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Contract Opportunity Justification and Approval Notice PRODUCT SERVICE CODE * Q523 SUBJECT * Cardiac Perfusion SAVAHCS Maxim Healthcare POP: 11/1/2020 to 10/31/2021 GENERAL INFORMATION CONTRACTING OFF... Contract Opportunity Justification and Approval Notice PRODUCT SERVICE CODE * Q523 SUBJECT * Cardiac Perfusion SAVAHCS Maxim Healthcare POP: 11/1/2020 to 10/31/2021 GENERAL INFORMATION CONTRACTING OFFICE'S * ZIP-CODE 85723 SOLICITATION NUMBER (Required when using Statutory Authority FAR 6.302-1(c)) DELIVERY/TASK ORDER NUMBER * 36C25821C0011 BASE NOTICE TYPE ARCHIVE 45 DAYS AFTER THE POSTING DATE RECOVERY ACT FUNDS N NAICS CODE * 622110 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs NCO22G 3601 S 6th Ave Tucson, AZ 85723 DESCRIPTION See Attachment POINT OF CONTACT * (POC Information Automatically Filled from User Profile Unless Entered) Gary.Thompson@va.gov AWARD INFORMATION STATUTORY AUTHORITY * 1 AWARD NUMBER * (Not required when using Statutory Authority FAR 6.302-1(c)) 36C25821C0011 MODIFICATION NUMBER AWARD AMOUNT * $288,119.16 LINE ITEM NUMBER AWARD DATE (MM-DD-YYYY) * (Not required when using Statutory Authority FAR 6.302-1(c)) 11-01-2020 AWARDEE NAME * MAXIM HEALTHCARE SERVICES, INC. AWARDEE ADDRESS LINE 1 * AWARDEE ADDRESS LINE 2 * AWARDEE ADDRESS LINE 3 * 7227 LEE DEFOREST DR AWARDEE ADDRESS LINE 4 * AWARDEE CITY COLUMBIA AWARDEE STATE MD AWARDEE ZIP CODE 21046 ADDITIONAL INFORMATION AGENCY'S URL URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS EMAIL DESCRIPTION * = Required Field Contract Opportunity Justification and Approval Notice Page of 3 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: 36C258-20-AP-0955 Contracting Activity: Department of Veterans Affairs, VISN 22, Southern Arizona VA Health Care System (SAVAHCS), by the Network Contracting Office (NCO) 22 Gilbert; 2237: 678-21-1-111-0003 Nature and/or Description of the Action Being Processed: In support of Perfusion service requirements, SAVAHCS requires an urgent/compelling requirement for Perfusion services due to inability to award a five year contract in time. The current contract expires on October 31, 2020. The solicitation was publized two times however; did not receive acceptable competitive quotes. A short term contract is needed to provide time to award a long term contract. Description of Supplies/Services Required to Meet the Agency s Needs: The fixed price contract is to provide SAVAHCS perfusion services. Cardio Perfusion services are vital to the surgery department s mission. It is critical that these services do not lapse. On average there is a need for these services three times in a 24-hour period. They are requesting a 12 month contract for services. The estimated dollar amount for this order is $288,119.16 for the total 12-month period. Statutory Authority Permitting Other than Full and Open Competition: ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1; (X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3; ( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5; ( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6; ( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Failure to execute this action could result in serious jeopardy to SAVAHCS major mission of Veterans healthcare and safety and therefore, the SAVAHCS would be seriously injured unless VA ensures continuation of services in accordance with this justification. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The requirement cannot be solicited because urgent and compelling nature. The current contract expires on October 31, 2020 which is an extension using FAR 52.217-8 Option to Extend Services. Awarding to the incumbent will be in the best interest of the government. The solicitation was publized two times however; did not receive acceptable competitive quotes. A short term contract is needed to provide time to award a long term contract. An award notice for each contract action awarded utilizing this authority will be publicized within 10 days after award. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The CO has determined the price fair and reasonable based on historical pricing received from the incumbent contractor. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was completed and determined there were three SDVOSB s that could provide services. Upon receipt of the quotes, the quotes were determined unacceptable and could not be awarded. It is critical that services continue without any lapse in services. Any Other Facts Supporting the Use of Other than Full and Open Competition: This requirement was not competed due to urgent and compelling matters. Due to the two month credentialing timeframe of employees, a new solicitation and award can not be completed prior to the expiration of the existing contract. Therefore, an award will be made to the incumbent, short term, until a long term award can be completed. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Posterity Group Caduceus Rapid Temps A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Contract Specialist will work the long term contract while the short term contract is in place. Valuable market research will be conducted to determine qualified contractors that can fulfill this requirement. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. 09/01/2020 Kerlie Talice Date Administrative Officer SAVAHCS Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Nonya Montano Health Care Resources Branch Chief NCO22G One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. Daniel Thiel Division Chief I NCO22G