Inactive

This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described in the Performance Work Stat... This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described in the Performance Work Statement (PWS). Potential offerors are invited to provide information via e-mail to susan.delacruz@va.gov. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition according to PWS. Potential contractors shall provide, at a minimum, the following information to susan.delacruz@va.gov: 1) Name, address, point of contact name, phone number, and e-mail address. 2) Brief capability statement with enough information to determine if the company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quote nor does restrict the Government to an ultimate acquisition approach, but rather short statement regarding the company's ability to provide the service below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business Community or to conduct as an Unrestricted Procurement. The Government must ensure there is adequate competition among the potential pool of available contractors using FBO website. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pays for information solicited. This synopsis is not a solicitation announcement for Request for Quote. No formal solicitation document exists at this time, and no contract will be awarded from this announcement. Respondents will not be notified of the results of the evaluation. All interested contractors should notify this office via email by 12:00 PM (MST) on August 5, 2019. PERFORMANCE WORK STATEMENT (PWS) 1. REQUIREMENTS. Contractor to provide full maintenance which includes regular and systematic inspections for the Salt Lake City UT VA Medical Center (VAMC) located at 500 Foothill Blvd., Salt Lake City, Utah 84148. Attachment B contains the full listing of elevators, dumbwaiters, and wheel-o-vator covered under this contract and unit prices proposed under the Section Schedule of Supplies/Services (Price) per the terms and conditions stated herein. Period of performance begins from 10/1/2019 through 9/30/2024 and with four (4) one-year options exercised at the Government s discretion. During the inspection visits, the Contractor shall clean, adjust and lubricate the equipment as specified below, determine the nature and extent of any trouble/problems, and the maintenance required to restore the elevators to safe and satisfactory service, and if conditions warrant, furnish and install parts listed below. All equipment, materials, and installations shall conform to the following codes: (a) The latest edition of the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks ANSI A 17.1 (b) The latest edition of the American Standard Practice for Inspection of Elevators, Inspectors Manual, A 17.1 2. QUALIFICATION OF OFFERORS. (a) The contractor shall be a firm regularly engaged in the repair, maintenance and servicing of vertical transportation systems, hereinafter referred to as elevators. Their expertise, experience, and regular business shall include the repair, maintenance and servicing of both traction type machines and hydraulic machines of the passenger, freight and hospital type elevators. Their expertise and experience shall be of such extent so as to provide them the knowledge of conditions of elevators and the scope of repairs, maintenance and servicing of elevators generally found in hospital use. They shall possess all the manpower, equipment, tools, and ready sources of parts as necessary to promptly, skillfully, and expertly carry out the conditions of the contract. (b) Offerors shall be able to show evidence of their reliability, ability and experience by furnishing (1) a list of personnel who will perform under the contract, showing the length and type of experience of personnel who will service these facilities and proof of certification by the International Union of Elevator Constructors, and (2) the names and addresses (including approximate distance from the VA) that each Service Technician will be dispatched from, in response to emergency requests. (3) List of other concerns and/or Government Agencies for which comparable services were rendered by the Offeror. Generally, the principals of the company shall have had approximately five years successful experience in fully maintaining elevators and dumbwaiters. (c) Ability to meet the foregoing experience requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the best value to the Government (See evaluation factors in FAR clause 52.212-2 of solicitation. 