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Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 This is NOT a solicitation or request for quote (RFQ). This is NOT a r... Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information. If your company is interested, please read this notice entirely and submit the required information, as requested herein. Endoscopic Argon Plasma Coagulators Muskogee VA Health Care System, Oklahoma BRIEF SCOPE OF WORK (This is for information only) IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting. The Muskogee VA Health Care System (MUS VAHCS) requires three (3) argon plasma coagulators with electrosurgical generators for interventional endoscopy within the Endoscopy clinic. These devices are needed to replace three ERBE systems that have reached end of life. CLIN # Description Qty Unit 0001 Argon Plasma Coagulator 3 EA 0002 Pressure Reducer with Sensor 3 EA 0003 Cart Fastening Set (w/ Grounding Cable) 3 EA 0004 Ignition Tester 3 EA 0005 Electrosurgical Unit (120V/60Hz UL) Software 3 EA 0006 Endo Cut Upgrade (w/ ability to adjust effect, cut duration, and cut interval) 3 EA 0007 Two Pedal Footswitch w/ Remode Bracket 3 EA 0008 Monopolar Connecting Cable BovieJack 8.3MM Socket Length 4m 6 EA 0009 Argon Gas Tank-Full, 40 Cu FT Capacity Purity 99.99% 3 EA 0010 Irrigation Pump 3 EA 0011 Irrigation Pump Footswitch w/ Adapter 3 EA 0012 Water Bottle Holder 3 EA 0013 ECO2 CO2 Endoscopic Insufflator 3 EA 0014 Extended Warranty 3 EA Salient Characteristics: Argon Plasma Coagulators Modes: FORCED High-frequency voltage increases when the output setting (i.e., wattage) is increased, up to 120 watts Consistent firing at 30 watts or above with an application distance of up to 5 mm Continuous application of energy PULSED Effect 1 Higher energy output per pulse with a longer interval between pulses (approx. 1 pulse/second) Consistent firing from 10 watts with application distances of up to 7 mm (distance between the probe and the tissue) Effect 2 Greater number of pulses (16 pulses/second) with a lower energy output per pulse Consistent firing from 10 watts with application distances of up to 7 mm (distance between the probe and the tissue) PRECISE Automatic adjustment control which adjusts the argon plasma regardless of the impedance of the overall system (plasma regulation) Continuous application of energy The intensity of the ionized plasma increases when the Effect setting is increased The tissue effect is more or less independent of the distance (up to 5 mm) between the probe and the tissue Plasma intensity automatically self-regulates based upon distance from target tissue Probes: Must include a connection system that allows for seamless probe setup, with no reprocessing or filter change required. Simple plug-and-play functionality that reduces the risk of cross-contamination during filter change. 3 Full Argon Gas Tanks, minimum 40 CU FT Capacity with Pressure Reducer with Sensor Ignition Tester Electrosurgical Generator (must work in conjunction with argon plasma coagulators) Plug and play digital instrument recognition that can automatically configure the entire system to provider s individual needs and programmed procedural parameters Footswitch that allows you to alternate between pre-selected instruments and anatomy settings autonomously Constant Voltage Regulation with Power Dosing to automatically deliver lowest effective adjusted power output in all modes, including both CUT and COAG Automatically detect the formation of micro-electric arcs (sparks) for controlled and reproducible cuts, e.g. length and quality Full-color user interface Graphic depiction of tissue effects with different parameters in real time, shown on the display prior to activation. Power meter that displays real time power output during and throughout activation Customizable waveforms and modes for therapeutic intervention in both CUT and COAG Electrode Safety System Power Output Maximum CUT output 300 watt at 500 ohms Frequency 330-520kHz Maximum COAG output up to 200 watts Irrigation Pump: Deliver a pulsed, pressurized jet of fluid Uses only disposable accessories Flow rate can be programmed and adjusted in 1% increments At least 3 pre-set flow rates Can deliver approximately 500 ml/minute Flow rate display Footswitch with Adapter for Alternative Footswitch Flow rate range 20% (100 ml/min) to 100% (500 ml/min) ± 50 ml/min Can provide continuous flow for at least 10-20 seconds at a time Water bottle holder CO2 Endoscopic Insufflator: Safety features Pressure Relief Valves Audible Alarms Timed Gas Shut-Off Adjustable timer with at least four pre-set timer settings Automatic shut-off after 30, 60, 90 and 120 minutes Display Color Touchscreen Displays visual representation of gas remaining in tank At least 4 Pre-set Flow Rates Extended Warranty The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor. This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items. The work will be performed for the following locations: Muskogee VA Health Care System (MUS VAHCS) Jack C. Montgomery VA Medical Center 1101 Honor Heights Dr., Muskogee, OK 74401 IMPORTANT NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI. QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507. Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 PM MST on 12 July 2023 as to your company s ability to perform service per this brief Scope of Work. If interested, please provide the following: Capabilities statement - describe ability to provide equipment that meets or conforms to the salient characteristics listed above Company s business size in relation to above NAICS code and socio-economic category Company SAM UEI number FSS/GSA contract # (if applicable) that includes this service or product Current lead time for the requested products Only written responses, to items 1 through 5 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes. DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI. Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/ Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp To become a CVE-verified VOSB or SDVOSB visit https://www.vip.vetbiz.va.gov/