Inactive Total Small Business Set-Aside (FAR 19.5)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25819Q0304 Posted Date: 08/16/2019 Solicitation close date... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25819Q0304 Posted Date: 08/16/2019 Solicitation close date: 09/03/2019 12:30 PST Product or Service Code: 6515 Set Aside (SDVOSB/VOSB): Small Business Set Aside NAICS Code: 339112 Contracting Office Address Department of Veteran Affairs NCO 22-Gilbert 4135 S Power RD #103 Mesa, AZ 85212 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a for quotations (RFQ), The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-3. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000 employees. The Department of Veteran Affairs, Southern Arizona Health Care System is seeking an Indefinite Delivery, Indefinite Quantity brand name or equal to contract for the Intelliguide CO2 laser systems for the Southern Arizona VA Health Care System (SAVAHCS). This is a Brand Name or equal to solicitation for the Lumenis CO2 laser family, evaluation will be made on price and meeting all requested salient characteristics for all equal to specifications. All interested companies shall provide quotes the following pieces of equipment: Supplies Line Item Description Quantity 1 AcuPulse Duo CO2 Laser System (BRAND NAME OR EQUAL) (Base Year) EA 2 Intelliguide CO2 laser System (BRAND NAME OR EQUAL) (Base year) EA 3 UltraPulse DUO Laser System (BRAND NAME OR EQUAL) (Base Year) EA 4 Rep services on site for every procedure (BRAND NAME OR EQUAL) (Base Year) EA 5 AcuPulse Duo CO2 Laser System (BRAND NAME OR EQUAL) Option Year 1 (POP 10/01/2019-(9/30/2020) EA 6 Intelliguide CO2 laser System (BRAND NAME OR EQUAL) Option Year 1 (POP 10/01/2019-(9/30/2020) EA 7 UltraPulse DUO Laser System (BRAND NAME OR EQUAL) Option Year 1 (POP 10/01/2019-(9/30/2020) EA 8 Rep services on site for every procedure Option Year 1 (POP 10/01/2019-(9/30/2020) EA 9 AcuPulse Duo CO2 Laser System (BRAND NAME OF EQUAL) (Option Year 2 (POP 10/01/2020-09/30/2021)) EA 10 Intelliguide CO2 laser System (BRAND NAME OR EQUAL) Option Year 2 (POP 10/01/2020-09/30/2021) EA 11 UltraPulse DUO Laser System (BRAND NAME OR EQUAL) Option Year 2 (POP 10/01/2020-09/30/2021 EA 12 Rep services on site for every procedure Option Year 2 (POP 10/01/2020-09/30/2021 EA 13 AcuPulse Duo CO2 Laser System (BRAND NAME OR EQUAL) Option Year 3 (POP 10/01/2021-09/30/2022) EA 14 Intelliguide CO2 Laser System (BRAND NAME OR EQUAL) Option Year 3 (POP 10/01/2021-09/30/2022) EA 15 Intelliguide CO2 laser System (BRAND NAME OR EQUAL) Option Year 3 (POP 10/01/2021-09/30/2022) EA 16 Rep services on site for every procedure Option Year 3 (POP 10/01/2021-09/30/2022) EA 17 AcuPulse Duo CO2 Laser System (BRAND NAME OR EQUAL) Option Year 4 (POP 10/01/2022-09/30/2023 EA 18 Intelliguide CO2 Laser System (BRAND NAME OR EQUAL) Option Year 4 (POP 10/01/2022-09/30/2023 EA 19 UltraPulse DUO Laser System (BRAND NAME OR EQUAL) Option Year 4 (POP 10/01/2022-09/30/2023 EA 20 Rep services on site for every procedure Option Year 4 (POP 10/01/2022-09/30/2023 EA CO2 Laser Services Southern Arizona VA Health Care System (SAVAHCS) has a need for a contractor to provide CO2 laser services. The contractor will provide the equipment listed as needed on a per case basis, dependent upon the anatomy of each patient. The of products are designed to provide very controlled tissue interaction and allow surgeons to address a broad range of clinical challenges during the procedure. The contractor will be responsible for providing any necessary instrumentation/laser fibers to accompany each laser system and must provide service support to support SAVACHS surgeons and staff members. There must be a representative on site for services on site for every procedure in order to service all 3 pieces of equipment with the following salient characteristics for each, as needed with as little as 24 hours notice. The contractor must be able to provide various lasers that will accommodate surgical specialty procedures. The type of laser will be dependent upon the patient s anatomy. These procedures include, but are not limited to the following: Vocal Cord Cervical Skin Lung Vaginal Vulvar Penile Palliative Surgery To remove tumors Help prevent blood loss by sealing small blood vessels Treat skin conditions Laser Salient Characteristics AcuPulse Duo CO2 Laser System (Brand name or equal) CO2 RF Excited Air Be able to provide seamless transition between two modes: CO2 laser free beam Fiber delivery Support three power and time exposure modes: Continuous Wave: Steady beam of energy allowing for optimal coagulation possibilities Pulser: provides variable pulse length yields the desired power Superpulse: Continuous, short duration, high peak power pulses. Reduces char intraoperatively. Must supply advanced, electronically controlled air management system. Laser device must include: Touch control screen-high resolution Footswitch LED illuminated indication active port Aiming beam Laser indicator lights Standby Ready Laser