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Request for Information (Sources Sought) 36C25919Q0160 Campus Wide Rekey VA Medical Center Salt Lake City, UT 84148 BRIEF SCOPE OF WORK (This is for information only) Scope of Services The Salt Lake C... Request for Information (Sources Sought) 36C25919Q0160 Campus Wide Rekey VA Medical Center Salt Lake City, UT 84148 BRIEF SCOPE OF WORK (This is for information only) Scope of Services The Salt Lake City Veterans Affairs Medical Center intends to upgrade the security of its facilities at the VA Salt Lake City campus, including outpatient clinics, by conducting a facility-wide rekey with electronic cores and keys. General Scope: This shall be a turn-key project with the Contractor providing all labor, materials, supervision, and transportation for removing old cores and installing new cores in the Salt Lake City VA facility. Old cores shall be turned over to the SLCVA. All extra keys not distributed, and core not installed at the end of project will be turned over to the SLCVA locksmiths. Current cores are the Stanley Best Access lock/core/key system, 7 pin configuration. Approximately 8,000 SFIC cores are involved and the contractor will be responsible for providing survey to ensure all locksets and doors are covered. Contractor will be responsible for programming keys, installation of cores, and setup of server. Contractor must adhere to all OSHA and VA Medical Center construction safety and infection control policies and standards. Contractor must be flexible with work schedules to not impede normal facility and hospital operations. Product requirements: The contractor shall provide a new electronic key system that will work within our existing Best small format interchangeable core, mechanical 7 pin small format lock system without any additional electrical or data needs for the door cylinders. This product shall have these features and abilities: Door Cylinders shall include the following: Eliminate the need to "rekey" mechanical cylinders, and allow electronic reprogramming of cylinders by an authorized programming key and/or a blacklisted feature." Stainless steel plug face to resist environmental conditions Operating within a temperature of -30F to 130F Non-volatile memory to store at least 2,000 audit events, with the oldest record self-deleting after its maximum storage capacity Record unauthorized entry attempts from keys that are not in the system, are outside of the authorized schedule date or time range, are not programmed to open the specific cylinder, or are stored on internal black list Store up to 40 blacklisted keys (keys lost or out of service) Drill resistant inserts to improve drill resistance Break-away plug face that shall fail secure in the event of over-torqueing Independently tested to meet dust and water jet IP-55 and certified to Specification CEI/IEC 60259 Edition 2.1 and DIN EN 1303, ICS 91.190 Independently tested to meet salt fog testing for greater than 96 hours, certified to specification ASTM-B-117 and DIN EN 1303, ICS 91.190 Independently tested to meet MIL-STD-202G, Method 201A, 3 Axis qualification vibration testing Electronic Keys shall include the following: Programmable to a minimum of the following settings: User, Control, Setup, Audit or Operator plus audit options Operating within a temperature of 0 F to 115F Rechargeable battery capable of minimum 1,500 cylinder openings between full charges Charging within a temperature range of 40F-100F Battery status/level indication reporting at time of programming/charging and during cylinder opening/operation. Gold-plated, spring-loaded data contacts Industrial grade material for all metal stainless steel housing for a robust application Hardened steel tip Capable of configuration in "first in first out" (FIFO) or to disable keys when memory is filled to prevent loss of audit trail data Capable of storing a minimum of 10,000 cylinders to be opened Capable of storing a minimum of 7,000 audit events Capable of storing unauthorized attempts from Electronic Cylinders which shall be viewable in the software reporting once the key is updated / reconnected to the programming devices The key shall be the authorization to unlock cylinders and access shall be programmed into the electronic key for encryption. Wall Programmer: Programmer shall utilize LED for programming/charging feedback Programmer shall utilize interface/ dock for electronic key programming with a minimum of 6 digits keypad authentication for each user. Key Programmer: Programmer shall be powered via USB cable Programmer shall utilize LED for programming/charging feedback One Key Programmer shall be provided for multiple key programmer docking station. Multiple key docking station shall be provided. Software/Auditing Features: Auditing at core for approved or unauthorized access Auditing of Electronic key for approved or unauthorized access Auditing shall include date, time and user for each attempt. Ability to configure various auditing reports based on usage and frequency of core and key use Easy to navigate key trees, configure key trees, and programming of new/removal of keys Ability to program different access capabilities for every key and core, such as core access, time access, and date access Ability to assign mandatory updating of keys on a daily, weekly, monthly, quarterly, bi-annual or annual basis Ability to be installed and updated on VA provided hardware and network Ability to be installed at a minimum of nine (9) concurrent end-point devices that can access the server, ideally a web-based interface hosted on the VA server including necessary licenses if applicable. The server system shall integrate into the existing OI&T infrastructure; it is the contractor s responsibility to provide a system that is compatible with the VA OI&T system. VA Engineering will have full access to all the hardware and software that constitute the system, including any diagnostic software features and general administration rights. The VA Engineering point of contact must be briefed, by the vendor, on all software upgrades and changes and agrees to each prior to installation. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge during warranty/contract period. The vendor will provide two (2) sets of user manuals and technical manuals to VA Engineering at each site. Software shall be updated to the most recent or available software platform at the time of acceptance. Execution of installation: This project shall be phased in to 2 stages. The first phase shall be the building of the system, a complete facility door survey, key tree, entering data into the system, and installing the infrastructure in the field for the system to work correctly. Contractor shall verify all quantities of all materials prior to placing any orders. Quantities shall be approved by COR. Contractor shall include identification of each core via AutoCAD drawings. The second phase will be the physical change out of the lock cylinders at each door to be completed by the contractor. The second phase shall be scheduled out by building and shall be coordinated to ensure access to secure areas are not permitted without VA escort. The contractor cannot proceed to the next phase of work without completing the first phase of work completely and it is accepted by the VA. The phased approach will need to be developed and formally submitted for review by the COR for approval before beginning the installation of the new cores. This phased installation shall have milestones for each week of work, showing completion items. Every phase must be completely finished before proceeding to the next phase or milestone. All infrastructure requirements for this system to work including data and power requirements are the responsibility of the contractor to provide as a complete and operable system. Contractor shall maintain accurate as-builts for all electrical, communications, and core placements. The core placements, shall be updated in AutoCAD. Period of Performance: Phase 1: 180 days Phase 2: 60 days Products required: Contractor shall be responsible for delivery of self-hosted software capable of programming, recording and reporting of the electronic cylinders, keys, and remote programming devices. Contractor shall be responsible for delivery and installation of approximately 8,000 SFIC electronic cylinders. Contractor shall be responsible for delivery of 500 "Industrial" Keys with 500 chargers. Contractor shall be responsible for delivery of 3,000 "Standard" Keys with 3,000 chargers. Contractor shall be responsible for delivery of 5 multi-key station programming/charging device (engineering Desk) Contractor shall be responsible for delivery of 250 electronic padlocks 2 3/8 high shackle, 5/16 diameter shackle, key retaining. Contractor shall be responsible for delivery of 25 remote wall programmers and 25 wall mount kits; locations shall be determined during key survey Contractor shall provide server Maintenance Contractor must have warranty/service technician within a 4 hour response time of the VA Salt Lake City Campus. Warranty Standard Warranty Two-year standard warranty on all materials One-year standard warranty on all labor performed One year of service/maintenance shall be included Two Copies of the warranties must be provided to the owner upon substantial completion with the dates of warranty coverage noted. General Notes Work shall be completed during normal business hours; M-F, 7am 4:30pm. In the event of a task interfering with the normal operation of the facility, i.e. continuous loud noise or negative impact patient care, etc., task shall be done afterhours or weekend. Contractors shall be cognizant of creating penetrations throughout the facility. Contractor shall properly fire stop all penetrations created. The VAMC SLC has an updated Asbestos Hazard Emergency Response Act (AHERA) inspection report. This report has identified asbestos containing materials (ACM) to include friable insulation material around pipes in the plenum space at several locations. This report should not be used as the sole source for identifying ACMs that may be disturbed during this project. All asbestos containing materials that are or will become friable during the construction are to be abated prior to construction/installation activities. NOTE: If there will be site investigation work that will be required in asbestos contaminated areas, the contractor is to have their personnel trained for Class 3 Asbestos Work (Maintenance & Operations within Asbestos Contaminated areas). Actual abatement is to be done by certified personnel for abatement activities. Construction must adhere to all VA Master Construction Specifications located at TIL website. Please take special note of following excerpt from Section 01 35 26 Safety Requirements, of the VA Master Construction Specifications. Per Section 1.7 (A) The Prime Contractor shall designate a minimum of one Site Safety and Health Officer (SSHO) to administer the contractor s safety program and government-accepted Accident Prevention Plan. Each subcontractor shall designate a minimum of one Competent Person (CP) in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs. Also, per Section 1.7 (D): The SSHO or an equally-qualified designated representative/alternative will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or AHA as listed in Section 1.8 of the 01 35 26 VA Master Construction Specifications Safety Requirements. To comply with above, please do NOT bid for same SSHO that would or would potentially cover multiple projects on the campus. Location of performance VA Medical Center 500 Foothill Blvd Salt Lake City, UT 82801 IMPORTANTR NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI. Please communicate via e-mail to Lance.Davis2@va.gov by COB February 12, 2019 as to your company s ability to perform service per this brief Scope of Work. If interested please provide the following: Please state your company s business size Please provide DUNS number If you have a FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable