Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Request for Quote (RFQ) #: 36C25922Q0404 (Supply 1) (554) | ACT | LG 4K Smart Television Compatible with Evideon Patient Care System BRAND ONLY SDVOSB Set aside This is a combined synopsis/solicitatio... Request for Quote (RFQ) #: 36C25922Q0404 (Supply 1) (554) | ACT | LG 4K Smart Television Compatible with Evideon Patient Care System BRAND ONLY SDVOSB Set aside This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm EST, June 09, 2022 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Natasha Holland no later than 4:00pm ET, Jun 14, 2022 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25922Q0404. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 effective July 12, 2021. The North American Industrial Classification System (NAICS) code for this procurement is 337127 with a small business size standard of 500 employees. This solicitation is a 100% set-aside for SDVOSB. List of Line Items; Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 65 INCH HOSPITAL GRADE 4K SMART TV LG 65US770HOUD 2 EA $ $ 0002 55 INCH HOSPITAL GRADE 4K SMART TV LG 55US772M 1 EA 0003 FLAT WALL MOUNT SF650 3 EA 0004 Evideon Ancillary Location Digital Signage Subscription License - 1 Year 3 EA 0005 Cisco Network Switch (Cisco-C9300-24T-E Catalyst 9300 24 Port Data Only, Network Esstenials 1 EA 0006 Professional Services for technical system configuration, testing and training as well as content template configuration (2-3 templates). Includes one on-site visit, if needed, and unlimited virtual meetings. 1 EA 0007 Shipping & Handling 3 EA Grand Total $ Description of Requirements for the items to be acquired; PURPOSE The purpose of this requirement is to extend the patient entertainment system (eVideon) that is currently being utilized at the VA Eastern Colorado Health Care System to the PTSD/PRRTP facility just north of the main campus located at 1700 N. Wheeling Street, Aurora, CO 80045. SCOPE The Contractor shall provide, transport, install, and configure all listed equipment. All products must meet all salient characteristics defined in section 2.5. All equipment and installation must meet manufacturers and VA specifications. The Contractor shall furnish all supplies, equipment, facilities, and services required for delivery and installation of the supplies and equipment. The Contractor is responsible for any missing parts and components not included, to carry out the installation. 2.5 ITEM SPECIFICATIONS AND SALIENT CHARACTERISTICS 2.5.1. Detailed Item Description: Universal Flat Wall Mount Quantity: 3 Basis of Design (make/model/Mfr Part No): Peerless SMARTMOUNT Model number SF650 Technical Specifications/Salient Characteristics: Allows total wall access for electrical and cable management Offers both horizontal and vertical adjustments Fits display monitors from 39 up to 75 Load capacity 175 Pounds Fits displays up to 29 W and 16 H Up to .25 of vertical adjustment and 8 of horizontal display adjustment Finish: Scratch resistant; Fused Epoxy Dimensions: ~31 W x 17 H x 1.2 D 2.5.2. Detailed Item Description: 55 Hospital Grader 4K Smarttv Quantity: 1 Basis of Design (make/model/Mfr Part No): LG Model Number: LG55US772M Technical Specifications/Salient Characteristics: Digital Size: 55 Dimensions (W X H X D): ~48 x 30 x 12 Resolution: 3,840 x 2160 (4K UHD) Backlight Unit Type: Edge Display Type: Nano IPS Brightness: 400nits Refresh Rate: 60Hz Life Span: ~30,0000 Hours Response Time: 8ms Audio: 2.0 ch Speaker System One Touch Sound Tunng LG Sound Sync: Bluetooth wireless Speaker Sound Output: 10W + 10W 2.5.3. Detailed Item Description: 65 Hospital Grader 4K Smarttv Quantity: 2 Basis of Design (make/model/Mfr Part No): LG Model Number: LG65US770HOUD Technical Specifications/Salient Characteristics: Digital Size: 65 Dimensions (W X H X D): ~57 x 36 x 13 Resolution: 3,840 x 2160 (4K UHD) Backlight Unit Type: Edge Display Type: Nano IPS Brightness: 400nits Refresh Rate: 60Hz Life Span: ~30,0000 Hours Response Time: 8ms Audio: 2.0 ch Speaker System One Touch Sound Tunng LG Sound Sync: Bluetooth wireless Speaker Sound Output: 10W + 10W 2.5.4. Professional Services: Professional services for technical system configuration, testing, training and content template configuration (2-3 templates). Includes one one-site visit and unlimited virtual meetings 2.5.5. eVideon Subscription Licensing: 1 year eVideon Ancillary Location Digital Signage Subscription and CiscoNetworkSwtch (Cisco-C93---24T-E Catalyst 9300 24-port data only, network essentials DELIVERY . Contractor shall deliver equipment to Rocky Mountain Regional VA Medical/PTSD facility located just north of 1700 N. Wheeling Street, Aurora, CO 80045; estimated delivery time frame is 7 November 2022. There is not loading dock at this facility. Delivery truck will need a lift gate. . Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. . Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government. . A pre-delivery meeting will be conducted 30 days prior to delivery date for verification of delivery and installation dates. . Delivery will be coordinated through Project Manager: REDACTED . Installation of Cisco Network Switch and technical system configuration, testing, template configuration will be coordinate through Bio Medical Engineering: REDACTED SITE CONDITIONS There shall be no smoking, eating, or drinking inside the construction site at any time. Delivery and installation personnel must comply with all site safety requirements, to include the wearing of PPE as needed. OPERATION AND MAINTENANCE MANUALS Binders - Quantity (2) each for items identified in section 2.5 Digital Copies - Quantity (1) each for items identified in section 2.5. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation. PROTECTION OF PROPERTY Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of the items in section 2.5. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and equipment during delivery/installation SECURITY REQUIREMENTS - Security background checks are not required. WARRANTY The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. The warranties shall include all travel and shipping costs associated with any warranty repair. TRAINING Onsite training is required with this purchase. The C&A requirements do not apply, and that a Security Accreditation Package is not required Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at Department of Veteran Affairs PTSD Clinc 1700 N. Wheeling Street Aurora, CO 80045 The new PTSD/ RRTP facility located at the SE corner of Wheeling and 19th. Ensure truck lift gate, as there is no loading dock at the new building. 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Completion of Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III Completion of Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) The offeror shall complete the Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) and submit as part of the quote. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Completion of Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement as stated in Factor 1, or do not include the completed certificate of compliance as stated in Factor 3, shall not be selected regardless of price. Factor 3. Completion of Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) : The Government will evaluate if the offer include the required completion of Attachment 2- VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) (End of Addendum to 52.212-2) 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644) FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)) FAR 52.219-28 Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) FAR 52.225-1 Buy American Supplies (JAN 2021) (41 U.S.C. chapter 83) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (Deviation) if SDVOSB set-aside VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference: FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.214-21 Descriptive Literature (APR 2002) FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) The following VAAR provisions are to be incorporated by reference: None The following FAR clauses are incorporated by reference: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.227-19 Commercial Computer Software-Restricted Rights (DEC 2007) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) The following VAAR clauses are to be incorporated by reference: VAAR 852.212-71 Gray Market Items (APR 2020) VAAR 852.212-72 Gray Market and Counterfeit Items (MAR 2020) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (Deviation) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Natasha Holland by 4:00pm ET, Jun 14, 2022. Name and email of the individual to contact for information regarding the solicitation: Natasha Holland Natasha.holland@va.gov