indicator Audible Tones Intelliguide CO2 RF Excited, air cooled with quiet fans (Brand name of equal to) Provide seamless transition between two modes: CO2 laser free beam Fiber delivery Three power and time exposure modes: Continuous Wave: Steady beam of energy allowing for optimal coagulation possibilities Pulser: provides variable pulse length yields the desired power Superpulse: Continuous, short duration, high peak power pulses. Reduces char intraoperatively. Supply advanced, electronically controlled air management system. Laser device must include: Touch control screen-high resolution Footswitch LED illuminated indication active port Aiming beam Laser indicator lights Standby Ready Laser indicator Audible Tones 3) UltraPulse DUO CO2 laser, sealed-off, RF excited (brand name or equal to) Must be able to provide CO2 laser via articulated arm with laser fiber. Must support Delivery Mode Free Beam and Fiber Must support Power Mode Continuous Wave (CW) UltraPulse (UP) Must support time exposure modes: Repeat: Single: Continuous: Internal (low flow) or external (high flow) with bacterial filter air flow. Laser device must include: Touch control screen-high resolution Aiming beam Laser indicator lights Standby Ready Laser indicator Audible Tones Rep Services on Site (With 24 hours notice) The company must provide the following materials (with as little as 24 hours notice) Laser (as applicable to the surgical procedure) Fibers that correspond with the laser Surgical Handpieces / Surgical instrumentation Must provide SPS with sterilization parameters ahead of time. Laser safety glasses and Laser Signs On site Laser technician to support (surgical procedure) coverage Place of Performance Address: Department of Veteran Affairs Southern Arizona VA Health Care System 3601 South 6th Avenue Tucson, AZ Postal Code: 85723 Country: UNITED STATES Award shall be made to the quoter whose quote offers the best value to the government by price government will evaluate information based on the following evaluation criteria: price and all salient characteristics. Ordering Officer language Ordering officers (OOs) will be authorized to place orders against this contract. The Contracting Officer (CO) will furnish the Contractor with the names of individuals authorized as OOs, by separate memorandum upon issuance of the contract. When OOs are added after award, the CO will furnish the Contractor with the names of individuals authorized as OOs, by memorandum upon OO appointment. OOs are responsible for issuing and administering orders placed under this contract. OOs have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the CO responsible for this contract. The Contractor shall accept orders against this contract only from the CO and/or authorized OOs. Fulfilling orders from persons other than the CO or OO may result in loss or delay in payment for supplies/services provided under such orders. Please See attachment A 36C25819Q0237 Clauses and Provisions for all applicable Clauses and Provisions The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items [October 2018] FAR 52.212-3, Offerors Representations and Certifications Commercial Items [ October 2018] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items [Oct 2018] FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [May 2019] Please See Attachment A 36C25819Q0237 Clauses and Provisions for all applicable Clauses and Provisions All quoters shall submit the following: Brochures and technical literature. All quotes shall be sent to Nick Price at Nicholas.Price@va.gov Subject: 36C25819Q0304 no later than September 3. 2019 at 12:30 Pacific standard time This is an open-market combined synopsis/solicitation for products as defined herein.  The government intends to award a contract as a result from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes, must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Prospective Offerors are notified that verification of VA Form 10091 and the W-9 sent directly to the paying office in Austin, TX. must be submitted with the offer unless the offeror has previously submitted these forms to VA Austin and provides certification of previous work. The FMS Vendor File Update form needs to be submitted in all cases to the Contracting Officer as part of the offer or proposal. Prior information sent to the VA Payment Center in Austin does not preclude submittal of the FMS Vendor File Update form. Failure to include this information could preclude the offeror from consideration for award or considerably delay award. Please See Attachment B Vendor FMS paperwork for applicable documents. Quoter, shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 08/18/2019 4:30 PST at to Nick Price Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). No hand delivered quotes or mailed in quotes will be accepted. Only emailed quotes to the email addresses listed will be accepted]. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Nick Price at Nicholas.Price@va.gov Point of Contact Nick Price Nicholas.Price@va.gov 480-466-7921