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Request for Quote (RFQ) #: 36C25920Q0814 Pyxis Automated Supply Dispensing System Base Plus 4 Option Year Contract This is a combined synopsis/solicitation for commercial items prepared in accordance ... Request for Quote (RFQ) #: 36C25920Q0814 Pyxis Automated Supply Dispensing System Base Plus 4 Option Year Contract This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. ** Quotes are to be provided to valaria.juarez@va.gov no later than 1:00pm MST, 09/28/2020 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB size limitation per email). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25920Q0814. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 effective August 22, 2018. The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000. This solicitation is a 100% set-aside for service-disabled veteran-owned small business (SDVOSB) concerns. **SDVOSB offerors need to clearly read FAR 52.212-1, Instructions to Offerors Commercial Items and 52.212-2, Evaluation Commercial Items, listed in this solicitation. Offerors must respond yes to all four (4) questions below to be considered a nonmanufacturer** [ ] yes [ ] no - Does not exceed 500 employees; 339112 must be verifiable thru the System for Award Management) [ ] yes [ ] no - Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; [ ] yes [ ] no - Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and [ ] yes [ ] no - Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. List of Line Items; Location Product Name PACU M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE ENDO M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE OPC M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE ICU M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE CWARD M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE EMER M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE CLCN113 M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE CLCE170 M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE ORCORE M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE SPD S-----S---00--------PSVM,SRVR,WITH,00, CLIENTS,V10 SPD ST1-------01--------PSVM,01,CLIENTS,V10 CLC & PAR LOC 354764-01 KIT PARASSIST MC40 HANDSET. CLC & PAR LOC 136705-01 KIT,PARASSIST,CHARGER CRADLE,5 ICU 135763-01 SUPPLY SCNR BARCODE 2D PGM USB ENDO 135763-01 SUPPLY SCNR BARCODE 2D PGM USB PACUSUP 135763-01 SUPPLY SCNR BARCODE 2D PGM USB AMBCARE2 135763-01 SUPPLY SCNR BARCODE 2D PGM USB CWARD 135763-01 SUPPLY SCNR BARCODE 2D PGM USB OPC 135763-01 SUPPLY SCNR BARCODE 2D PGM USB EMER 135763-01 SUPPLY SCNR BARCODE 2D PGM USB OR1 135763-01 SUPPLY SCNR BARCODE 2D PGM USB OR2 135763-01 SUPPLY SCNR BARCODE 2D PGM USB ORCORE 135763-01 SUPPLY SCNR BARCODE 2D PGM USB OR1 M10-SB-J--------0D0S SUPPLY,10,MAIN,SINGLE OR2 M10-SB-J--------0D0S SUPPLY,10,MAIN,SINGLE AMBCARE2 M10-DB-J--------0D0S SUPPLY,10,MAIN,DOUBLE Statement of Work: Cheyenne VAMC Pyxis Supply System Support and Rental Contract Base plus four (4) option years Scope The Cheyenne VAMC requires a secure automated supply dispensing system that documents usage in real time. This leased system shall provide logistics with the ability to set and manage inventory levels. Overview The Contractor for the Cheyenne VA Medical Center in Cheyenne, Wyoming shall provide the Cheyenne VAMC Pyxis Supply Station and System with a Full-Service Turn-Key Solution to include the below equipment leasing/maintenance for the system. Base Year: 09/30/2020 to 09/29/2021 Option Year 1: 09/30/2021 to 09/29/2022 Option Year 2: 09/30/2022 to 09/29/2023 Option Year 3: 09/30/2023 to 09/29/2024 Option Year 5: 09/30/2024 to 09/29/2025 (Qty 10) PRODUCT ID: 347 - M10-DB-J-0D0S SUPPLY 10 MAIN DOUBLE (Qty 1 ) PRODUCT ID: 804 - S-S-00 PSVM, SRVR WITH 00, CLIENTS, V10 (Qty 1 ) PRODUCT ID: 804 - ST1-01 PSVM, 01, CLIENTS,V10 (Qty 6 ) PRODUCT ID: 354764-01 - 354764-01 KIT PARASSIST MC40 HANDSET (Qty 1 ) PRODUCT ID: 136705-01 - 136705-01 KIT PARASSIST CHARGER CRADLE 5 (Qty 10) PRODUCT ID: 135763-01 - 135763-01 SUPPLY SCNR BARCODE 2D PGM USB (Qty 2 ) PRODUCT ID: 347 - M10-SB-J-0D0S SUPPLY 10 MAIN DOUBLE Contractor must be an authorized service representative for the Pyxis Supply Station and System. Contractor is responsible for the expense of all parts, excluding consumables, for the Pyxis Supply Station and System. Contractor is responsible for all priority parts delivery expenses. Contractor is responsible for all labor and travel expenses to provide all services covered, including preventive maintenance, emergency repair, maintenance credit for equipment malfunction, and replacement of equipment and parts, during the term of the agreement. Contractor is responsible for all Operating System Software updates and Hardware Reliability updates. Contractor may be able to provide remote diagnostic capabilities. Preventive Maintenance (PM) is to be scheduled at the convenience of the Cheyenne VA Medical Center and will consist of thorough and comprehensive electrical and mechanical checks to identify needed service or maintenance, minor repairs, and calibrations. PMs are performed according to the OEM recommendations (unless otherwise stated), starting 30 days following the start of the contract