3. QUALIFICATION OF PERSONNEL PERFORMING WORK. All work shall be performed by mechanics and helpers certified by the International Union of Elevator Constructors. Proof of personnel certification shall be furnished to the Contracting Officer with the Offeror s proposal by the due date specified on the SF1449, block 8. A certified mechanic will be with a helper at all times when helper is performing maintenance. 4. INSPECTIONS. (a) All passenger and service type elevators shall be inspected weekly; a minimum of one hour per elevator per inspection is required. Inspections shall be made each week. If a holiday falls on the scheduled day of inspections, the required inspection will be performed on the following workday. Records of inspection shall be submitted to Contracting Officer s Representative (COR) on the date performed. (b) All freight type elevators and dumbwaiters shall be inspected twice monthly; a minimum of one and one-half hours per elevator and three quarters of an hour per dumbwaiter per inspection is required. Inspections will be two weeks apart or sooner if deemed necessary by the government or the contractor. Records of inspections shall be submitted to the COR on the date performed. 5. CLEANING, LUBRICATION AND ADJUSTMENT SERVICES. Cleaning, lubrication, and adjustment services shall be accomplished in accordance with (or exceed) Preventive Maintenance Check List (Exhibit #1); and/or when in excess of VA Standards and not contrary to them, as specified by the equipment manufacturer; and/or as required by the state of repair of a particular equipment component or end item. The work shall include, but not be limited to, the following: main machine, brakes, motors, generators, controllers, relay panels, selectors, operating devices, interlocks and contacts, guide shoes, roller guides in hoistway and car door sills, hangers for all doors and car doors, signal system, car safety devices, governors, tension frames, and sheaves. In addition, the requirement of paragraphs 6, 7, and 8 below shall also apply. Cleaning and refinishing of the interior of cars and exterior of hoistway doors and frames are excluded. The Contractor shall notify the COR, or his designee of any extended downtime (over two hours) due to delay in obtaining service, replacement parts, or other repair functions. Successful offerors may submit to Contracting Officer for approval an alternate inspection, cleaning, lubrication and adjustment checklist using Preventive Maintenance Checklist (Exhibit #1) as a guide. The contractor shall document on repair tickets/inspection tickets the nature of the work performed and the parts used. 6. CLEANING SERVICE. Guide rails, overhead sheaves and beams, counterweight frames, top of cars, bottom of platforms, pits, and machine room floors shall be brushed, broomed, and mopped clean as specified. All accumulated rubbish shall be removed and deposited in the station provided trash compactor and dumpster. Chemicals, oily rags or other fire hazardous material shall be properly protected in Contractor-furnished VA-approved containers or removed from the station daily after the completion of the cleaning activity. 7. LUBRICATION. All sheave bearings and hoisting ropes shall be lubricated; machine stuffing boxes and bearings on motor operated brakes shall be replaced, and gear cases and guide lubricators shall be refilled when required. Hydraulic fluid sufficient to maintain required operating levels shall be furnished on all hydraulic elevators. 8. ADJUSTMENT SERVICES. All hoisting ropes shall be examined, and the tension equalized and, whenever necessary to insure maintenance of adequate safety factors, all hoisting ropes and governor ropes shall be renewed. If replacement ropes are necessary, the contractor shall submit a proposal to the Contracting Officer for replacement. The proposal shall include a cost breakdown which will show the cost of the ropes and the cost of labor to install. The contractor will not commence with replacement until specifically authorized by the Contracting Officer. The exterior of the machinery and any other parts of the equipment, subject to rust, shall be kept properly painted and presentable at all times. The motor windings shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide shoe rollers and gibs shall be renewed as required to insure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or main line switches in machine rooms and from outlets in the hoistways shall be repaired and/or replaced when required. Circuit breakers or main line switches in machine rooms and from outlets in the hoistways shall be repaired and/or replaced when required. Circuit breakers or main line switches, together with fuses for same, are excluded. 