Inactive Total Small Business Set-Aside (FAR 19.5)

Attachment 2: Combined Synopsis/Solicitation for Commercial Items VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 5 Original Date: 10/12/17 COMBINED SYNO... Attachment 2: Combined Synopsis/Solicitation for Commercial Items VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 5 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25820Q0011 Posted Date: 11-20-2019 Original Response Date: 12-6-2019 Current Response Date: 12-6-2019 Product or Service Code: 5999 Set Aside (SDVOSB/VOSB): 100% Set Aside for Small Business NAICS Code: 333914 Contracting Office Address Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-06 as of 10-10-2019. The associated North American Industrial Classification System (NAICS) code for this procurement is 333914 with a small business size standard of 750 Employees. The New Mexico VAMC in Albuquerque New Mexico is seeking to purchase six (6) Veeder Root TLS-450 to TLS-450PLUS Migration Kits to be supplied and installed at several locations within the facility. All interested companies shall provide quotations for the following: Supplies Line Item Description Quantity U/I Unit Price Total Price 1 TLS-450 to TLS-450PLUS Migration Kits 6 EA 2 Above ground Storage Tank (AST), Veeder-root TLS-450PLUS 1 EA 3 Labor/Installation 1 JB 4 Tax on Labor 1 JB Delivery/Installation shall be provided 30 days ARO. The contractor shall deliver line item(s) to place of performance. Place of Performance Address: 1501 San Pedro SE Albuquerque NM Postal Code: 87108 Country: UNITED STATES Award shall be made to Quoter whose quotation offers the best value to the government. Quotes will be evaluated based on lowest price to the responsive and responsible offeror whose quote represents the lowest total price for all quantities, based on criteria in Technical requirements section of the Statement of Work. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items Jan 2017 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Nov 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items Jan 2017 VAAR 852.219-10 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2018 The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.203-6, 52.204-10, 52.209-6, 52.222-19, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-552.232-33 All quotations shall be sent to the email address provided on cover sheet, Mercedes.cook@va.gov. This is an open-market combined synopsis/solicitation for purchase six (6) Veeder Root TLS-450 to TLS-450PLUS Migration Kits to be supplied and installed at several locations within the facility. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 12-6-2019 at 1500 AZT. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Mercedes.cook@va.gov and tina.kennedy@va.gov by COB on 12-2-2019. Points of Contact Mercedes Cook Mercedes.cook@va.gov Tina Kennedy Tina.kennedy@va.gov STATEMENT OF WORK (SOW) Upgrade/Install Veeder-Root Automatic Tank Gauging Systems Contract Title: Upgrade/Install Veeder-Root Automatic Tank Gauging Systems Background and Scope of Work: Upgrade VEEDER-ROOT Console components and software six (6) Underground Storage Tank Automatic Tank Gauging Systems (ATGS s) and supply/install at one (1) Above Ground Storage Tank at NMVAHCS, Albuquerque, NM. There is an immediate need to provide regulatory fuel/oil system monitoring upgrades to NMVAHCS Albuquerque site Underground Storage Tank (UST) and Above Ground Storage Tank (AST) units. REGULATORY REQUIRMENTS: Various regulations guide the need for a monitoring system to be in place for UST s. The Environmental Protection Agency-EPA outlines several areas in the code; 40 CFR 112.7 (2) (I) states Establish and document the facility procedures for inspections or a monitoring program to detect equipment failure and/or a discharge. Also; 40 CFR 112.8 (8) (iv) also states A fast response system for determining the liquid level of each bulk storage container such as digital computers, tele pulse, or direct vision gauges. If you use this alternative, a person must be present to monitor gauges and the overall filling of bulk storage containers. Additionally, the New Mexico Environment Department-NMED has requirements regarding monitoring of UST s. In the code NMAD 20.5.108.800 A. (4) states GENERAL RELEASE DETECTION REQUIREMENTS FOR UST SYSTEMS: has electronic and mechanical components that are tested to ensure proper operation STATUS OF UST MONITORING SYSTEM: Currently, the 6 Veeder-Root remote monitoring consoles that are outdated. All units are physically contained within the above buildings in secured/locked areas. These systems are in-place using Veeder-Root Consoles and support hardware that is proprietary to Veeder-Root. Plus, the wiring and IT configuration is integral to Veeder-Root. Additionally, a central computer terminal is defunct, was tied into building #43 and it would communicate with all the other distant locations: buildings #11/T74, #10, #3, #1, and #42. It should be noted that these remote ATGS s fall out-of-calibration at times thus compounding the need for an upgrade. Veeder-Root migration to TLS-450PLUS units is required as these are the currently supported system; cores will need to be returned to achieve cost reduction. STATUS OF AST MONITORING SYSTEM: Currently one (1) 5,000 gal AST has no interstitial space monitoring and NMED will require this. Quotes are being requested to add scope to supply/install a single TLS-450PLUS unit (no existing system to migrate and thus no core), complete with all hardware, software, tie-in to reporting systems, labor, troubleshooting, and certification of proper operation. The successful quoter must be certified for Veeder-Root systems and will supply and install all the above systems at the NMVAHCS Albuquerque, NM facilities noted and verify proper operation. Equipment and Parts to be supplied: Building #11/T74 Veeder-Root TLS-450 migration to TLS-450PLUS Building #10 Veeder-Root TLS-450 migration to TLS-450PLUS Building #3 Veeder-Root TLS-450 migration to TLS-450PLUS Building #1 Veeder-Root TLS-450 migration to TLS-450PLUS Building #43 Veeder-Root TLS-450 migration to TLS-450PLUS Building #42 Veeder-Root TLS-450 migration to TLS-450PLUS Above ground Storage Tank (AST), supply/install Veeder-root TLS-450PLUS, 1ea Specific Tasks: All ATG s located in the above buildings #11/T74, #10, #3, #1, #43, and #43 will need upgrading of the software and modifications to the physical consoles. Plus, a web-based version of Veeder-Root ATGS for TLS 450Plus will be available once the software is upgraded to the consoles. This web-based database will be accessible to on any computer that has internet access; using a password protection login. Work Scope: Veeder-Root certified vendor supply TLS-450 to TLS450PLUS migration kits, hardware and software upgrades, 6-EA Veeder-Root certified technician labor to remove TLS-450 and install, troubleshoot, verify operation of TLS-450PLUS migration kits, 1-Job Supply/Install TLS-450PLUS hardware and software at selected Above Ground storage Tanks (AST s) to meet NM State Environment Department monitoring requirements, including certified technician labor, EA Warranty: 1-year parts, labor, and service Other Pertinent Information or Special Considerations: All work will be completed in accordance with guidelines outlined in the National Fire Protection Association code (latest edition) and those set forth by the EPA and NMED as noted above. The successful quoter is to be certified as Veeder-Root hardware/software supplier and installer and capable of any installation tasks.