agreement. Emergency repairs shall be performed after one (1) initial telephone notification that the equipment is inoperative. The contractor shall provide the Government with a designated point of contact and telephone number and shall make arrangements to enable the maintenance representative to receive such notification. The contractor shall be on-site at the Cheyenne VA Medical Center in Cheyenne, Wyoming to perform emergency repair services during the week within twenty-four (24) hours after receipt of initial telephone notification of a malfunction. Contractor shall provide weekday on-site technical representative maintenance, troubleshooting, and repair coverage from 8:00am 5:30pm MST., Monday thru Friday (excluding holidays). Preferred rates for labor and travel outside the principle period of coverage will be required. Federal Holidays observed by the Cheyenne VA Medical Center are: New Year s Day Martin Luther King Day President s Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Contractor shall provide telephone technical support service to assist in troubleshooting 24 hours per day, seven days per week, including Federal holidays. The contractor shall furnish a malfunction incident report to the institution upon completion of each repair call. The report shall include, at a minimum, the following: Date and time notified; Date and time of arrival; Serial number, type, and model number(s) of equipment; Time spent for repair; Description of malfunction and repair; and Proof of repair that includes documentation of a sample run with acceptable performance. During the term of the Service Contract, should the repair record of any individual piece of equipment covered reflect a downtime of 4% or greater of the normal working days in one calendar month, a determination will be made by the designated representative of the Government at the Cheyenne VA Medical Center to replace the initial equipment with new equipment. The responsibility of maintaining the equipment furnished in good condition in accordance to the manufacturer s instruction, shall be solely that of the contractor. All equipment covered in this Service Contract shall maintain an uptime of 96% in each month of the term of the agreement. The contractor shall treat each notification for an emergency/repair service call from the Government as a separate and new service call. A full system inspection shall be performed prior to execution of the agreement. Any service determined necessary from the inspection must be completed prior to execution of the agreement upon which a system site number will be assigned. The service contract agreement will run during the term of the contract for one (1) year, followed by four (4) option years. All licenses, inspections, adjustments, calibrations, and certifications must be current at all times. VA shall be provided copies of these documents within ten days of award and within ten days of inspection/adjustments/calibrations/change of personnel after award. Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at 2360 E. Pershing Blvd. Cheyenne, WY 82001-5356 52.212-1, Instructions to Offerors--Commercial Items ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical Capability and (II) Price Volume I - Technical Capability 1. The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: This is FAR Part 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedures. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate offers: Technical Capability 1. The Government will evaluate equal products on the basis of information furnished by the offeror or identified in the offer. The Government is not responsible for locating or obtaining any information not identified in the offer. The product(s) quoted is determined technically acceptable provided it meets the salient physical, functional, or performance characteristic of the product(s) specified in this solicitation. Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) FAR 52.219-28 Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-50 Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) FAR 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) [If $25K - $182K] FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: * 52.217-8 Option to Extend Services (NOV 1999) [use when options are included] * 52.217-9 Option to Extend the Term of the Contract (MAR 2000) [use when options are included 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) The following VAAR clauses are to be incorporated by reference: VAAR 852.203-70 Commercial Advertising (NOV 2008) VAAR 852.211-70 Service Data Manuals, (NOV 1984) VAAR 852.212-71 Gray Market Items (APR 2020) VAAR 852.212-72 Gray Market and Counterfeit Items (MAR 2020) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019 Deviation) VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-71 Rejected Goods 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.214-21 Descriptive Literature (APR 2002) The following VAAR provisions are to be incorporated by reference: None The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to valaria.juarez@va.gov by 13:00pm MST, 09/28/2020. Name and email of the individual to contact for information regarding the solicitation: Val Juarez Valaria.juarez@va.gov