Inactive

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended str... This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Health Care System, Big Spring, Amarillo, Waco, El Paso, Garland, Harlingen, and San Antonio Radiology in Texas intends to award a brand name contract award for the purchase of Medicom Imagex Service Contract. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 541511 with a size standard of $34Million. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA Big Spring Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0002 1.00 YR Big Spring Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0003 1.00 EA Amarillo Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0004 1.00 YR Amarillo Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0005 1.00 EA Central Tex Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0006 1.00 YR Central Tex Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0007 1.00 EA El Paso Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0008 1.00 YR El Paso Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0009 1.00 EA North Tex Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0010 1.00 YR North Tex Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0011 1.00 EA Valley Coastal Bnd Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0012 1.00 YR Valley Coastal Bnd Support Maintenance/Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0013 1.00 EA San Antonio Imagex Assistant Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 0014 1.00 YR San Antonio Support Maintenance and Svs Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 Performance Work Statement Radiographic Image Sharing Introduction: This requirement is for a system which enables electronic, bi-directional exchange of radiology imaging exams and reports with commercial healthcare facilities providing services to VA patients. Background: The Mission Act has made it possible for Veterans to seek diagnostic imaging services outside of the VA. As a result, diagnostic results, which are in the form of DICOM images and textual reports, need to be couriered back to the VA for further patient care. As it exists currently, CD-ROMs and DVD-ROMs are hand-carried or mailed to and from the VA at the completion of a diagnostic test; this causes bottlenecks and delays in the continuity of Veteran care. There has also been a delay in archiving the images, delivered to the ordering provider by the patient who diligently obtains the requested images from the outside provider on a CD-ROM. The VA relies on CDs to share imaging examinations with community care providers, but examinations are often repeated when CDs are not requested, get misplaced, or are not readable due to software incompatibility. But more importantly, the Veteran can be harmed when previous examinations are not available: delayed diagnosis of cancer, aggressive and needless workups, and increased radiation exposure. Medicom s Imagex deploys a proprietary peer-to-peer network that would give the United States Department of Veterans Affairs Hospitals the ability to electronically exchange data with the community. In so doing, Medicom s Imagex would minimize delays in the delivery of care and reduce the operational costs associated with seeing a Veteran imaged outside of VA under the Mission Act. By using the unique peer-to-peer secure network technology provided by Medicom, the West Texas Veterans Health Care System (WTVHCS) would be able to, in effect, retrieve the requested images from our community providers electronically, saving the time and cost of using courier services to transport the CD-ROMs to the Radiology File Room. Scope/Required Service/Performance Statement: The required services must integrate with VistA Imaging Importer, McKesson Picture Archiving and Communication System (PACS), VistA Imaging, Computerized Patient Record System ( CPRS ), Laurel Bridges Compass DICOM router or any other DICOM router provisioned by the VA, and Cerner which will be implemented in the future. The Radiology department currently uses software to import images from CD-ROMs received by the VA. The current importing process, which uses VistA Importers allows the user to select either a CD-ROM or directory on the workstation containing DICOM images and import them to VistA Imaging and McKesson Picture Archiving and Communication System (PACS). The acquired network services must ensure the VA can continue to save these images to McKesson Picture Archiving and Communication System (PACS) and to VistA Imaging. The acquired services must authenticate and validate bi-directional, electronic exchange of DICOM images, Radiology reports, and Radiology orders using a FIPS 140-2 validated cryptographic methodology. The service must allow the Radiology department to search the commercial imaging providers located within the sites service area, locate prior medical images and reports, and retrieve them to the VA where they can be inducted to VA systems using a quality assurance step. In addition, the system must automatically match patient IDs to update the patient s MRN # with the VA s MRN #, when possible. Further, the system must generate a non-VA order through VistA Imaging in CPRS and update the inbound studies with the VA accession number for reconciliation in McKesson Picture Archiving and Communication System (PACS). In some cases, these studies may be stored through Compass DICOM Router. The acquired services will directly increase the workflow for importing Radiology exams into VistA Imaging and McKesson Picture Archiving and Communication System (PACS) the process will occur as follows: Receiving Information at the VA A one-time setup is initiated, and a trust with various permission sets is formed with outside facilities through the system. The system can have an unlimited number of trusted connections to the private sector through this single acquisition and through a single MoU/ISA with the service provider. A query or request will be initiated by the VA through the acquired system: This query can be end-user initiated or initiated automatically by the acquired system based on an upcoming appointment, a care in the community consult, an upcoming Radiology procedure, or an admittance to the hospital. The query is broadcasted to the entire community of providers participating in the health information network. The prior medical images and reports are located at outside facilities. The images and reports are retrieved from the outside facility using DICOM, FHIR, proprietary APIs, HL7, and other methods which are available in a web-portal. The images