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Oklahoma City VA Health Care System Oklahoma City, Oklahoma Fire and Smoke Damper Inspection INSPECTION SERVICES: Fire and Smoke Damper Inspection Contractor to provide the following inspection servic... Oklahoma City VA Health Care System Oklahoma City, Oklahoma Fire and Smoke Damper Inspection INSPECTION SERVICES: Fire and Smoke Damper Inspection Contractor to provide the following inspection services for 344 dampers located within the Oklahoma City Health Care System Campus. Use its commercially reasonable efforts to locate and, once located, operate (i.e., actuate) all Dampers in the Customer s facility or otherwise identify inoperable Dampers. Remove and reset fusible links on Fire Dampers, to verify such Fire Damper fully closes and if necessary, replace any fusible link that is compromised (per National Fire Protection Association Code); As necessary, lubricate all moving parts on each Damper; Clear each Damper of any debris that would impede such Damper s normal operation; Coordinate with Customer s representative and local fire department to place Customer s fire alarm system in test mode if necessary to conduct inspection of the smoke and/or combination Dampers; Manually activate actuators on electric and pneumatic smoke and/or combination Dampers to verify proper operation of such Damper; If there is no existing access to a Damper, then proper size access doors, as reasonably determined by Fire and Smoke Damper Inspection Contractor, will be installed to facilitate inspection; and Identify on Customer s drawings the location of each Damper (Plotting on AutoCAD available for additional fee), along with placement by Fire and Smoke Damper Inspection Contractor of identification stickers on ceilings or other location to assist in locating such Dampers following inspection. Damper Accessibility: Reasonable efforts are made to provide accessibility to Dampers. However, Customer acknowledges that Life Safety Services adhere to the following guidelines printed in The Joint Commission s Environment of Care News, July/August 2000, Volume 3, Issue 4: If a duct penetrating a fire/smoke wall is accessible, but has no access panel, cut and install an access panel and carry out damper inspection as far as possible. If the only access point is longer than an arm s reach away from the Damper, perform a visual inspection to the limit allowable. Look at the frame for signs of kinking or twisting. Look for rust or build-up of any kind that may keep the Damper from closing. Look for the obvious, such as wire or conduit running through the damper. Record your observations and have them available for review during your next survey. If the Damper is completely occluded by layers of utilities and is totally inaccessible, record that fact and have this available during your next survey. If a Damper is inaccessible, the Damper will still be located, mapped on Customer s drawing, labeled at its physical location, and included in the Report. The Damper will be included in the final Damper count and reflected on the final invoice. All work shall be coordinated with the Oklahoma City VA Health Care System s COR. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Contractor shall schedule all work within 1 week of contract award, approved by VA HCS COR. FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year s Day, Martin Luther King Jr. s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas. DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on the equipment. The Report shall include: A listing of the location of each Damper, such Damper s number, and whether such Damper passed or failed; if a Damper failed, a detailed explanation of such failure shall be provided; and Digital photographs of each Damper before and after performance of the Inspection Services (showing each Damper opened and, where operable, closed). All service reports are to be signed by the Contractor s technician. The final report may be submitted electronically or in printed form and must be delivered within one week of completion of the service. If printed form is selected then 3 copies must be provided. QUALIFICATION OF CONTRACTORS: Contractor shall document, in writing, their experience in working on the identical make and model equipment listed in this statement of work as well as the qualifications of individuals who will work on the equipment. Such documentation shall be provided to contracting officer upon request. The contractor shall have at least 3 years' experience working with similar equipment in hospitals of comparable size. Three past performance listings with references shall be submitted with the quote. The Contractor will provide all training certificates of the employees assigned to meet the requirements of this contract. PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government. CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS. LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS. INFORMATION SECURITY: The C&A requirements do not apply, and a Security Accreditation Package is not required. IMPORTANTR NOTE: This RFI (Request for Information) is for information only; no award will be made from this RFI. Please communicate via e-mail to Mitchael.Purdom@va.gov by COB June 25, 2019 as to your company s ability to perform service per this brief Scope of Work. If interested please provide the following: Please state your company s business size Please provide DUNS number If you have a FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable