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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Eva... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached. Solicitation Number: 36C25919Q0218 Posted Date: March 28, 2019 Original Response Date: April 12, 2019 Current Response Date: April 12, 2019 Product or Service Code: 6550 In vitro Diagnostic Substances, Reagents, Test Kits Set Aside (SDVOSB/VOSB): No Set Aside NAICS Code: 325413 In-Vitro Diagnostic Substance Manufacturing Contracting Office Address Department of Veterans Affairs Network Contracting Office 19 (NCO 19) 6162 S Willow Dr. Suite 300 Greenwood Village, CO 80111 Contracting Office Point of Contact: Christy Lee Contract Specialist 303-712-5731 christy.lee@va.gov Description All interested companies shall provide quotations for the following: Supplies Period of Performance: April 19, 2019 April 18, 2024 Line Item Description IMF# Unit Issue Quantity Unit Price Total Price 0001 Tacrolimus Reagent 37196 BX 9 $ $ 0002 Tacrolimus Calibrator 37197 BX 4 $ $ 0003 Tacrolimus Control Level 1 37198 BX 4 $ $ 0004 Tacrolimus Control Level 3 37199 BX 4 $ $ All supplies will be shipped FOB Destination. F.o.b. destination means free on board at destination; i.e., the seller or consignor delivers the goods on seller s or consignor s conveyance at destination. Unless the contract provides otherwise, the seller or consignor is responsible for the cost of shipping and risk of loss. No separate line item for shipping and packing costs. Delivery Address: Address: 921 NE 13th Street, Oklahoma City, OK Postal Code: 73104 Country: UNITED STATES EVALUATION Award shall be made to the offer whose quotation is the best value to the government, based on price comparative evaluation. Past performance is not an evaluation factor, however will be looked at for ensuring the contractor can perform. The government will evaluate information based on the following evaluation criteria: Price.  All quotations shall be sent via email to christy.lee@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein. The Government contemplates award of a Blanket Purchase Agreement (BPA) resulting from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Offerors shall list exception(s) and rationale for the exception(s). Submission shall be received not later than April 12, 2019 at 1:00 PM MST to christy.lee@va.gov. All submission shall be 5MB or less. If the email is going to be more than 5MB, then please submit in multiple emails labeling 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Christy Lee, christy.lee@va.gov by April 5, 2019 at 1:00 PM MST. POINT OF CONTACT Christy Lee, Contract Specialist, christy.lee@va.gov or 303-712-5731 Bai Perney, Contracting Officer, bai.perney@va.gov or 303-712-5815 BPA TERMS INTRODUCTION In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and Contractor hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services. TERMS AND CONDITIONS The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs: A single award Blanket Purchase Agreement is established between the Department of Veterans Affairs and Contractor, for a five-year BPA with a period of performance from April 19, 2019 April 18, 2024. The agreement details all services and supplies with accompanying prices and descriptions, which may be ordered under this BPA. All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document. PERIOD OF PERFORMANCE: Five Year BPA: April 19, 2019 April 18, 2024 ADMINISTRATIVE DATA A Blanket Purchase Agreement (BPA) is hereby established between Contractor and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA: CONTRACTOR: Contractor Name: ______________________________ Contractor Address: ______________________________ ______________________________ DUNS NUMBER: ______________________________ Contractor Point of Contact: Name: ____________________________ Phone: ___________________________ Email: ___________________________ Department of Veterans Affairs Network Contracting Office 19 NCO 19 6162 S Willow Dr. Ste. 300 Greenwood Village, CO 80111 NCO 19 Point of Contacts: Bai Perney Contracting Officer 303-712-5815 Bai.Perney@va.gov Christy Lee Contract Specialist 303-712-5731 Christy.Lee@va.gov PRICING DATA 1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer. 2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer. This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder. 3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans ORDERS A BPA Order will be established by a contracting officer at Department of Veterans Affairs, Network Contracting Office 19, according to the established price list, to fund supplies against the BPA. Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA order will describe the tasks, services, items, and/or deliverables required. Lab personnel at Oklahoma City VA Medical Center will be authorized to schedule delivery off of the BPA order. The BPA order will contain information on item, quantity, price per item, delivery address, shipment date and purchase order number for invoicing. Packaging and delivery will occur in accordance with the Statement of Work, FOB Destination. All unauthorized work, regardless of amount, will be processed through the ratification process. OBLIGATION OF FUNDS This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer. AUTHORIZED LIMITS The authorized Ceiling Limit of the Agreement is set at $125,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process. AUTHORIZED INDIVIDUALS Department of Veterans Affairs authorizes the following entities to place BPA orders: NCO 19 Contracting Office (CO) Network Contracting Office 19 6162 Willow Dr. Ste 300 Greenwood Village, CO 80111 Authorized personnel from Oklahoma City VA Medical Center in Oklahoma City, OK CO to request delivery (BPA calls) on placed orders: 921 NE 13th Street, Oklahoma City, OK 73104 DELIVERY TICKETS All shipments under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following: Name of Contractor/Supplier BPA Number Date of Purchase Purchase Order Number Itemized List of Supplies or Services Furnished Quantity, Unit Price and Extension of each Item, less applicable documents Date of Delivery or Shipment INVOICES Inspection and acceptance shall be accomplished as follows: The Government, for all services and supplies furnished under any resulting order, hereby designates the POCs (Point of Contacts) under Authorized Personnel in the BPA as the point of final inspection and acceptance. A summary invoice shall be submitted to NCO 19 