Inactive Total Small Business Set-Aside (FAR 19.5)

Performance Work Statement-Dairy Deliveries Oklahoma City VAMC (VISN 19) Milk and Dairy Products Services Scope: Contractors shall provide all necessary labor, materials, equipment and supervision nec... Performance Work Statement-Dairy Deliveries Oklahoma City VAMC (VISN 19) Milk and Dairy Products Services Scope: Contractors shall provide all necessary labor, materials, equipment and supervision necessary to produce and deliver milk and dairy products for OKC Nutrition and Food Services (NFS) at Oklahoma City VA Medical Center. Contract Performance Period: Contract periods will consist of a base year with four one-year options to renew. Delivery: Contractor will not be required to deliver products on national holidays. The delivery will take place the next business day following the holiday. Companies must furnish VAMC with milk crates to deliver the milk in which will be returned at the next delivery. Two deliveries per week: Tuesdays and Fridays between 8 am 1 pm. The following is a list of federal holidays that are observed during work weeks, even if the date falls on a weekend New Year s Day, Martin Luther King Jr s Birthday, Washington s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day. Ordering: Orders will be placed by assigned authorized individuals from each individual VAMC. Orders may be placed by phone or Email. Delivery and Receiving: Contractor will be required to check in with OKC VAMC designated individuals to check all order deliveries in and give signed receipt of delivery. Contractor will only deliver contracted dairy items. Uncontracted dairy items delivered will be refused at no cost to the government. Authorized Personnel: A delegation of authority memorandum will be issued after award of contract(s). All contract administration functions relative to the administration of this contract, excluding termination rights, will be delegated to an Administrative Contracting Officer (ACO) of each VAMC. After contract award(s), inquiries, and correspondence pertaining to administration of this contract shall be addressed to the VAMC from which authorized orders are issued. Only the Contracting Officer (C/O) is authorized to make commitments or issue changes which will affect the price, quantity, quality, or terms of this contract. Inspection and Acceptance: An employee of NFS will be designated by the Contracting Officer to accept or reject deliveries as to quality and condition of the product. Items rejected all or in part must be removed from the premises immediately. Payment Payments will be monthly in arrears upon receipt of a properly executed invoice. Invoices for individual VAMC s shall be submitted to the addresses designated in this contract. In accordance with the prompt payment act, the Government has 30 days after the receipt of a valid invoice to make a payment. Payments under this contract will be made by Electronic Funds Transfer (EFT) by the VA finance center. Contractor may elect to accept the Government Purchase Card as a method of payment for all orders under $5,000 if the contract is set up to accept credit cards. Packing List: There shall be a packing list enclosed with all shipments made under this contract. The packing list shall show the following as a minimum: Contractor s name and address, VA Purchase Order Number (if one is given); The VA Facility and Service placing the order, the items shipped; and quantity. Commercial Packaging and Labeling: Products shall be packaged in accordance with commercial practice for milk and dairy products. The package shall afford adequate protection against deterioration and physical damage during shipment from the supply source to the first consuming activity. Packing shall be in accordance with commercial packing complying with Uniform Freight Classification or National Motor Freight Classification, as applicable. Commercial labeling shall provide the day or date of expiration on the packaging. Products shall be good for at least 7 days after delivery, not including the delivery date. Any commercial or additional labeling shall comply with the Federal Food, Drug and Cosmetic Act, and regulations promulgated there under. Delivery: Make delivery to: VAMC Oklahoma City 921 NE 13th Street Oklahoma City, OK 73104 Bldg 1, Receiving Dock Payment will be made by: Chief, Fiscal Service (04) VA Medical Center 921 NE 13th Street Oklahoma City, OK 73104 Item No. Description BASE YEAR 1: October 1, 2023 September 30, 2024 Est. Qty. Unit Unit Price Total Amount VAMC VCS 1. Milk, 1% Low Fat Vitmn A&D 96, 360 pint (.5) pt 2. Milk, 2% Reduc Fat Ctn Ref 7,000 pint (.5) pt 3. Milk, Choc Skm Ctn Ref FT/FR 5,000 pint (.5) pt 4. Milk, WHL Vitm D Ctn Ref 1,000 pint (.5) pt 5. Cheese, Cott Sm Curd 1% Milk 520 pounds (5) lb Item No. Description OPTION YEAR 1: October 1, 2024 September 30, 2025 Est. Qty. Unit Unit Price Total Amount VAMC VCS 1. Milk, 1% Low Fat Vitmn A&D 96, 360 pint (.5) pt 2. Milk, 2% Reduc Fat Ctn Ref 7,000 pint (.5) pt 3. Milk, Choc Skm Ctn Ref FT/FR 5,000 pint (.5) pt 4. Milk, WHL Vitm D Ctn Ref 1,000 pint (.5) pt 5. Cheese, Cott Sm Curd 1% Milk 520 pounds (5) lb Item No. Description OPTION YEAR 2: October 1, 2025 September 30, 2026 Est. Qty. Unit Unit Price Total Amount VAMC VCS 1. Milk, 1% Low Fat Vitmn A&D 96, 360 pint (.5) pt 2. Milk, 2% Reduc Fat Ctn Ref 7,000 pint (.5) pt 3. Milk, Choc Skm Ctn Ref FT/FR 5,000 pint (.5) pt 4. Milk, WHL Vitm D Ctn Ref 1,000 pint (.5) pt 5. Cheese, Cott Sm Curd 1% Milk 520 pounds (5) lb Item No. Description OPTION YEAR 3: October 1, 2026 September 30, 2027 Est. Qty. Unit Unit Price Total Amount VAMC 1. Milk, 1% Low Fat Vitmn A&D 96, 360 pint (.5) pt 2. Milk, 2% Reduc Fat Ctn Ref 7,000 pint (.5) pt 3. Milk, Choc Skm Ctn Ref FT/FR 5,000 pint (.5) pt 4. Milk, WHL Vitm D Ctn Ref 1,000 pint (.5) pt 5. Cheese, Cott Sm Curd 1% Milk 520 pounds (5) lb Item No. Description OPTION YEAR 4: October 1, 2027 September 30, 2028 Est. Qty. Unit Unit Price Total Amount VAMC VCS 1. Milk, 1% Low Fat Vitmn A&D 96, 360 pint (.5) pt 2. Milk, 2% Reduc Fat Ctn Ref 7,000 pint (.5) pt 3. Milk, Choc Skm Ctn Ref FT/FR 5,000 pint (.5) pt 4. Milk, WHL Vitm D Ctn Ref 1,000 pint (.5) pt 5. Cheese, Cott Sm Curd 1% Milk 520 pounds (5) lb