and reports are sent through a one-time-use conduit negotiated through the internet and terminating through a Site-to-Site VPN with the TIC. The images are downloaded to the local system at the VISN. The local system attempts to match the correct patient demographics, update the patient ID, generate an order, and import the studies and reports with the VA MRN and a VA Accession number. In cases where this automated reconciliation process fails, the system provides a mechanism for modifying this information before importing it. Sending information to the private sector: A one-time setup is initiated, and a trust with various permission sets is formed with outside facilities through the acquired system. The system can have an unlimited number of trusted connections to the private sector through this single acquisition and through a single MoU/ISA with the service provider. The private sector facility can place a request through a portal. The file room at the West Texas Veterans Health Care System (WTVHCS) will be notified of the request. The VA employee can initiate a query of the VA systems to identify whether any studies exist which meet the specifications of the request. If no studies exist, the request can be rejected. Once the internal query is complete, the staff can select studies and reports which meet the specifications and initiate sharing with the outside facility. The system will package and send the images and reports through the direct conduit through the internet to the outside provider by way of the Site-to-Site VPN. The commercial provider will receive the images and the acquired system can automatically import the images to private sector facility s PACS and EMR. In all the above cases, there is no cost to the private sector or commercial facilities and there is no limit on workflow. Furthermore, information can be exchanged bi-directionally with no limitation on volume. In summary, the acquired system facilitates the exchange of medical images and reports through encrypted, peer-to-peer conduits between providers on a federated health information network by way of the FIPS 140-2 validated Site-to-Site connection. Require a system provides enhanced automation which: Utilizes an upcoming appointment, procedure, or community consult to automatically pre-fetch relevant images and reports from commercial or private sector imaging providers relevant to the upcoming care event. Conducts patient matching to automatically match inbound data to an existing patient and generate an order to obtain a VA accession number. Handles electronic requests that allow community care providers to request information electronically instead of sending a fax to the VA. Gives the VA the ability to request and conduct a broadcast query of the private sector providers to locate prior images and reports conducted through a care in the community program. Facilitates order generation and retrieval of results from community care providers, opposed to calling community care providers to track down patient results and wait on a fax. Supports advanced integrations with DICOM, FHIR, API, and HL7 standards. The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. Contractor will provide each site with an implementation schedule and date for the installation that includes: Date of Installation/implementation User Training SCHEDULE Place Of Performance: West Texas VA Health Care System (519) 300 West Veterans, Bldg # 300, Big Spring, TX 79720 Amarillo VA Health Care System (504) 6010 Amarillo Boulevard, West Amarillo, TX 79106-1991 Central Texas Veterans Health Care System (674) 4800 Memorial Drive Waco, TX 76711-1329 El Paso VA Health Care System (756) 5001 North Piedras Street El Paso, TX 79930-4210 VA North Texas Health Care System (549) 2300 Marie Curie Boulevard Garland, TX 75042-5706 VA Texas Valley Coastal Bend Health Care System (740) 2601 Veterans Drive Harlingen, TX 78550-8942 South Texas Veterans Health Care System (671) (Medicom Installed -maintenance and support only) 7400 Merton Minter Boulevard San Antonio, TX 78229-4404 Period of Performance Base Period: 15 May 2025 14 May 2026 Option Year 1: 15 May 2026 14 May 2027 Option Year 2: 15 May 2027 14 May 2028 Option Year 3: 15 May 2028 14 May 2029 Option Year 4: 15 May 2029 14 May 2030 Clinic Operating hours: 8:00 am to 4:30 pm excluding federal holidays unless requested and approved by the POC or COR. Federal holidays include: New Years' Day Martin Luther King Jr. Day Presidents' Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Parking: It is the responsibility of the Contractor s personnel to park only in designated parking areas. The sites shall not waive or make reimbursement for parking violations of the Contractor s personnel under any circumstances. Government Furnished Property: The government will not be providing any equipment for the installation or operation of this service. Specific requirements about providing government furnished property can be found in FAR 45, government property, and related agency policy. Security Requirements: Contractor employees needing access to specific sites will need to comply with each of the facilities VA Police Service requirements for obtaining I.D. badges prior to conducting business, installation, or training functions. Contractors are required to abide by all facility requirements in regards to screening and masking requirements. All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. The Contractor is to coordinate with the COR to obtain the I.D. badge from the Police Service. The Contractor is to provide a list of personnel who shall be performing the service. Information Security and Privacy: Vendor will not have access to information deemed to be VA sensitive information . The certification and accreditation (C&A) does not apply. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. Records Manager: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation. Federal Records related to this policy, regardless of medium, shall be created, maintained, and dispositioned in accordance with the VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS) or other NARA-approved records schedule, if applicable. Federal Records shall be stored per the National Archives & Records Administration (NARA) Facility Standards for Records Storage, as described in 36 Code of Federal Regulations (CFR) 1234. References: VHA Directive 6300, Records Management VHA Directive 6300.01, Records Management Continuous Readiness Review and Remediation VHA Records Control Schedule (RCS) 10-1 NARA Facility Standards for Records Storage, 36 CFR 1234