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Janitorial Services Eastern Oklahoma VA Health Care System Muskogee, OK 74401 BRIEF SCOPE OF WORK (This is for information only) IMPORTANTR NOTE: This Sources Sought is for market research purposes on... Janitorial Services Eastern Oklahoma VA Health Care System Muskogee, OK 74401 BRIEF SCOPE OF WORK (This is for information only) IMPORTANTR NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. 1. Background The Eastern Oklahoma VA Health Care System s primary objective is to enter into a firm fixed price, non-personal services contract in order to provide janitorial services. The contractor shall provide all management, supervision, and labor necessary to ensure that Aseptic Custodial Services (using aseptic cleaning techniques) are performed for the interior spaces in the Eastern Oklahoma VA Health Care System, Muskogee Oklahoma and the Earnest Childers Outpatient clinic in Tulsa Oklahoma. This is to include public areas, restrooms, waiting rooms, and offices (approximately 81,000 square foot) at the Tulsa clinic and (approximately 330,000 Square foot) at Muskogee. Contractors will be divided between THCC, Muskogee day shift and Muskogee evening shifts. Contractor shall have training and knowledge in aseptic cleaning techniques in a medical setting. Services shall be performed in a manner that shall maintain a satisfactory facility condition and present an aseptically pleasing, neat and clean professional appearance. 2. Locations of Performance Eastern Oklahoma VA Healthcare System, 1011 Honor Heights Drive, Muskogee, OK 74401 Earnest Childers Outpatient Clinic 8921 S. Mingo Road, Tulsa, OK 74145 3. General Scope of Work for all locations 3.1 Maintain Floors: All floors (see below attachments), except carpeted areas (carpeted areas are described below) , shall be swept, dust mopped, damp mopped daily, wet mopped, and buffed, as needed, to ensure all floors maintain a uniform, glossy appearance that is free from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and any other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. 3.2 Remove Trash: All trash containers shall be emptied and returned to their initial location. Boxes, cans, or paper placed near a trash receptacle and marked TRASH shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors. 3.3 Clean and Disinfect: Completely clean, disinfect with the use of EPA-approved hospital grade germicidal detergent, and polish dry all surfaces of sinks and plumbing fixtures. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors. 3.4 Clean Interior Glass/Mirrors: Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, streaks, smudges, water, or other foreign matter. 3.5 Vacuum Carpets: Vacuum carpeted areas. After daily vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer s approved methods, as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative. Area and throw rugs are included to receive this service. 3.6 Clean Carpets: Regularly spot clean or extract dirty carpet on a scheduled maintenance program or as needed. All spots are to be removed immediately. 3.7 Vacuum and Clean Floor Mats: Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location. 3.8 General Spot Cleaning: Spot cleaning shall be performed on a continual basis. Spot cleaning includes, but is not limited to: removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil. 3.9 General Dusting: All horizontal surfaces shall be dusted or cleaned to eliminate dust collection, such as floors, vents, empty shelves, door/window frames, above/below base of equipment, etc. 4.0 BASIC RESTROOMS/LOCKER ROOMS CLEANING SERVICES The contractor shall accomplish all cleaning tasks to meet the requirements of this specification and the Service Delivery Summary (SDS). 4.1. Clean and Disinfect: Completely clean and disinfect with the use of a E.P.A. approved Hospital Grade Germicidal Detergent provided by the medical center. This includes all listed surfaces sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kickplates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. 4.2 Descale Toilet Bowls: Descaling shall be performed monthly as a minimum, or as often as needed, or by request to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. 4.3 Sweep and Mop Floor: After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance, always. 4.4 Stock Restroom Supplies: Contractor shall ensure restrooms are stocked sufficiently with paper products, so they do not run out prior to the next shift. Supplies shall be stored in designated supply areas. No overstocking shall be allowed. 5.0 OTHER CLEANING SERVICES 5.1 Strip, Scrub, Seal, and Wax Floors: Floors shall be stripped, scrubbed, sealed, and waxed as necessary to maintain a uniform glossy appearance, always. A non-skid wax is required. A uniform glossy appearance is free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. 5.2 Clean Interior Windows: Clean glass surfaces that are over seven (7) feet high. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass. 5.3 Shampoo Carpets: All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area shall be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location. Miscellaneous All cleaning equipment shall be provided by government r i.e., housekeeping carts, brooms, mops, dusting equipment, vacuums, floor scrubbers and buffers and all necessary equipment needed to perform the required services. The government shall provide one room for the contractor s use as an office. The hospital shall provide all paper products to include toilet paper, paper towels, paper disposables, soap dispensers, soap for the dispensers, Purell hand sanitizer, liners, carpet shampoo, aseptic cleaning supplies, and wax. The hospital shall provide all cleaning supplies and the contractor shall utilize the hospital approved liquid anti-microbial hand soap (Provon without Triclosan agent), Alcohol Foam hand sanitizer (Purell) and germicide detergent. A listing of approved products shall be provided during post-award orientation prior to commencement of contract performance. IMPORTANTR NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation. Please communicate via e-mail to Lance.Davis2@va.gov by COB January 14, 2022 as to your company s interest and ability to perform service per this brief Scope of Work. If interested, please provide the following: Please state your company s business size as related to NAICS code 561720 As per the Limitations of Subcontracting: (see FAR 19.505) As Primary Contractor: what % of Total Contract Value will you retain? If using a Subcontractor: what % of Total Contract Value will go to them? Please provide DUNS number If you have an FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable In order for you company s information to be counted in relation to this Market Research all above questions must be answered.