Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Request for Quote (RFQ) #: 36C25919Q0383 (Phacoemulsification Unit) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplem... Request for Quote (RFQ) #: 36C25919Q0383 (Phacoemulsification Unit) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 12:00pm EST, (6-7-2019) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to (gerald.mcclure@va.gov) no later than 7:00pm EST, (6-11-2019). Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is (36C25919Q0383). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 effective August 22, 2018. The North American Industrial Classification System (NAICS) code for this procurement is (339112) with a small business size standard of (1000). This solicitation is a 100% set-aside for (SDVOSB). List of Line Items; ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Description; Centurion VS2 Make/Model Equivalent; 8065753057 2 Ea. _____________ _____________ 0002 Description; Infiniti Ozil Torsional Phaco Handpiece Make/Model Equivalent; 518055 10 Ea. _____________ _____________ GRAND TOTAL _____________ Description of Requirements for the items to be acquired (salient characteristics); Statement of Work The Salt Lake City VA Medical center has a requirement for brand name or equal procurement of the Centurion Phacoemulsification Unit. The requirement is for the procurement of two (2) of these units. The Centurion Phacoemulsification Unit or equivalent must meet the following specifications: Customized cataract lens removal options High performance handpiece with ultrasonic torsional oscillations which can be used exclusively, combined, or alternated with traditional phaco. Advanced fluidics with quick, smooth control of aspiration. Advanced Active Fluidics technology with quick, smooth control of irrigation flow, controlled via the front panel, footswitch, or remote control. Automated IV pole for traditional gravity fluidics, controlled via the front panel, footswitch, or remote control. Programmable IOP target setting. Fully programmable, multi-microprocessor control. Modularized fluidic connections with disposable Fluidic Management System (FMS). Emulation of venturi-like fluidic performance. Power assisted IOL insertion by way of lightweight, autoclavable handpiece. Ability to drive a high-performance vitrectomy guillotine cutter. Bipolar coagulation capability. Capsulotomy using the INTREPID capsulotomy device (ICD, future accessory). Several traditional modalities of ultrasonic power control including continuous, pulsed, and burst application of ultrasonic power, as well as duty cycle management. Wireless linear footswitch control of ultrasonic power in phaco steps (sophisticated control loop offers low-end control). Wireless linear footswitch control of aspiration flow rate in I/A, vit, and lens removal steps. Wireless linear footswitch control of vacuum in I/A, vit, and lens removal steps. Wireless linear footswitch control of IOL insertion. On-demand continuous irrigation. Programmable, pressurized reflux via the footswitch. Ability to set IOP, vacuum levels, and aspiration flow rates to desired levels in phaco, I/A, and vit steps. Ability to switch between surgical steps using touch screen, remote control, or footswitch. Emission of variable tones for confirmation of system operational status. Voice confirmation during surgical step or mode changes. Articulating flat screen: active matrix color LCD with touch screen. High-tech graphical user interface. Multi-channel IR remote control. Console Dimensions: Height: No greater than 165 cm (65 in) Width: No greater than 58.5 cm (23 in) Depth: No greater than 76 cm (30 in) Console Weight: Unpackaged: No greater than 107 kg (235 lb) Packaged: No greater than 150 kg (330 lb) Environmental Limitations Operating: Altitude: 3,000 m (9,842 ft) Temperature: 10 °C to 35 °C (50 °F to 95 °F) Relative Humidity: 10 % to 95 % without condensation Environmental Limitations Non-Operating: Altitude: 5600 m (18,300 ft) Temperature: -40 °C to 70 °C (-40 °F to 158 °F) Relative Humidity: 10 % to 95 % without condensation Shock, Bump & Drop: The system conforms to EN ISO 15004-1 requirements for vibration, bump, and shock. Caster Wheels: Unpackaged instrument must withstand two impacts under conditions: - 7.6 cm (3 in) free fall onto all four casters - 7.6 cm (3 in) tilt drop onto each caster (raise one caster 7.6 cm (3 in) above the floor, then allow device to fall back to normal position) Console Stability: Meet IEC 60601-1 placed on incline of 10 ° from horizontal Maximum Weights: Rotating Work Surface: 4.55 kg (10 lb) Instrument Tray Arm: 9.1 kg (20 lb) Degree of Protection by Enclosure: Meets IP10 (console), IPX1 (IR remote control), IPX6 (footswitch) as specified in IEC 60529 and IEC 60601-2-2, clause 201.11.6.5 (footswitch) IR Remote Control: Method: Infrared Channels: 6 Batteries: (2x) AA Footswitch: Dimension: 7.6 cm (3 in) tall x 22.9 cm (9 in) wide x 30.5 cm (12 in) deep Weight: No greater than 5.4 kg (12 lb) Environmental: Footswitch construction is water tight in compliance with IEC 60601-1 and IEC 60601-2-2 Electrical: Footswitch is configured for wireless transfer Channels: 16 AC Electrical Requirements: Input Voltage: 100 - 240 VAC 50 / 60 Hz Maximum Input Current: 10 A Protection against Electrical Shock: Class I Classification of All Applied Parts: Type BF Data Card: USB data stick: 8 Gb min. Scope The requirement is for the firm fixed price procurement of 2 phacoemulsification units. Delivery will be to the George E. Wahlen Veterans Affairs Medical Center, 500 Foothill Drive, Bldg.7, Salt Lake City, Utah 84148. Delivery hours are Monday Friday 7:00a.m. 3:30 P.M End of Statement of work Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at (500 Foothill Blvd., Salt Lake City, UT 84148) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation (Determine Sections E-K and beyond as appropriate) Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: Option 1 This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factor shall be used to evaluate offers: Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: The following VAAR clauses are to be incorporated by reference: 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: The following VAAR provisions are to be incorporated by reference: The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to (gerald.mcclure@va.gov) by 7:00pm EST, (6-11-2019). Name and email of the individual to contact for information regarding the solicitation: (Gerald McClure) (gerald.mcclure@va.gov)