Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

*Amended* Request for Quote (RFQ) #: 36C25919Q0137-1 Brand Name Only: Flowtron ACS 900 Arjo Compression System This is a combined synopsis/solicitation for commercial items prepared in accordance with... *Amended* Request for Quote (RFQ) #: 36C25919Q0137-1 Brand Name Only: Flowtron ACS 900 Arjo Compression System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 2:00 PM EST, Friday, February 15,2019 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to colleen.vargas@va.gov no later than 2:00 PM EST, Tuesday, February 19, 2019 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25919Q0137-1 The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 effective August 22, 2018. The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of (750 Employees). This solicitation is a 100% set-aside for Service Disabled Veteran-Owned Small Business List of Line Items; ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 *Brand Name Only* Flowtron ACS900 Compression Pumps by Arjo 15 EA GRAND TOTAL _____________ Description of Requirements for the items to be acquired (salient characteristics)- See Attached Statement of Work (SOW)Containing Salient Characteristics Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain Regional VA Medical Center, 1700 N Wheeling St. Aurora, CO 80045 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factor shall be used to evaluate offers: Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: The following VAAR clauses are to be incorporated by reference: 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: The following VAAR provisions are to be incorporated by reference: The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to colleen.vargas@va.gov by 2:00PM EST, Tuesday, February 19, 2019 Name and email of the individual to contact for information regarding the solicitation: Colleen Vargas Colleen.vargas@va.gov Statement of Work SCI EQ17, Sequential Compression Devices (SCDs) Rocky Mountain Regional Veterans Affairs Medical Center Denver, CO PURPOSE The overall purpose is to deliver and install SCI EQ17, Sequential Compression Devices (SCD) to the Rocky Mountain Regional Veterans Affairs Medical Center s Spinal Cord Injury Unit located at 1700 N. Wheeling Street, Aurora, CO 80045. SCOPE The Contractor shall deliver all items listed in section 2.5. All items must meet all salient characteristics defined in section 2.5. The Contractor shall provide onsite training for staff per section 5. 2.4. The Contractor shall furnish all personnel, supplies, and equipment required for delivery. 2.5 SALIENT CHARACTERISTICS 2.5.1. Sequential Compression Devices (SCD) Quantity: Fifteen (15) Basis of Design: Flowtron ACS900, Arjo ** Brand Name Only** General Clinical Functionality and Utilization: Devices will be used in a clinical setting and used to circulate blood in the deep veins of the legs, reducing venous stasis and helping to prevent the formation of DVT. Technical Requirements: Devices must provide uniform and sequential Intermittent Pneumatic Compression (IPC) Must be capable of operating on AC and Battery power to allow continuous use during patient transport Must be capable of auto-garment recognition with associated pressure for that specific garment Device must display real time compression indications Single Patient Use (SPU) garments must be compatible with the ACS900 pump from Arjo Power Requirements: Battery operated and AC Powered Options and Accessories: 7 length tube set Must have ability to hang on the side of a patient bed Must have integrated power cord management/storage DELIVERY Delivery Timeframe: No later than 15 March 2019 The Contractor shall contact the On-Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 10 days prior to the initial award delivery date for verification of delivery dates. Delivery Location: Contractor shall deliver all equipment to the Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC), 1700 N. Wheeling Street, Aurora, CO 80045. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO, contract number, and On-Site POCs detailed in 2.6.1.4. Delivery will be coordinated through the On-Site Point of Contact SITE CONDITIONS There shall be no smoking, eating, or drinking inside the delivery area at any time. Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE if required. INSPECTION AND ACCEPTANCE 3.1. The Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of delivery. 3.2. In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery. 3.3. The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies. 3.4. All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item. 3.5. Disputes shall be resolved by the Contracting Officer. Operation and Maintenance Manuals Binders - Quantity (2) each for items identified in section 2.5. 4.2. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On Site Point of Contact upon completion of delivery. 5. OPERATOR TRAINING 5.1. Contractor shall provide all training materials at time of delivery. 