Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Request for Quote (RFQ) #: 36C25921Q0739 Memmert HPP410eco (Brand Name or Equal) Constant Climate Chamber Humidor Cabinet This is a combined synopsis/solicitation for commercial items prepared in acco... Request for Quote (RFQ) #: 36C25921Q0739 Memmert HPP410eco (Brand Name or Equal) Constant Climate Chamber Humidor Cabinet This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. ** Quotes are to be provided to Sunnie Germaine-Pickett at Sunnie.Germaine-Pickett@va.gov no later than 4:00 pm EST, August 31, 2021. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25921Q0739, The government anticipates awarding a firm-fixed price contract resulting from this solicitation. Questions are to be submitted no later than 4:00 pm EST, August 27, 2021. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 effective August 13, 2020. The North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 1000 employees. This solicitation is set aside for Service Disabled Veteran Owned Small Business. List of Line Items; Brand Name or Equal Line Item Part # Description QTY Unit Unit Price Total Price 001 HPP 410eco Brand Name or Equal Memmert Brand or Equal Climate Chamber HPP 410eco, 115volt Temp Range 0C-70C Humidity Range 10-90%RH (SHIPPING INCLUDED) 2 EA 002 GA3Q5 1 year warranty extension 2 EA 003 Discount Multiple Unit Discount Grand Total: Description of Requirements for the items to be acquired (salient characteristics): Memmert HPP410eco (Brand Name or Equal) Constant Climate Chamber Humidor Cabinet PURPOSE The overall purpose is to deliver and provide 2 each Constant Climate Chamber Humidor Cabinets to be used by used to store Reusable Medical Equipment for the Surgical Outpatient Clinic Surgeons who perform minor outpatient procedures outside of the Operating Room. It is a VA requirement that this RME be stored in a humidity and temperature controlled environment per MCP 01-22-321 and MCP 118-25-264. SCOPE The Contractor shall deliver Monday through Friday from 7:00 am (MST) to 4:00 pm (MST). SALIENT CHARACTERISTICS Must provide letter of being an authorized distributor Quantity: 2 Basis of Design (make/model/Mfr Part No): Memmert HPP410eco (Brand Name or Equal) Constant Climate Chamber Humidor Cabinet Technical Specifications/Salient Characteristics That Must Meet the Following: Dual Pt100 sensors in 4 wire circuit for mutual monitoring, taking over functions in case of an error HeatBALANCE to adapt the distribution of heating performance of the upper and lower heating circuit Interface with Ethernet LAN and USB for integration as needed in the future Program storage in case of power failure, to ensure documentation is maintained during WHEN hours. Integrated over- and under-temperature protection "ASF", automatically following the setpoint value at a preset tolerance range, alarm in case of over- or under-temperature, heating function is switched off in case of overtemperature, cooling function in case of under-temperature Temperature Setting temperature range with humidity: +5 to +70 ° Setting temperature range without humidity: 0 to +70 °C Working temperature range with humidity: +5 (at least 20 below ambient temperature) to +70 °C Working temperature range without humidity: 0 (at least 20 below ambient temperature) to +70 °C Setting resolution temperature 0.1 °C Temperature sensor 2 Pt100 sensors DIN Class A in 4-wire-circuit for mutual monitoring, taking over functions in case of an error Humidity Setting range humidity 10 - 90 % rh Humidity- Humidity supply with distilled water from external tank by self-priming pump Humidification- Humidification by hot steam generator Dehumidification- Dehumidification by cold trap using the Peltier technology Setting resolution humidity- 0.5 % rh Control technology ControlCOCKPIT Twin DISPLAY. Adaptive multifunctional digital PID-microprocessor controller with 2 high-definition TFT-color displays. Adjustable parameters temperature (Celsius or Fahrenheit), relative humidity, timer Timer Digital backwards counter with target time setting, adjustable from 1 minute to 99 days Function HeatBALANCE adapting the distribution of the heating performance of the upper and lower heating circuit from -50 % to +50 % Function SetpointWAIT the process time does not start until the set temperature is reached Calibration three freely selectable values each, temperature and humidity Communication Interface- Ethernet LAN, USB Documentation-Program stored in case of power failure Programming- AtmoCONTROL software on a USB stick for programming, managing and transferring programs via Ethernet interface or USB port Safety Temperature control: Over- and undertemperature monitor TWW, protection class 3.3 or adjustable temperature limiter TWB, protection class 2, selectable on display