9. HOURS OF WORK. Work required in the performance of this contract shall be conducted during the hours as outlined below: (a) Maintenance not requiring elevator operational "shut-down" will be performed during the hospital's regular administrative working hours, 8:00 AM- 4:30 PM except the contractor shall provide emergency call-back service at any hour of any day of the week as specified under Paragraph12 of this section. (b) Maintenance requiring elevator operational "shut-down" will be performed during non-administrative working hours unless otherwise authorized in writing by the Contracting Officer. (c) Prior to commencement and after completion of any work, including INSPECTIONS as required in Paragraph 4 above, during both normal and after duty hours, the contractor shall report to a specific office to be designated by the Contracting Officer. Due to security requirements, the Contractor or his authorized service representative will be required to wear an ID Badge which will be signed for upon arrival and turned in when leaving. This badge must be turned in before leaving the premises; otherwise the person signing for it will be required to pay for the unreturned ID Badge. 10. MATERIALS TO BE FURNISHED. The Contractor shall furnish all lubricants, cleaning supplies, tools, and equipment necessary to perform the work described above. All lubricants shall be as recommended by manufacturer of the equipment or VA-approved equal thereto. 11. PARTS TO BE FURNISHED AND INSTALLED OR REPAIRED. In accordance with standard elevator industry practice, this is a full maintenance contract. The contractor will accept these elevators "as is". Except as listed below, no components are excluded from the requirements of this contract. (a) The Contractor shall furnish and install or repair when and as necessary, machine hydraulic pumps, motor generators, controllers, selectors, worms, gears, thrusts, windings, commutators, hydraulic pump "VEE" belts and pulleys, hydraulic valve components and coils, circuits, magnet frames, relays, contractors, control fuses, cams, car door and hoistway door hangers, tracks and governors, push buttons, annunciators, hail lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment complete. All parts shall be the original manufacturer's design and specification or equal thereto. (b) The Contractor shall not supply incandescent or fluorescent lamps for car light fixtures and shaft lights, floor covering on elevator car platform, make renewals, or repairs necessitated by reason of negligence or misuse of the equipment by person other than the Contractor, his representatives and employees or by reason of any other cause beyond control of the Contractor, except normal wear and tear, any new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities. Incandescent and fluorescent lamps excluded above will be furnished to contractor by the Government and Contractor will be responsible for installation. (c) This contract shall also cover those parts not listed in paragraph 11a above which cost less than $1,000.00. The contractor will be required to replace any part which cost less than the above amount at no additional charge to the Government. The monthly maintenance charge is understood to include the cost of such parts. If it is necessary to replace any part which costs more than the above listed amount the contractor shall immediately notify the Contracting Officer and provide a cost proposal for the part. The cost proposal shall be for the cost of the part only. The cost of the labor to install the part is understood to be included in the monthly maintenance charge. The Contracting Officer will either provide the contractor with the part or authorize the contractor to install the part and include the cost of the part on their monthly invoice or by purchase card order. If contractor furnishes the part, a quote from their supplier must be furnished with their invoice for verification of cost by the COR and will be paid by Government Credit Card or by contract modification. 