6. PROTECTION OF PROPERTY 6.1. Contractor shall protect all items from damage during delivery. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. 6.2. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. 6.3. The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and equipment during delivery. 7. SECURITY REQUIREMENTS 7.1. Security background checks are not required. 7.2 The C&A requirements do not apply, and a Security Accreditation Package is not required. 8. WARRANTY 8.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. 8.2. The warranties shall include all travel and shipping costs associated with any warranty repair. DEPARTMENT OF VETERANS AFFAIRS Brand Name Justification IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C259-19-AP-1357: SCI EQ17, Sequential Compression Devices (SCD) 1. Contracting Activity: Department of Veterans Affairs, VISN 19, 1700 N. Wheeling St. Aurora, CO 80045, Rocky Mountain Regional VA Medical Center. SAO West, Network Contracting Office 19, 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111. This is a justification for brand name only Arjohuntleigh Flowtron ACS900 Compression Pumps for 554-19-1-1889-0081. 2. Brief Description of Supplies/Services required and the intended use/Estimated Amount: The order is for the procurement of fifteen (15) Flowtron ACS900 sequential compression pumps, priced at $2,160.80 each for a total order price of $32,412.00. This is a logical follow-on purchase from procurement 36C25919F0036 purchased in October 2018 under an emergency request. These remaining 15 were deemed not to be an emergency but are needed to complete the outfitting of the new Spinal Cord Injury Unit. Estimated Value: $32,412.00 Required Delivery Date: No later than 15 March 2019 3. Unique characteristics that limit availability to only one manufacturer, with the reason no other manufacturer can be used: The Flowtron ACS900 Active Compression System supplies the correct pressure for deep vein thrombosis (DVT) prevention in acute care environments. Unique characteristics include the auto-garment recognition (i.e. foot, leg, etc.), sequential and uniform therapies, real-time pressure indications, and must be compatible with existing single patient use garments already in the supply chain. While not unique to the ACS900, the device must also have the ability to run off battery for up to 3 hours to allow for continued operation while a patient is being transported. No other pressure device for DVT treatment can provide these unique characteristics in a single device. Additionally, the Rocky Mountain Regional VAMC currently has approximately 100 of these units already in use and, in accordance with (IAW) VHA handbook 1761.1, It is VHA policy to standardize to the maximum extent possible the types and kinds of supplies and equipment it purchases, consistent with clinical and practitioner needs. To switch to another device would not only require a separate supply stream for the single patient use garments but also require additional staff training to include BioMed, specialized training for maintenance and repair. 4. Description of market research conducted and results or statement why it was not conducted: Limited market research was conducted as this is the third purchase of these devices over a two-year period to activate the Rocky Mountain Regional VAMC. The Flowtron ACS900, must meet the unique characteristics detailed above and be compatible with existing single patient use garments. The following products were reviewed based on online technical/data sheets from manufacturers websites. The Devon, CircuFlow 5150 only provides a single mode of operation, the garments are not autosensing and does not have a battery source to allow operation away from a wall outlet source. ThermoTek offers several products similar to the ACS900 with the closes for comparison being the VascuComp 3-DVT. The VascuComp only provides a single mode of operation, has no battery option and does not have the autosensing feature for the various garments. This device is also not compatible with the existing single patient use garments already in the supply chain. The Flowtron ACS900 Active Compression System is the only product in the marketplace that meets the clinical requirements of the Rocky Mountain Regional VAMC. Over 100 of these units are already in use daily and Supply Chain Management has the garments already loaded for Periodic Automatic Replenishment (PAR) schedules. While Arjohuntleigh Inc, has provided all subsequent devices purchased under a Federal Supply Schedule contract, these devices are available from other vendors. 5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Thomas Barbercheck Date Administrative Officer RMR VA Medical Center 6. Approvals: This part if filled out by Contracting Staff as part of the Justification Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness. ____________________________ ________________________ Jason Thomas Contracting Officer, Branch Chief, Supply 2