monthly for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. The contractor shall invoice VA Financial Services Center for services and/or deliverables using the purchase order number provided in the BPA Order by the contracting officer at NCO 19. Invoicing will be monthly in arrears. All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below: OB10 e-Invoice Setup Information: (877) 752-0900 OB10 e-Invoice email: USClientServices@ob10.com FSC e-Invoice Contact Information: (877) 353-9791 FSC e-Invoice email: vafsccshd@va.gov The following two codes will be required when creating a vendor profile in OB10: OB10 Buyer Number AAA544240062 Promo Code: VAPC7Y18 FEDERAL HOLIDAYS Unless specifically authorized in writing by the Contracting Officer, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below. New Year s Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day MANAGEMENT CONTROL The BPA holder shall provide to the Contracting Officer (CO) a list of all teaming partners or subcontractors within 30 calendar days after order award. As subcontractors and/or teaming partners are added, and/or deleted, an updated listing will be provided to the CO within 30 calendar days of such change. All BPA holder personnel shall display identification badges at all times while charging hours to the order or at a government or government contractor location. Authorized Government personnel shall accompany all visits to Department of Veterans Affairs Program Offices, unless other specific arrangements have been made. BPA EMPLOYEE IDENTIFICATION All support BPA holder personnel will be required to wear company identification badges in order to distinguish themselves from Government (organic) employees. When conversing with Government personnel during business meetings and over the telephone, support BPA holder personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Where practicable, support BPA holders occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation. OPTION TO EXTEND THE TERM OF THE BPA a. The Government may extend the term of this BPA within 14 days by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 14 days before the BPA expires. The preliminary notice does not commit the Government to an extension. b. If the Government exercises this option, the extended BPA shall be considered to include this option provision. c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months. PRECEDENCE The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence. (End of BPA Terms) STATEMENT OF WORK A. General Information 1.0 Introduction: Tacrolimus is a third-party reagent that is needed to run on the Beckman-Coulter DXC 800 random access Chemistry analyzers. These analyzers are the current Analytical Platforms for running this analyzer. It must also be compatible with the Beckman-Coulter on board instrument Software for this system. The operational parameters must be specific to our analyzer. Our physicians rely on these test results for monitoring our patients that have undergone organ transplants. Tacrolimus is an immunosuppressant that helps stop organ rejection after the transplant has been done. The Transplant coordinators have come to expect and depend on the high level of service and quality results put out by this laboratory. Disruption of this service will be detrimental to the care of our patients. 1.1 Objectives The desired goals of testing by the Pathology and Laboratory Medicine Service are as follows: 1.1.1 Continuance of the high level of service our customers deserve and expect. 1.1.2 Improve patient care and customer service/satisfaction. 1.1.3 Reduce laboratory cost and result turnaround time. 1.1.4 Act as a reference laboratory within VHA making this testing available to other VA Medical Centers. 2.0 Scope of Work: This is a Reagent Purchase type agreement under which the vendor will make available the products necessary for performance of testing and the customer will purchase from the vendor all reagents, controls and calibrators as needed for testing. Vendor will provide technical support. 2.1 Vendor Scope: The Vendor will: 2.1.1 Provide all reagents, consumables or supplies listed on the table listed above. 2.1.2 Provide technical support as needed. 2.2 Customer Scope The Customer will: Perform the test using manufacture intended parameters and adhere to specified product storage and handling conditions. 2.3 Scope of Agreement 2.3.1 Invoices will be issued for ordered products at the time of shipment. 2.3.2 No minimum or maximum product purchase or monetary commitment is implied or required. (End of Statement of Work) CONTRACT CLAUSES AND PROVISIONS The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far The full text of VAAR provisions or clauses may be assess electronically at https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (Deviation) (Jan 2017) FAR 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law (Oct 2015) (Deviation). FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018) FAR 52.233-2, Service of Protest (Sep 2006) VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71, Alternate Protest Procedure (Oct 2018) FAR 52.233-2 Service of Protest (Sep 2006) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Hand-Carried Address: SAO West, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Mailing Address: SAO West, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) FAR 52.203-19 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements (Deviation) (Jan 2017) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraph (b)(1), (b)(2), (b)(4), (b)(6), (b)(7), (b)(8), (b)(9), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30),(b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(42), (b)(48), (b)(54), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8). FAR 52.222-54, Employment Eligibility Verification (Oct 2015) FAR 52.224-1, Privacy Act Notification (Apr 1984) FAR 52.224-2, Privacy Act (Apr 1984) FAR 52.228-5, Insurance Work on a Government Installation (Jan 1997) FAR 52.247-34, F.o.b. Destination (Nov 1991) VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.215-71, Evaluation Factor Commitments (Dec 2009) VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) (Deviation) VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2018) VAAR 852.237-7, Indemnification and Medical Liability Insurance (Jan 2008) VAAR 852.237-70, Contactor Responsibilities (Apr 1984) VAAR 852.271-70, Nondiscrimination in Services Provided to Beneficiaries (Jan 2008) (End of Clauses)