12. EMERGENCY CALL BACK SERVICE. Contractor must respond to emergency call back service, within two hours or less, (one hour or less if in patient care or patient quarters building and one elevator is already out of service in that particular building), and will be provided in response to requests by telephone or otherwise from the (1) Contracting Officer, (2) COR, or (3) their designees in case of a malfunction or if emergency trouble should develop between regularly scheduled maintenance. This call back service shall be rendered at any hour of any day of the week as requested at no extra charge to the Government. Failure to maintain an acceptable rate of callbacks will be grounds to initiate termination for default. The contractors personnel shall stop at the boiler plant (Building 6) and log-in a book provided and pickup keys. When work is completed, the contractor s personnel shall log-out and return the keys and leave service/PM tickets for work performed that day. 13. REPORT OF SERVICES. Upon completion of the services, the contractor shall report to the COR or designee, and a written report of services performed shall be furnished to the COR or designee. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. 14. RECORDS. The contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. A record of all callbacks and repairs shall be kept by the contractor indicating any difficulty experiences and the corrective measures taken to eliminate these difficulties. 15. CORRECTION OF DEFICIENCIES FOUND DURING ELEVATOR INSPECTIONS. The Offeror will be furnished a list of deficiencies that were found during the semi- or annual inspection performed by an independent inspection contractor. The Offeror will correct deficiencies noted within 30 days after receipt of the reports. 16. PERIOD OF PERFORMANCE: Base Year: October 1, 2019 - September 30, 2020 Option Year One: October 1, 2020 - September 30, 2021 Option Year Two: October 1, 2021 - September 30, 2022 Option Year Three: October 1, 2022 - September 30, 2023 Option Year Four: October 1, 2023 - September 30, 2024 Exhibit #1: PREVENTIVE MAINTENANCE CHECKLIST 1. Weekly Inspections. Motor Generator Sets - Blow brushes, holders and shafts at bearings - Check brushes and holders - Oil couplings - Clean drip pans and guards - Check bearings and oil rings - Check commutator - Wipe down machines - Main Machines - Blow brushes and holders - Check brushes and holds - Check bearing and oil rings - Check coolness of secondary sheaves - wipe off oil - Check commutator Selectors - Blow down - Grease rods - Wipe bases and bottoms or rods Main control Panels - Blow switches - Wipe frames - Check insulating bushings - Check coppers and contacts Door Machine Panels - Blow switches - Wipe frames - Check insulating bushings - Check coppers and contacts Hall Relay Panel - Blow switches - Wipe frames - Check insulating bushings - Check coppers and contacts Starting Panels - Blow switches - Wipe frames - Check insulating bushings - Check coppers and contacts Governors Blow switches, jaws, sheaves Tape Drives Blow sheaves and idler wheels Machine Rooms Sweep floors Pits - Sweep floors 2. Twice-Monthly Inspections. Door Machines - Clean machine and top of car - Blow and check motor brushes and commutator - Check bearing oil - Check alignment - Check brake lifts and spring tension - Check bumper and step cam clearance - Check chain tension - Check limit switches - grease-operating arm - Oil pins, brake plunger, chains, and bull sheaves - Check Greenfield tubing Jack Shafts Grease bearings Torque Motor Grease bearings Door Tracks Clean and grease Tension Sheaves - Grease sheaves in pit - Check hold-down clips 3. Monthly Inspections. Starting Panels -Switches, contacts, connectors - Oil pins Hall Button Panels - Contacts - Alignment of rocker arms and posts - Check oil rocker-arm bearings Door Machine Panels - Switches, contacts and connectors - Shines on switch armatures Main Control Panels - Switches, contacts and connectors - Overload relays - Oil pins -Mechanical interlock, main and micro direction switches Selectors - Contacts and connectors - Traveling cable - Dash pots - Micro mechanism - Pawl magnet - Advance brush magnet - Traveling unit - Brushing contacts - Bell crack - Stop recorder - Grease shaft bearings - Oil all pins Tap Drives Grease bearings Governors - Contacts and connectors - Distance pieces, terminal block connectors - Grease bearings - Oil pins, spindle, and spindle collars - Check freedom of collar through spindle limits - Oil trap roller - Clean trip cams - Clean secondary sheaves Main Machines - Oil brake pins and core connecting links - Check contacts, connectors and leads - Check brake adjustment