-705GH, 436-21-705GN PROJECT NAME: EHRM Infrastructure Upgrades Billings Majestic CBOC (Two Locations) & Billings Spring Creek 1. GENERAL INTENT: The Contractor shall provide all work necessary at these two CBOC sites to support the Veterans Health Administration s (VHA) change to the new Electronic Health Record Management (EHRM). VHA requests the Contractor provide design and EHRM upgrades to include all labor, materials, tools, equipment, transportation, supervision, and other services necessary to upgrade these leased properties in accordance with this scope of work. Name Room Cabling Patch Panels Fiber Power Bonding UPS Dedicated Cooling Temp Humidity Racks Sensors Space Billings Majestic 1 NO NO X NO X NO NO NO NO X NO Billings Majestic 2 X X X NO X X X X X X X Billings Spring Creek 1 NO NO N/A NO X X X X X X NO As part of the scope of work requirements, Contractor is expected to complete items designated w/ an X for each of the server rooms as shown on the table above. For example, Billings Majestic Server Room #2 requires a space expansion due to current size not meeting the EHRM standards. It is strongly recommended that a detailed inspection of the premises, schematic drawings and specifications be initiated, by the Contractor, to determine actual needs and conditions for the project. Contractor shall be responsible for a site visit to verify site conditions, determine the type of equipment needed, the number of personnel required and the level of effort to complete the job in the time framed specified in the section, Period of Performance, below. 2. STATEMENT OF WORK: 2.1 The Contractor shall ensure all below requirements from the VA Office of Electronic Healthcare Modernization Site Infrastructure and End User Device Requirements are met. 2.2 Local Area Network (LAN) 2.2.1 References: Telecommunications and Special Telecommunications Systems Design Manual, https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf and Infrastructure Standard for Telecommunications Spaces, Version 3.0, https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf. 2.2.2 Horizontal cabling shall be Category 6 (Cat6) or higher (ANSI/TIA-1179 Healthcare Facility Telecommunications Infrastructure). If existing horizontal cabling is not minimally Cat6, Contractor shall upgrade to Category 6A (Cat 6A). 2.2.3 Telecommunications outlets/connectors and the horizontal cross-connects (patch panels) shall be of equal or greater Category to connected horizontal cable. 2.2.4 Installation shall be compliant with the BICSI standards (ANSI/NECA/BICSI 568, Standard for Installing Commercial Building Telecommunications Cabling and ANSI/TIA-1179-A Healthcare Facility Telecommunications Infrastructure for new installations). 2.2.4.1 New cable installations additionally shall be compliant with TIA 568.2-D, TIA TSB-184-A, and NFPA-70 Section 725.144 to prevent PoE heat accumulation. 2.2.4.2 Alternatively, new UTP cabling shall carry a UL listed "LP" (Limited Power) rating. 2.2.4.3 Cat6A cable shall be terminated to a CAT6A RJ-45 patch panel in IT closet and CAT6A RJ-45 jack at wall plate and labeled at both ends. 2.2.4.4 Use a cable analyzer to determine cable length (max cable length 90M/295 linear feet) and certify that cable meets or exceeds TIA-EIA-568-C.2. 2.2.4.5 Cables shall be installed in continuous lengths from origin to destination, no splices with a 1 service loop. 2.2.4.6 All new cable installation shall be tested and certified that cable meets or exceeds TIA-EIA-568-C.2. Provide the certification report to COR. 2.2.5 All patch cables shall be Category 6A for copper, OM4 for multi-mode fiber or OS2 level for single mode fiber. (Note: Only for room that will be enlarged (Behavioral Health)). 2.2.6 Cable management shall be implemented for all patch cables in accordance with Infrastructure Standard for Telecommunications Spaces, Version 3.0, ensuring proper bend radius, bundling, airflow, support and labeling. 2.2.7 1 GbE connectivity to desktops, and other EUD. 2.2.8 End-to-End latency from the user desktop to Cerner Data Center of equal to or less than 90ms for Citrix connection. 2.2.9 Provide additional data drops and network ports in Telecommunication Rooms (TR) to support required network printers and medical devices per Cerner Current State Review (CSR). If the CSR is not provided as an attachment to this document, an additional Supplemental Lease Agreement may be required. 2.2.10 Copper structured cabling shall be certified as meeting or exceeding TIA-EIA-568.1-D (max fixed cable length 90M/295 linear feet) independent of media type. 2.2.11 Contractor shall provide service with a minimum of 10 GbE fiber or better. 2.2.12 Network Infrastructure devices supported by UPS and/or [Emergency Power / Backup Generator as described below in 2.4]. 2.2.13 Contractor shall ensure 99.9% local area network performance levels, excluding scheduled downtime. 2.3 Power 2.3.1 UPS Functional Requirements 2.3.1.1 All UPS units supporting Information Technology infrastructure shall be functional and maintain a 30-minute run-time. 2.3.1.2 All units within one (1) year of end of life by facility Go-Live shall be replaced with new units. 2.3.1.2.1 End of Life for stand-alone units assumed to be six (6) years from date placed into service. 2.3.1.2.2 End of Life for UPS batteries assumed to be three (3) years from date replaced. 2.3.1.3 Most Community Based Outpatient Clinics and other leased spaces are defined as Life Safety Protected for Physical Security and Resiliency design. However, if a specific location was designated as Mission Critical, all equipment in TR shall be connected to the critical electrical branch and Emergency Power / Backup Generator. 2.3.2 Upstream bonding requirements to the Secondary Bonding Busbar or Primary Bonding Busbar must use two lugs. Bonding for telecommunications equipment must be performed per manufacturer's specifications. All grounding shall comply with ANSI/NECA/BICSI 607-C, Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises, November 2015. 2.3.3 If the facility is officially designated as a Health Care Center, verify with VHA HEFP SEP if the site will require Joint Security Architecture Server Stack. If this equipment is required by OIT and Cerner, additional language from VA OEHRM Site Infrastructure Requirements, paragraphs 2.4.A and 2.4.B is required. 2.4 Heating, Ventilation, and Air Conditioning (HVAC) Design Requirements 2.4.1 Reference: U.S. Department of Veterans Affairs Office of Construction & Facilities Management HVAC Design Manual, dated May 1, 2019, https://www.cfm.va.gov/til/dManual/dmHVAC.pdf. 2.4.2 Telecommunications Rooms, Class B space temperature range 41°F to 95°F, relative humidity: 8 to 80% noncondensing. 2.4.2.1 Telecommunication Room Environmental Monitoring Solution for temperature and humidity (e.g. Uninterruptible Power Supply (UPS) with Network Management Card, Temperature & Humidity Sensor, and Central Monitoring by way of a single network connection is required using a RJ-45 Patch Cable). 2.4.2.2 In areas where there are environmental issues (e.g., steam pipes, lack of ventilation, etc.), the use of thermal curtains and additional vents will be considered as a temporary alternative, not permanent resolution. 2.5 Physical Security Design Requirements 2.5.1 Reference: Telecommunications and Special Telecommunications Systems Design Manual, https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf. 2.5.2 Provide an electronic Security Management System (SMS) with a Physical Access Control System (PACS). 2.5.3 Doors shall include a mechanical spring loaded deadlocking feature (not separate deadbolt lock), PACS associate electronic Personal Identity Verification (PIV) card access device with keypad, electric strike and digital Closed Caption Television (CCTV) color camera routed to and directly controlled by the facility SMS. 2.5.4 Telecommunication Room security system shall be connected to a UPS or emergency backup power system. 2.5.5 Facility programmable door controller shall be fully functional in a standalone status if connection to the SMS is lost. Once the connection is restored, the local door control system shall update the SMS, regarding all operations that occurred after the connection was interrupted. Then, the SMS shall update the local door control units to current operational function. 2.5.6 The PACS and SMS shall be fully compliant with VA s PII, PIV "Smart" ID Card and at a minimum, FIPS 201-1 and NRTL (i.e. UL) listed and labeled. 2.6 Contractor Provided Equipment (provide same or equivalent) 2.6.1 Uninterruptable Power Supply (UPS) 2.6.1.1 Manufacturer: APC 2.6.1.2 Model: Smart - UPS X 1500VA Rack/Tower LCD 120V with Network Card SMX1500RM2UNC 2.6.2 Rack Sensor 2.6.2.1 Manufacturer: APC 2.6.2.2 Model: NetBotz Rack Sensor Pod 150 NBPD0150 2.6.3 IT Equipment Room TempTrak Wireless Temperature and Humidity Sensor 3. PERIOD OF PERFORMANCE: 3.1 All work to be completed within 90 days of the performance notice to proceed. Submission of safety plans, quality control plan, phasing, schedules, etc. shall be required to be submitted within 30 days of the Administrative NTP. 3.2 Work will be performed during normal business hours7:00 AM to 5:00 PM. Coordinate working schedule with the COR prior to beginning work. Any work to be performed outside normal business hours and on weekends or holidays will need to be coordinated with the COR 3 days prior. 3.3 Close coordination w/ COR and OIT personnel will be required in order to minimize network downtime and impact to the Clinic operations. 4. PLACE OF PERFORMANCE: This project requires work to be done at these two separate locations listed below: Benjamin Charles Steele VA Clinic (Majestic CBOC) 1766 Majestic Lane Billings, MT 59102-6759 Dr. Joseph Medicine Crow VA Clinic (Spring Creek CBOC) 1775 Spring Creek Lane Billings, MT 59102-6754 5. PRIVACY STATEMENT: Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures. 6. REFERENCES: 6.1 VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version 1.9 (Attachment 1) 6.2 Infrastructure Standards for Telecommunications Spaces Version 3.0 (dated August 21, 2020) 6.3 Telecommunications and Special Telecommunications System Design Manual (dated February 2016) 6.4 HVAC Design Manual (dated November 1, 2017 with Rev dated March 1, 2020) 6.5 VA Division 27 Communications Specifications
