Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Request for Quote (RFQ) #: 36C25919Q0743 (VERSANT 180 PRESS) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented w... Request for Quote (RFQ) #: 36C25919Q0743 (VERSANT 180 PRESS) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4pm EST, (9-17-2019) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to (gerald.mcclure@va.gov) no later than 4:00pm EST, (9-18-2019). Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is (36C25919Q0743). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 effective August 22, 2018. The North American Industrial Classification System (NAICS) code for this procurement is (334118) . List of Line Items; ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Description; VERSANT 180 PRESS TO INCLUDE THE FOLLOWING -GBCADVPUN (Gbc Adv Punch Pro - Third Party ) - Envelope Sup Kit - Intrface Decurlr Mod - Prod Rdy Book Mkr - V80 2 Tray Adv Ohcf - Prod Finr C/z Fold - Prd Rdy 2/3 Punch - Prd Rdy Sq Fld Trmr Make/Model Equivalent; V180B 1 Ea. _____________ _____________ 0002 Description; EX 180 PS W/WIN10 Make/Model Equivalent; V180EXB1 1 Ea. _____________ _____________ 0003 Description; CUSTOMER EDUCATION Make/Model Equivalent; 1 Ea. _____________ _____________ 0004 Description; Analyst Services Make/Model Equivalent; 1 Ea. _____________ _____________ GRAND TOTAL _____________ Description of Requirements for the items to be acquired (salient characteristics); The Salt Lake City VA currently prints a wide variety of materials in-house. Regularly ordered products include posters and signage, bound books and pamphlets, patient care educational materials, and internally used staff training materials. The capability to produce cost effective small batch requests and medium sized orders with quick turnaround, greatly improves Veteran experience while maintaining a simple order/pick-up process for staff. Equipment 1. GBC Advanced Punch Insert (Interchangeable to new punch dies) a. Up to 12 x18 full bleed capacity b. Up to 110lb Cover Sheet Capacity (300gsm) 2. Envelope Printing Insert/Capability 3. Decurler Module a. Ensures flat sheet output 4. Production Ready Book Maker a. (120 page of 90gsm paper) b. (100 pages of coated 90gsm paper) c. Creates booklets from standard sizes: 12 x 18 (SRA3), 11'' x 17'' (A3), 8.5'' x 14'' and 8.5''x 11'' (A4) d. Custom sizes range from 7.17 x 10.1 (182 mm x 257 mm) up to 13.0 × 19.21'' (330.2 mm x 488 mm) e. At least 3,000 sheet output booklet stacking capacity 5. SquareFold Trimmer a. Accepts booklets up to 30 folded sheets directly from the finisher b. Trims 2-20 mm from the fore edge of the booklet c. Standard Paper Sizes: 12 x 18 (SRA3), 11 x 17'' (A3), 8.5 x 14'' and 8.5 x 11'' (A4). d. Custom Paper Sizes: 7.17 x 10.12 (182 mm x 257 mm / B5S) up to 13.0 × 19.2 (330.2mm x 488 mm) 6. Advanced High Capacity Feeder a. 4,000 sheet capacity b. Holds paper sizes from 5.50'' x 7.17'' (139.7 mm x 182.0 mm) up to 13'' x 19.2''/SRA3(330.2 mm x 488.0 mm) with a weight of 52 gsm /16lb bond uncoated up to 350 gsm/130lb cover uncoated and 106 gsm coated up to 350 gsm /130lb cover coated. c. Tray inserter bracket included for printing on smaller media: 3.86'' x 5.83'' (98.0 mm x 148.0 mm) 7. Folder Module a. Minimum of C/Z fold capability (8.5x11 capacity) b. Produces an Engineering or Half Z Fold on larger stock; This type of Z fold places a fold on 11 x 17 or A3/B4 paper and reduces the sheet to 8.5 x 11 or A4 size. c. Handles uncoated paper 60-90 gsm. 8. 2/3 Hole Punch a. Includes 2/3 hole, 2/4 hole, and Swedish style 4 hole punch b. Using standard or custom sizes 8.0 x 7.2 (203 mm x 182 mm) to 11.69 x 17.0 (297 mm x 431.8 mm) for 2 hole, 10.0 x 7.2 (254 mm x 182 mm) to 11.69 x 17.0 (297 mm x 431.9 mm) for 3 hole, and 10.5 x 7.2 (267 mm x 182 mm) to 11.69 x 17.0 (297mm x 431.8 mm) for 4 hole on uncoated and coated stocks up to 220 gsm. Fiery Print Server 1. Adobe PDF Print Engine, 1200 x 1200 x 10 RIP Rendering, Ultra Smooth Gradients 2. Fiery QuickTouch with rotating touchscreen panel 3. 1200 x 1200 x 10 RIP rendering 4. Color Profiler Suite Specifications 1. Available Space: 190 x33 x48 *Installation services included *Customer Education included Output 2. 80ppm(pages per minute) for paper of (52-220gsm) 3. 60ppm for paper of (221-350 gsm) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at (500 Foothill Blvd., Bldg.7, Salt Lake City, UT 84148) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation (Determine Sections E-K and beyond as appropriate) Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall submit specifications, cut sheets, and/or catalog brochures of the product quoted to ensure it meets the salient physical, functional, or performance characteristics of the brand name item required. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: Option 1 This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factor shall be used to evaluate offers: Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government will evaluate the offerors specifications, cut sheets, and/or catalog brochures to verify the salient physical, functional, or performance characteristics of the item quoted are equivalent to the brand name item. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: The following VAAR clauses are to be incorporated by reference: 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: The following VAAR provisions are to be incorporated by reference: The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to (gerald.mcclure@va.gov) by 5:00pm EST, (9-18-2019). Name and email of the individual to contact for information regarding the solicitation: (Gerald McClure) (gerald.mcclure@va.gov)