Motor Generator Sets - Clean and dry bearings -Check brushes and holders Tapes - Clean - Oil lightly - Ropes (Hoist, Gov and Comp) - Clean off fuzz Pits - Clean ironwork and sheaves - Grease tape tension sheaves and guides - Clean drip pans - Clean oil from floor Rail Oiler - Check wicks - Fill with oil - Wipe down - Machine Room - Mop floors Elevator Recall for Fire Fighter Service - Place elevator in fire position - check fire service each floor of all buildings with fire service recall systems per NFPA 101, 7-4.5, Supplement 4, Life Safety Code, and AMSE Standard A173 - Written documentation of monthly testing to be provided to the Safety Office after completion of each monthly testing. - Contractor shall assist safety personnel in annual testing of smoke detectors at the top of elevator shaft on all elevators (involves approximately two days) 4. Quarterly Inspections. Hatch Doors - Clean and grease tracks - Clean and grease racks - Check hanger bearings - Clean and oil pins and closers - Clean and grease still trips and check rollers for roundness - Check screws for tightness - door hinge pin plate, closer back plate, holding racks to hangers, pinion gear plate - Check openings - doors in line with car gates Car Doors Check oil level, leakage, and adjustment Bottom Door Guides Check for looseness, noise, or wear Door Machines - Check jackshaft plates for tightness - Check worn spots, tape, and shellac Ropes (All) Inspect for wear and broken wires Traveling Cables - Check fastenings at junction boxes - Check worn spots, tape, and shellac Door Operating Cams - Clean and grease - Tighten loose bearings - Check bolts and screws Main Switches Check operation and lubrication Motor Generator Sets - Blowout armatures - Fields - Switches Control Boards - Blowout armatures - Fields - Switches Hall Buttons - Inspect and check 5. Semi-Annual Inspections. Motor Generator sets - Brace tub in advance - Brush coil Selectors - Brace tube in advance - Brush coil Ropes (All) Equalize Traveling Cables Check worn spots, tape, and shellac Hatch Door Checks - Check oil level - Check adjustment Torque Motor - Contacts - Blowout - Check roller tires - Check cams in hatch - Grease bearings Rails Clean off fuzz Gibs and Trailer Blocks Replace if worn Cabs - Brace rods, nuts, and bolts - Screws, car top, platform, cross head, safety plank 6. Annual Inspections. Motor Generator Sets and Main Machines - Field connections - Clean brake cores - Brush holders, clean - Insulators and bushings - Terminal lugs - Pole and armature clearance - Bolts and screws - Overspeed governor - Float in armatures - Secondary sheaves bearing chains Main Line fuses - Size - Condition Control Boards - Resistance tubes - Connections Starting Panels - Connection, busses to switches - Terminal lugs Hatch Doors - Hangers - grease ball bearing in roller - Hangers - grease ball bearings in thrust - Pinion - grease ball bearings Car doors - Grease hangers bearings - Grease arms - Check contacts Gear Cases - Oil in door machines - Check for leak-s - Check jackshaft bearings Toque Motor Repack roller bearings Rails Check alignment and clips Safeties - Clean - Oil bearings - Check release Tapes - Hitches tight - Shellac hitch end of tapes - Clean and inspect for breaks Limit Switches - Clean - Check springs Compensation Sheave Grease bearing Button Boxes - Vacuum out boxes - Check contacts and connections ATTACHMENT B (SC-005) SCHEDULE OF ELEVATORS - VAMC, SALT LAKE CITY UTAH Building #1 TKE/MCE Traction 2004 Periodic, Annual, 5 yr TKE/MCE Traction 2004 Periodic, Annual, 5 yr TKE/MCE Traction 2004 Periodic, Annual, 5 yr Building #2 Montgomery Traction 1988 Periodic, Annual, 5 yr Montgomery Traction 1988 Periodic, Annual, 5 yr Building #3 Montgomery Traction 1988 Periodic, Annual, 5 yr Montgomery Traction 1988 Periodic, Annual, 5 yr Building #4 Montgomery Traction 1988 Periodic, Annual, 5 yr Building #5 Montgomery Traction 1988 Periodic, Annual, 5 yr Building #8 Montgomery Traction 1988 Periodic, Annual, 5 yr Building #13 Montgomery Hydraulic 1988 Periodic, Annual Building #14 Va. Controls Traction 2012 (Cart Lift) Periodic, Annual, 5 yr Va. Controls Traction 2012 (Cart Lift) Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Traction 2017 Periodic, Annual, 5 yr Otis Hydraulic 2017 Periodic, Annual Building #48 TKE Hydraulic 2013 Periodic, Annual TKE Hydraulic 2013 Periodic, Annual Building #16 TKE Hydraulic 2010 Periodic, Annual Fisher House TKE Hydraulic 2011 Periodic, Annual (End of Page)