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Request for Quote (RFQ) #: RFQ36C25919Q0554 DS Workstations HW & SW 6.6.1//Terarecon Integration This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in... Request for Quote (RFQ) #: RFQ36C25919Q0554 DS Workstations HW & SW 6.6.1//Terarecon Integration This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm EST, 09/19/19 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Tamanica.danford-leaf@va.gov no later than 4:00pm EST, 9/20/18. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is RFQ36C25919Q0554. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective January 24th, 2018. The North American Industrial Classification System (NAICS) code for this procurement is 334118 with a small business size standard of 1000. This solicitation is un-restricted. List of Line Items; ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Description; DS WORKSTATIONS HW & SW 2 EA _____________ _____________ 0002 Description; TERARECON 3D POST-PROCESSING TOOL 2 EA _____________ _____________ 0003 Description; All Shipping Fees 1 JB _____________ _____________ GRAND TOTAL _____________ Description of Requirements for the items to be acquired (salient characteristics); Statement of Work DS Workstation HW & SW 6.6.1 + Terarecon Integration Purpose The purpose of this Statement of Work (SOW) is to obtain the DS Workstation HW & SW 6.6.1 + Terarecon Integration. This is a one-time and fixed price purchase request for two DS Workstations. To be procured as Brand name only. 2.1 Background We currently use AGFA Impax for our Radiology PACS system/network. Our current workstations are provided by AGFA Healthcare. We currently do not have an adequate number of workstations per radiologist. The Radiology Service Chief has requested two more Radiologist reading stations to help provide greater efficiency in the use our providers, and in reporting radiology exam results. This system does connect to the VA network via the PACS network Vlan 7. 3.1 Technical Requirements Diagnostic Display HW w/1 - 6MP LED Coronis Color-Premium. The display hardware for the IMPAX Diagnostic Workstation 2- 6MP LED Coronis Color display Premium package includes: - One (1) Barco Coronis Fusion 6 MP (3280 x 2048) 30" color flat panel display with high-bright LED backlighting (MDCC-6430) - One (1) Barco MXRT 7600 digital graphics controller with 4 GB graphics memory & 4 monitor support - requires PCIe x16 graphics slot - Display driver and digital cabling - Integrated BarcoMed I-Guard® Sensor assures continuous and consistent DICOM-compliant viewing - Landscape orientation - Can be configured as 2 bezel-free 3MP displays (1640 x 2048) or as one widescreen 6MP display - Supports diagnostic color and grayscale displays - Protective front glass - MediCal QAWeb software included for automated QA and calibration Each IMPAX Diagnostic Workstation premuim configuration is equipped with the following: - Workstation class platform - mini-tower configuration - Single quad-core Xeon Processor - Microsoft Windows 7 Professional 64bit Operating System - 16GB SDRAM,(2 x 8GB) - 256GB SATA Internal Solid State Drive Capacity (1 x 256GB) - An integrated PCIx 10/100/1000 Gigabit Ethernet Network Interface - DVD-RW drive - Keyboard, and optical scroll mouse - Dual PCIe x16 graphics slots IMPAX 6.5 requires this configuration, can be used with earlier versions of IMPAX. Hardware - HP 2 Client- Barco 2MP Clinical LED Display - 21" Barco 21" clinical 2 MP (1600 x 1200) color monitor with LED backlight is designed for nondiagnostic clinical review and as the third color monitor for diagnostic systems. Features: - Barco Eonis MDRC-2221 BL color clinical review display - Video inputs include DisplayPort and DVI - Supports landscape or portrait orientation - One(1) DP and one(1) DVI video cable included - Includes Barco QAWeb agent software for monitor QA (via front sensor) Note: No video card is included - uses standard color video card that comes with the workstation. UPS for (1) Small WFM- Display- or CM (1300VA) UPS for one Small Workflow Manager, DS, CS, TS, OT, Basix server, or CM. APC BACK-UPS 1300VA/780 Watts 120V (model BR1300G) Contains (5) NEMA 5-15R output connections for battery backup and (5) NEMA 5-15R output connections for surge protection Input 120V/60 Hz, 6 foot cord with NEMA 5-15 plug Comment: (UPS for DS WS) 5QTLR 290.00 27.00 211.70 423.40 Phillips SpeechMike III Pro Premium with push-button. Model number LFH3500. 3.2 TERARECON INTEGRATION Terarecon is an advanced 3D post-processing tool that consist of both software and hardware. This hardware and software MUST be in place and installed on the workstations. 4.1 Information Security The C&A requirements do not apply, and that a Security Accreditation Package is not required. END OF STATEMENT OF WORK Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at VA Medical Center, 500 Foothill Blvd, Salt Lake City, UT 84148 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Descriptive literature must be provided IAW FAR 52.214-21 for item(s) which are considered to be equal to or better than the requirements listed. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Contractors socioeconomic status must be verified in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/. Unverified contractors will be considered non-responsive. Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will be made based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price. Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price. Volume I - Technical Capability The offeror shall provide a signed statement certifying that the quote submitted meets the technical capability specified in the Statement of Work. Volume II Price The offeror shall complete the Price Schedule of Supplies/Services of this solicitation, with proposed line item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: Any award resulting from this solicitation will be made based on the best overall quote that is determined to be the overall best value to the government. Pursuant to FAR 52.212-2, the criteria for evaluation is: (1) Technical Capability, (2) Price. Technical Capability The Government will evaluate quotes on the basis of whether or not the offeror provided a signed statement certifying that the quote submitted meets the technical acceptability requirements specified in the Statement of Work. Technical Acceptability shall consist of meeting the technical requirements of the Statement of Work. Price The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the requirements of the Statement of Work shall not be selected regardless of price. All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best non-price and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore, formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination. All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the Technical Capability of the lowest priced quote only. If the lowest priced Offeror s Technical Capability is determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors Technical Capability. If the lowest priced Offeror s Technical Capability is determined to not meet the requirement, then the Government may review the Technical Capability next lowest priced quote, and so forth and so on, until the Government reaches a quote that is determined to meet the Technical Capability requirements. Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient. Contractors are cautioned that the award may not necessarily be made to the contractor quoting the lowest price, or to the contractor with the most highly technical quote. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to the merits of one or more of the non-price factors. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: FAR 52-219-6 Notice of Total Small Business Set-Aside The following VAAR clauses are to be incorporated by reference: VAAR 852.246-70 Guarantee VAAR 852.203-70 Commercial Advertising VAAR 852.232.72 Electronic Submission of Payment Requests VAAR 852.246-71 Inspection 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: FAR 52.212-3 Offeror Representations and Certifications Commercial Items FAR 52.213-2 Invoices FAR 52-219-6 Notice of Total Small Business Set-Aside The following VAAR provisions are to be incorporated by reference: VAAR 852.211-73 Brand name or equal The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Tamanica.danford-leaf@va.gov by 4:00pm EST, September 20, 2018. Name and email of the individual to contact for information regarding the solicitation: Tica Danford-Leaf Contacting Specialist