Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to execute a Sole Source ... The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to execute a Sole Source Award under FAR Part 13 Simplified Acquisition Procedures, specifically FAR 13.106-1(b) The intended Contractor is IS Healthcare LLC., a Service-Disabled Veteran Owned Small business, headquartered at 5257 27th St. STE 101, Fargo, ND 58104. The Imaging Service at the Central Texas Veterans Health Care System (CTVHS), Austin Outpatient Clinic (AOPC), 7901 Metropolis Drive, Austin, Texas 78744 is in need of the uninterrupted provision of Mobile CT Services only to include all the necessary equipment, transportation, materials, supplies and training to perform the services as specified herein. The Contractor shall provide a mobile CT Coach for CTVHCS, Austin, TX, in accordance with the SOW. We require this continuity for a period of six (6) months, with the possibility to extend for an additional six (6) months. This extension is necessary to ensure the seamless transition to a new agreement signed on 12/21/2023, during which the (NCO) 17 contracting offices will bring the new equipment and service procedures into full operation. Maintaining the current contract and retaining the Mobile CT is of utmost importance to ensure the well-being of our patients while we work towards the complete functionality of the new instrumentation. (See Attachment A - Statement of Work (SOW)). IS Healthcare LLC. is the only contractor that is capable to provide these services, due to the highly specialized services required under this contract, discontinued use would result in substantial duplication of cost to the government that is not expected to be recovered through competition and will result in unacceptable delays in fulfilling the agency s requirements. This procurement is being conducted using commercial items procedures pursuant to FAR Part 13, specifically FAR 13.106-1(b) allowing the Contracting Officer (CO) to solicit from one source in the interest of urgency. The North American Industry Classification System (NAICS) for this requirement is, 621512 Diagnostic Imaging Centers. Product/Service Code for this requirement is Q522 Medical - Radiology. The Small Business Administration (SBA) size standard for this sector is $19 Million. This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government. All inquiries and concerns must be addressed in writing via e-mail to Oneka Robertson at Oneka.Robertson@va.gov with the following information referenced in the subject line, 36C25724Q0479 CTX Emergency Mobile CT Austin 6 Month. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit capability statement which shall be considered by the agency no later than 12:00 PM, Central Time on March 27, 2024 to Oneka Robertson at Oneka.Robertson@va.gov. The interested parties bear full responsibility to ensure complete transmission and timely receipt. Attachment A - Statement of Work (SOW) SCHEDULE OF SUPPLIES/SERVICES SCOPE OF CONTRACT The intent of this Request for Proposal is to enter into a contract to provide Mobile CT Services only to include all the necessary equipment, transportation, materials, supplies and training to perform the services as specified herein. Services shall be performed at the Central Texas Veterans Health Care System (CTVHS), Austin Outpatient Clinic (AOPC), 7901 Metropolis Drive, Austin, Texas 78744. The contract effective period shall be for a 6-month period with the possibility to extend for up to six (6) months, March 28, 2024 through September 24, 2024. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 1. GENERAL REQUIREMENTS: The Contractor shall provide a mobile CT Coach for CTVHCS, Austin, TX, in accordance with the SOW. a. Schedule: Services shall be required five (5) days per week. b. Hours of Service: Contractor's mobile unit shall be on site to perform exams eight (8) hours per day, Monday - Friday, between the hours of 7:30 am and 4:30 pm. The first CT will begin at 7:30 am with the last patient being seen such that the exam is completed no later than 4:30pm (thirrteen (13) patients per day at a minimum). c. Pro-rated Monthly Rental Fee: The Contractor shall prorate the monthly rental fee when CT coach is not functioning in accordance with prescribed guidelines. The monthly fee shall be prorated based on the number of hours the coach is out of service during regularly scheduled clinic hours M-F, 7:30am 4:30pm. The Contractor shall include the hourly rate in the space provided below: _____________________ 2. CONTRACTOR RESPONSIBILITIES: a. Contractor shall be solely responsible for all issues related to the mechanical operation of the mobile system. b. Contractor shall provide a mobile CT unit (5 years old or newer) (including scanner, acquisition and processing station, and physician viewing stations) for use at CTVHCS. Specific equipment requirements include: (1) Operating system must be Windows 10 or newer (Linux preferred) (2) The scanner table weight limit must be equal to or exceed 450 lbs. (3) A power injector for intravenous contrast administration must be included (4) The scanner must be able to scan the cervical, thoracic, and lumbar spines continuously without requiring patient movement (5) The system must be capable of providing dose reports (DICOM) (6) All positioning sponges and appliances that are necessary to achieve optimal imaging without patient discomfort (Wedges, Head holder, Safety straps) shall be provided (7) Changing area within coach (8) Handwashing station within coach (9) Elevated exterior platform and stairs as well as patient lift capable of supporting patient stretcher, wheelchair and clinic personnel. c. Contractor shall be responsible for the transportation of the Mobile CT coach