Inactive

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be hand... This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Please advise if you carry this product or a suitable or equal . Also include company socio-economic status and size. If you have any questions or concerns in reference to the Parts Listing please provide as well. EMAIL INFORMATION TO: william.cornick@va.gov. Award of a firm fixed price contract is contemplated by October 2020. This notice is published to conduct market research to determine if there is a sufficient number of certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB), capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance (3) intentions of subcontracting program to include set-asides if any; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; (5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor; (6) a statement to inform the government if you are a manufacturer or distributor; (7) any information regarding FSS Schedule availability; (8) SAM Registration (9) any other pertinent company documentation. The response date to this Sources Sought notice is July 3, 2020 at 4:30 pm AZ time. This market research is for informational and planning purposes only to determine if a socio-economic set-aside, or full & open competition, or a sole-source procurement is appropriate. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable via william.cornick@va.gov, and are highly preferred. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. This procurement is for Preventative and Repair Maintenance on integrated accounting software. Vendor shall be an authorized equipment repair and maintenance provider such that OEM warranty integrity and services are provided and maintained. All warranty and service associated with any equipment shall be in accordance with the OEM terms and conditions. Purpose The Phoenix VA Health Care System (PVAHCS) requires an integrated accounting software of nursing workload, staffing requirements, and scheduling needs. Background: This request seeks to provide a contiguous labor management solution to automate scheduling and staffing processes; provide decision support for staff assignments based on the objective and variable data to the best estimates and improve patient care by matching nursing competency to required needs. The system will accommodate today's increasing staffing challenges by using 21't century technology. Staff scheduling not only involves staff planning, but also scores of managerial tasks including adherence to directives limiting hours of work in a given time period. The generation of various reports to support management in their planning of staff scheduling. This system will allow Phoenix VA to accurately account for time and pay in accordance to defined payment schedules. Nurse functioning as managers must have the flexibility to determine the appropriate nursing staff to meet patient care needs while considering a constellation of important variables, including the following: Scheduled leave, unscheduled leave, education, experience, orientation, temporary staff on the unit, acuity of Patients, acuity on a particular shift, physical layout of the unit, availability of hospital resources, technology on the unit, and unit volatility (such as the number of admissions, discharges and Transfers). Objectives There is a need for an acuity/patient classification system to match the changing care needs of the patients to the appropriate staffing level based on the patient condition and the amount of nursing required to manage the care of each patient. Hospital based staffing requires a 24-hour coverage a day, 7 days a week. Nursing staff work a variety of shifts that require an hourly rate increase, and contract/agency and travel nurses all have different compensation requirements. Therefore, a Staff Scheduling system needs to accurately correlate and calculate time and cost by work unit, nurse's type and pay variables. Nurse executives need data to plan for current and future staff needs and costs; this system gives them the tools to help manage their workforce. Multiple standardized reports are needed as well as the ability to create ad hoc reports. Scope An integrated system and automated data extraction tools are necessary to effectively assign staffing resources and monitor standards of care. This system will pull from systems that already have the data stored to avoid duplicate effort and feed the other data systems. The primary users of the system will be staffing scheduling, so managers can coordinate schedules, capture data, produce reports, and coordinate work assignments to meet patient care needs. Requirements Appropriate response to the fluctuations in patient census and acuities by using embedded decision support tools. Adequate staffing levels based on patient acuity and other care related variables. Collection of nationally comparable hours per patient day (HPPD) data. Collection of data to prepare staffing reports, develop strategic plans and improve hiring practices. Compliance with public law and other regulatory mandates for staffing regulations and monitors. Ability to consolidate multiple administrative needs in one package (licensure, certifications, emergency notifications, etc.) Generation of predefined and adhoc reports. Self-scheduling ability (major nursing satisfier). Accurate accounting of contract/agency nursing utilization. Success factors: production of accurate HPPD data, increase in efficiencies in managing staffing scheduling issues by 50%. Deliverables or Deliver Schedule Specifications 1. Utilizes an HL7 interface with VISTA that brings in real-time Admit, Discharge, and Transfer information Required functional capabilities: 1. Demographic Tracking tools: maintains employee contact/ emergency contact information. Maintains employee-preferred method of communication. 2. Staffing Scheduling Tools Maintain prospective schedules. Audit Trails for changes to the system Schedules can be created in advance Allow staff to make themselves available for overtime Ability to generate auto-fill schedules to pre-determine levels. Ability to allow self scheduling (With ability to allow staff with seniority first choice) 3. Proficiency System: Ability to staff and maintain repositories of anecdotal notes for proficiency input, specialty certification tracking, licensure tracking, education (all degrees earned° tracking skill-based competencies tracking, ACLS/131.5 tracking, continuing education tracking. Mandatory tracking, mandatory health information. Tools for staff to self- report professional portfolio). 4. Rule engines to facilitate scheduling: Apply regulations hour limits, time off requirements, staffing ratios, etc.) as they apply to individuals being scheduled to work: Apply union requirements stored in the system to create staffing schedules Use staff preferences to create staffing schedules. Match competencies to staffing needs. Match nursing staff with patient needs. across the system while maintaining balanced patient workloads Apply unit preference to competencies, e.g. ICU nurses are ACLS certified. Apply permanent schedules requests to when generating schedules. Apply rotating shifts rules when generating schedules. Capabilities to accommodate scheduling changes based on patient census scheduling Apply patient acuities to staffing needs Track hours per patient day Generate alternate work schedules Capability to allow or restrict swapping unit assignments based on competencies Capabilities to restrict overtime assignment based on regulations I. Predict staffing needs based on previous trends (e.g. high surgery days) Provide functionality to maintain disaster preparedness (notifications and callbacks). 5. Communication Tools: Creates a personalized web-based dashboard for all stakeholders Based for employee access Web-based for managers access for staff bidding Staff bidding on open positions (Staff to staff communication, e.g. to swap shifts) Exchange shifts between co-workers Alert applicants for checking status Produce reports for long-term strategy for hiring staff. 6. Training/Implementation Vendor to provide on-site training at each facility to superusers on general functionality, staff scheduling for end-users, and management reports for resource analysis. On-site implementation of the system is required as follows: Project Definition Establishing Project Goals Assigning Project Roles & Workgroups Define Interfaces Workload Define and Document Existing Workflow Processes Label configuration of job codes and units and leave schedules Present Projections for Workflow Process System Configuration System Administrator Training Security Configuration Workload and Unit Budget Validate Interface Data User Training Pilot Unit Training User Training System-Wide Project Role Out Employee Access Position Tracking Courses and Consultation Staffing Methodology Class Executive Analytics Class Reports Workshop Data Mining & Scorecards Set Up Alerts Period of Performance: Base Year: 10/1/2020- 9/30/2021 Option Year 1: 10/1/2021- 9/30/2022 Option Year 2: 10/1/2022- 9/30/2023 Option Year 3: 10/1/2023- 9/30/2024 Option Year 4: 10/1/2024- 9/30/2025