6540--Digital Phoropter Systems Brand Name or Equal To
Request for Quote (RFQ) #: 36C25923Q0290 Digital Phoropter System per Specifications, Brand Name or Equal To This is a combined synopsis/solicitation for commercial items prepared in accordance with t... Request for Quote (RFQ) #: 36C25923Q0290 Digital Phoropter System per Specifications, Brand Name or Equal To This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm EST, 03/03/2023 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Lindsey.Zwaagstra@va.gov no later than 4:00pm ET, 03/10/2023. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25923Q0290. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01 effective December 30, 2022. The North American Industrial Classification System (NAICS) code for this procurement is 339115 with a small business size standard of 1000 Employees. List of Line Items; Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Equal To Topcon MPN: 13356K Bluetooth set for Topcon instruments. One set per KR/CL/CV, 300 foot distance may be limited by thickness of walls or wall material 12 EA $ $ 0002 Equal To Topcon MPN: 13081K1, CV-5000S with Optical Head, Power Supply with KB50s 08 EA $ $ 0003 Equal To Topcon MPN: 418449900 Auto Kerato-Refractometer with Auto Capture 08 EA $ $ 0004 Equal To Topcon MPN: 420289902 Lensmeter with PD, Printer, LAN 08 EA $ $ 0005 Equal To Topcon MPN: 23060-11-000 Instrument Stand with LED Lamp 120V 12 EA $ $ 0006 Equal To Topcon MPN: 13040B Vision Tester Plus Cylinder 04 EA $ $ 0007 Equal To Topcon MPN: 450 Refraction Mirror Set - 2 Mirrors 04 EA $ $ 0008 Equal To Topcon MPN: 12050K1 high resolution 22 LCD monitor to present all common acuity charts with wall mount 04 EA $ $ 0009 Equal To Topcon MPN: 12050K1 high resolution 22 LCD monitor to present all common acuity charts. IR Emitter with wall mount. 08 EA $ $ 0010 Installation, Calibration and On-Site Training 13 JB $ $ GRAND TOTAL $ Description of Requirements for the items to be acquired: 1. Background The Oklahoma City VA Health Care System (OKC VAHCS) must purchase a Topcon CV-5000S system, or equal with training for eight (8) CBOC activations. 2. Project Scope The OKC VAHCS must purchase eight (8) Topcon CV-5000S system, or equal, to meet the need of the Oklahoma City CBOC medical facilities. 3. Specifications The Oklahoma City VAHCS specifications are designed to outline all the Oklahoma City VAHCS Nursing/Telehealth Service requirements. These requirements will be provided to the Contracting Officer Representative (COR) before final approval. The Topcon CV-5000S system requirements for service and materials are provided below. Offeror must meet these, or equal specifications: - "Topcon Bluetooth set for Topcon instrument (one set per KR/CL/CV, 300 foot distance may be limited by thickness of walls or wall material) (Part Number: 13356K)" - Topcon CV-5000S with KB-50S (Part Number: 13081K1) - Topcon KR-1 Auto Kerato-Refractometer with Auto Capture (Part Number: 418449900)" - Topcon CL-300 Lensmeter with PD, Printer (Part Number: 420289902) - Topcon IS-5500 Instrument Stand with LED Lamp 120V (Part Number: 23060-11-000) - Topcon Vision Tester VT-10 (-)BLK (Part Number: 13040B) - Topcon Refraction Mirror Set - 2 Mirrors (Part Number: 450) - Topcon CC-100 Digital Acuity Chart with Wall Mount (Part Number: 12050K2)" - Topcon CC-100 Digital Acuity Chart with IR Emitter for CV-5000s and Wall Mount (Part Number: 12050K1) - Installation, Calibration & On-Site Training Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at: OKLAHOMA CITY VA HEALTH CARE SYSTEM (OKCVAMC) 921 N.E. 13TH STREET OKLAHOMA CITY, OK, 73104 Delivery is required to OKCVAMC for items to be inventoried before distribution to the sites listed below as annotated above. The VA will be responsible for transporting the items to the locations below for training and installation. Locations for Training and Installation: 0001 Topcon Bluetooth set for Topcon instrument (one set per KR/CL/CV, 300, or equal       12EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon) 0002 Topcon CV-5000S with KB-50S, or equal                                                                         08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC) 0003 Topcon KR-1 Auto Kerato-Refractometer with Auto Capture, or equal                               08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC) 0004 Topcon CL-300 Lensmeter with PD, Printer, LAN, or equal                                              08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC) 0005 Topcon IS-5500 Instrument Stand with LED Lamp 120V, or equal                                   12 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon) 0006 Topcon Vision Tester VT-10 (-)BLK, or equal                                                                   04 EA (Stillwater, South, WFLS, Yukon) 0007 Topcon Refraction Mirror Set - 2 Mirrors, or equal                                                            04 EA (Stillwater, South, WFLS, Yukon) 0008 Topcon CC-100 Digital Acuity Chart with Wall Mount, or equal                                     04 EA (Stillwater, South, WFLS, Yukon) 0009 Topcon CC-100 Digital Acuity Chart with IR Emitter for CV-5000s and Wall, or equal  08 EA (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC) 0010 Installation, Calibration & On-Site Training                  13 JB (Ada, Altus, Ardmore, Blackwell, Clinton, Enid, Norman, N. OKC, Stillwater, South, WFLS, Yukon, and Shawnee) Ada VA Clinic 717 Better Now Plaza Ada, OK 74820 Altus VA Clinic 1604 N. Main Altus, OK 73521 Ardmore VA Clinic 1235 12th Avenue Northwest Ardmore, OK 73401 Blackwell VA Clinic 1009 West Ferguson Avenue Blackwell, OK 74631 Clinton VA Clinic 315 Gary Blvd Clinton, OK 73601 Enid VA Clinic 915 E. Owen K. Garriott Road  Suite A Enid, OK 73701 Norman VA Clinic 1020 24th Ave NW Norman, OK 73069 NORTH OKC VA Clinic 14400 Bogert Parkway Suite 100 Oklahoma City, OK 73120-6111 Shawnee VA Clinic 3700 N. Kickapoo St. Suite 100 Shawnee, OK 74804 South OKC VA Clinic 7919 Mid-America Boulevard Oklahoma City, OK 73135 Stillwater VA Clinic 320 N. Perkins Road Stillwater, OK 74075 Wichita Falls VA Clinic 2600 Central Freeway Suite 180 Wichita Falls Texas 76306 Yukon VA Clinic 1808 Commons Circle Yukon, OK 73099 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement, (II) Price, (III) Authorized Distributor Letter, and (IV) Lead Time Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products, including of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III Authorized Distributor Letter The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ. Volume IV-Lead Time The offeror shall include lead times for items included in submission. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Letter of Authorized Distributor Factor 4. Lead Time Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price. Factor 3. Letter of Authorized Distributor: The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ, brand name or equal to. Factor 4. Lead Time: The offeror shall include lead times for items identified in the RFQ, brand name or equal to. (End of Addendum to 52.212-2) 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)) FAR 52.219-28 Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) FAR 52.225 5 Trade Agreements (JUL 2020) (DEVIATION) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference: FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.214-21 Descriptive Literature (APR 2002) The following FAR clauses are incorporated by reference: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) The following VAAR clauses are to be incorporated by reference: VAAR 852.212-71 Gray Market Items (APR 2020) VAAR 852.212-72 Gray Market and Counterfeit Items (MAR 2020) (DEVIATION) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Lindsey.Zwaagstra@va.gov by 4:00pm ET, 03/10/2023. Name and email of the individual to contact for information regarding the solicitation: Lindsey Zwaagstra Lindsey.Zwaagstra@va.gov
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