Inactive Total Small Business Set-Aside (FAR 19.5)

Request for Quote (RFQ) #: 36C25920Q0775 Gas Flow Analyzer for Sheridan VA Health Care System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FA... Request for Quote (RFQ) #: 36C25920Q0775 Gas Flow Analyzer for Sheridan VA Health Care System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 1300 MT, 09/22/2020 All questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Jessica.Garcia5@va.gov no later than 1500 MT, 09/23/2020. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25920Q0775. The Government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07 effective August 31, 2020. The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 750 employees. This solicitation is a 100% set-aside for Small Business. List of Line Items; ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Description: Gas Flow Analyzer Make/Model Equivalent: 1 EA ____________ ____________ Description of Requirements for the items to be acquired (salient characteristics); AC Adapter 100V ac to 240V ac, 50/60 Hz Battery Life: 8 hours Charge time: 5 Hours 7 inch or larger touchscreen LCD Have an internal memory to store test results Have a USB port for communication Work in altitudes up to 4000ft Handheld size, no larger than 10 x 8 x 4inches and weight should be no more than 4 lbs Capable of displaying and storing the following measurements: Ultra Low Pressure Maximum applied pressure 400 mbar, Operating Pressure 0 mbar to 10 mbar Span Accuracy ±1 % of reading or ±0.01 mbar (whichever is greater) Resolution 0.001 mbar; Low Pressure Maximum applied pressure 400 mbar, Operating Pressure (Differential) ±160 mbar, Span Accuracy ±0.5 % of reading or ±0.1 mbar (whichever is greater, Resolution 0.01 mbar Low Pressure, Maximum applied pressure 400 mbar, Operating Pressure (Differential) ±160 mbar, Span Accuracy ±0.5 % of reading or ±0.1 mbar (whichever is greater), Resolution 0.01 mbar High Pressure Maximum applied pressure 13 bar, Operating Pressure -0.8 bar to 10 bar, Span Accuracy ±1 % of reading or ±7 mbar (whichever is greater), Resolution 1 mbar Airway Pressure readings as follows: Maximum applied pressure 400 mbar, Operating Pressure ±160 mbar, Span Accuracy ±0.5 % of reading or ±0.1 mbar (whichever is greater), Frequency Response 10 % to 90 % rise time <10 ms, Resolution 0.01 mbar, Sample rate 200 Hz Pressure Temperature Coefficient Add 0.01 % of range per °C between 10 °C and 18 °C, Add 0.01 % of range per °C between 28 °C and 40 °C FLOW measurements as follows: Airway Flow Resolution 0.01<100 slpm and 0.1 >100 slpm, Accuracy for Air, Nitrogen (N2), Oxygen (O2) Range ±0.750 slpm specification of 1.7% of reading or 0.01 slpm, Frequency Response 10 % to 90 % rise time <10 ms, Sample Rate 200 Hz, Dynamic Resistance <2.00 cmH2O @ 60 slpm, and Ultra-Low-Flow Range ±750 ml/min, Accuracy ±1.7 % of reading or 0.01 slpm, Resolution 0.001 lpm. Volume (Airway Flow channel) Range 100 l Accuracy ±1.75 % reading or 0.02 l (whichever is greater), Resolution 0.001 l, 0.1 ml; Temperature and Humidity (Airway Flow channel) Temperature range 0 °C to 50 °C, Temperature accuracy ±0.5 °C, Temperature resolution 0.1 °C; Humidity range 0 % to 100 % RH, Humidity accuracy 3 % RH from 20 % to 80 % RH, 5 % RH < 20 %, and >80 % RH, Humidity resolution 0.1 % RH; Oxygen concentration (Airway Flow channel) Range 0 % to 100 % Accuracy ±1 %; Units of measure Flow: lpm (liter/minute), cfm (ft3/minute), lps (liter/sec), ml/min, ml/sec; Pressure psi, kPa, bar, mbar, atm, inH2O (at 4 °C, inHg (at 0 °C), cmH2O (at 4 °C), mmHg (at 0 °C); Volume l (liter), cf (ft3), ml; Temperature C, F; Humidity % RH. Inspiratory Tidal Volume, resolution 0.1 ml, range 0 l to 60 l, accuracy ±1.75 % of reading or 0.005 l. Expiratory Tidal Volume, resolution 0.1 ml, range 0 l to 60 l, accuracy ±1.75 % of reading or 0.005 l. Minute Volume, resolution 0.001 lpm, range 0 l to 100 l, accuracy ±1.75 % of reading or 0.005 l. Breath Rate, resolution 0.1 bpm, range1 bpm to 1500 bpm, accuracy1 % Inspiratory to Expiatory Time Ratio, resolution 0.01, range 1:300 to 300:1, accuracy ±2 % or 0.1. Peak Inspiratory Pressure, resolution 0.1 mbar, range ±160 mbar, accuracy ±0.75 % of reading or 0.1 mbar. Inspiratory Pause Pressure, resolution 0.1 mbar, range ±160 mbar, accuracy ±0.75 % of reading or 0.1 mbar. Mean Airway Pressure, resolution 0.1 mbar, range ±160 mbar, accuracy ±0.75 % of reading or 0.1 mbar. Positive End-Expiratory Pressure, resolution 0.1 mbar, range ±160 mbar, accuracy ±0.75 % of reading or 0.1 mbar. Lung Compliance, resolution 0.1 ml/mbar, range 0 ml/mbar to 1000 ml/mbar, accuracy ±3 % or 0.1 ml/mbar. Inspiratory Time, resolution 0.01 sec, range 0 sec to 60 sec, accuracy 0.02 sec. Inspiratory Hold Time, resolution 0.01 sec, range 0 sec to 60 sec, accuracy 1 % or 0.1 sec. Expiratory Time, resolution 0.01 sec, range 0 sec to 90 sec, accuracy 0.5 % or 0.1 sec. Expiratory Hold Time, resolution 0.01 sec, range 0 sec to 90 sec, accuracy 0.2 sec. Peak Inspiratory Flow, resolution 0.01 lpm, range ±300 lpm, accuracy ±1.7 % or 0.04 lpm. Peak Expiratory Flow, resolution 0.01 lpm, range ±300 lpm, accuracy ±1.7 % or 0.04 lpm. Specific Mandatory Deliverables. Handheld meter Power cord Battery User manual Certificate of calibration or certification of the meter Contractor shall perform a full functionality test on the equipment to ensure that the equipment is working properly. Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, 1898 Fort Road, Sheridan WY 82801 52.212-1, Instructions to Offerors--Commercial (JUN 2020) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical Capability and (II) Price Volume I - Technical Capability The offeror shall submit specifications, cut sheets, or brochures confirming the item meets the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items (OCT 2014) ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: This is FAR Part 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedures. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate offers: Technical Capability The Government will evaluate products on the basis of information furnished by the offeror or identified in the offer. The Government is not responsible for locating or obtaining any information not identified in the offer. The product(s) quoted is determined technically acceptable provided it meets the salient physical, functional, or performance characteristic of the product(s) specified in this solicitation. Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) FAR 52.225 5 Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: The following VAAR clauses are to be incorporated by reference: 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: The following VAAR provisions are to be incorporated by reference: The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to stephanie.lawrence@va.gov by 1500 MT, 09/17/2020. Name and email of the individual to contact for information regarding the solicitation: Jessica Garcia Jessica.Garcia5@va.gov