AutoSAFETY: Integrated over- and undertemperature protection "ASF", automatically following the setpoint value at a preset tolerance range, alarm in case of over- or undertemperature, heating function is switched off in case of overtemperature, cooling function in case of undertemperature Autodiagnostic System: Integral fault diagnostics for temperature and humidity control Alarm visual and acoustic Heating concept Peltier energy-saving Peltier heating-/cooling system integrated in the rear (heat pump principle) Standard equipment Door fully insulated stainless steel door with 2-point locking (compression door lock) Shelving 2 stainless steel grids, electropolished Standard accessories-Water tank including connection hose (110-750: 2.5 liter, 1060-2200: 10 liter) Works calibration certificate standard values +10 °C and +37 °C, 60 % rh at +30 °C Door-inner glass door Stainless steel interior Dimensions-w(A) x h(B) x d(C): 25.2 x 47.2 x 19.7 inches (d less 1.3 for fan - Peltier) Volume-384 l / 13.6 cu. Ft. Max. number of shelves 14 Max. loading of chamber-440 lbs. Max. loading per shelf-44 lbs. Textured stainless steel casing Dimensions-w(D) x h(E) x d(F): 32.4 x 67.7 x 25.8 inches (d +2.2 door handle) Installation-on lockable castors Housing-rear zinc-plated steel Electrical data Voltage -230 V (± 10%), 50/60 Hz Electrical load- approx. 700 W / 3.1 A ------------------------------------------------ Voltage -115 V, 50/60 Hz Electrical load -approx. 700 W / 6.1 A Dimensions DELIVERY DELIVERY Delivery Timeframe: within 30 days of award unless specified differently within scope of contract. Delivery Location: Contractor shall deliver all equipment to the VA Montana Health Care System 3687 Veterans Drive Fort Harrison, MT.59636 Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO and contract number. Delivery and Installation will be coordinated through the On-Site Point of Contact (POC). POCs for delivery and install are: Jeanne Walker Ph: 406-447-6732 email: Jeanne.Walker@va.gov SITE CONDITIONS There shall be no smoking, eating, or drinking inside the delivery area at any time. Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE if required. OPERATION AND MAINTENANCE MANUALS Deliver compilation of all manufacturer recommended maintenance schedule and operation materials. PROTECTION OF PROPERTY Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of the items in section 2.5. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and equipment during delivery/installation. SECURITY REQUIREMENTS Security background checks are not required. Contractor will not have access to patient records or areas of the hospital. WARRANTY The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. The warranties shall include all travel and shipping costs associated with any warranty repair. TRAINING Contractor shall provide all training materials at time of delivery. Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the VA Montana Health Care System, located at 3687 Veterans Drive Fort Harrison, MT 59636 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price, (II) Narrative to Support the General Standards of Responsibility Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume II General Standards of Responsibility - To assist the contracting officer in determining if the general and special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for contract award. General Standards of Responsibility: G1: Offeror shall provide a letter of authorization from the manufacturer for each OEM product stating that they are an authorized distributor/reseller. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: (a) Basis of Award. This procurement is being conducted pursuant to FAR Part13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is the sole evaluation factor. Offerors who fail to meet any standard of responsibility will not be eligible to receive contract award. (b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: 52.204-7 System for Award Management The following VAAR clauses are to be incorporated by reference: 852.203-70 Commercial Advertising (JAN 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2012); 852.246-70 Guarantee (JAN 2008); 852.246-71 Inspection (JAN 2008) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: FAR 52.211-6 Brand Name or Equal (AUG 1999) The following VAAR provisions are to be incorporated by reference: 852.273-70 Late Offers (JAN 2003); 852.273-72 Alternate Evaluation (JAN 2003); and 852.273-74 Award Without Exchanges (JAN 2003). The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Sunnie Germaine-Pickett at Sunnie.Germaine-Pickett@va.gov By: 4:00 pm EST, August 31, 2021. Name and email of the individual to contact for information regarding the solicitation: Sunnie Germaine-Pickett Sunnie.Germaine-Pickett@va.gov