to and from CTVHCS. Cost of transportation shall be included in the monthly rate. The Austin facility is gated, and gates are locked after-hours. Utilize the back gate for trailer removal which will need to be coordinated with Imaging Staff and Police Service. d. Delivery and Set-up of Contractor Equipment: The Contractor shall be responsible for proper installation/set-up of the Contractor's furnished equipment including the mobile trailer. Installation/set up shall be accomplished in accordance with industry standards, all OSHA regulations and applicable manufacturer's recommendations. e. Contractor's Equipment: The Contractor shall be responsible for the following daily functions: (1) Transmit completed electronic data after each exam. Ensure that all the day s exam data is completely transferred to the CTVHCS computer PACs systems. (2) Any patient data archived to magnetic optical disk (MOD) or DVD is handed to a designated VA staff member for storage on site at CTVHCS. The MOD and/or DVD shall be the property of CTVHCS. All patient information required for Contractor's records shall be secured in accordance with HIPAA guidelines. (3) All connections from the trailer to CTVHCS property are properly disconnected from trailer when moved from CTVHCS site. Any temporary site preparations are removed upon completion of services. Contractor shall ensure mobile CT is maintained in optimum working condition to ensure the highest level of patient safety at all times. Maintenance documents shall be made available to CTVHCS upon request. Contractor shall ensure adequate training is provided to all certified CT Technologists within Austin OPC, CTVHCS on the operation of the CT scanner and the mobile building as required. f. VHA Supplemental Contract Requirements for Ensuring adequate COVID-19 Safety Protocols for Federal Contractors. (1) Contractor employees who work in or travel to VHA locations must comply with the following: a. Documentation requirements: If fully vaccinated, shall show proof of vaccination NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319812_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. b. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test. c. Documentation cited in this section shall be section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. d. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. (2) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates. Contractor employees who work away from VA locations but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. (3) Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. 3. MAINTENANCE REQUIREMENTS: a. Contractor shall be responsible for all maintenance of the unit including all PMs as required by the manufacturer s literature. The Contractor shall assume all cost for labor and parts including glassware and will make all arrangements for service upon notification of failure. Contractor shall communicate these occurrences and progress in a timely manner with Imaging Service staff and Biomedical Staff. Anyone performing maintenance on the unit shall be factory trained by the manufacturer on this specific unit. Any FDA alerts or recalls associated with this equipment will be ameliorated in a timely manner. b. All PMs shall be done after normal operating hours, Monday Friday. If unable, prior coordination is required to ensure patients are not rescheduled. c. Contractor shall ensure a 95% or better up-time based upon the normal operation hours, Monday Friday, 7:30 a.m. 4:30 p.m. d. If the system breaks down, the CT Technologist is responsible for informing Imaging Service representative and Bio Medical of the issue immediately upon determining there is a problem. The CT Technologist/Assistant Chief Technologist will contact the vendor immediately if an on-site service technician is needed. It is expected that the on-site service technician will respond within 2 hours to determine what the problem is and a proposed timeframe of how long the machine is expected to be down. Repairs and delays that will be beyond two working days will require a replacement trailer to be brought in. 4. CTVHCS RESPONSIBILITIES: a. CTVHCS shall provide utility connections, and an appropriate computer line(s) required for use by the Contractor to render the machine operational. CTVHCS shall be responsible for scheduling exams for the mobile CT unit. CTVHCS shall provide a DRT/CT Technologist, who possess a current Radiologic Technologist (RT) license with ARRT and certified with (CT) identifier. CTVHCS shall transport patients to the VA furnished waiting area. CTVHCS shall ensure each patient arriving for mobile CT exam has a written or electronic medical record physician order to receive services. CTVHCS shall be responsible for adhering to all Federal regulations regarding patient care, patient safety, medical practice and operation of mobile CT. CTVHCS shall provide a copy of a current, comprehensive CT Safety Program policy to which each technologist is expected to comply. CT Technologist is required to complete all mandated CT safety training yearly. CTVHCS shall ensure all CT Technologists possess a current Radiologic Technologist (RT) license with CT identifier prior to operating mobile unit. CTVHCS shall be responsible for patient after picking up at the designated area, while on the mobile unit and during the entire scanning procedure up to the patient's release. In the event a patient is injured while on the Mobile CT scanner, CTVHCS shall immediately notify the assigned nurse or a designated VA physician and complete a written report. CTVHCS shall be responsible for providing a qualified CT Technologist(s) to perform services defined herein. The CT Technologist shall be required to provide scanning services as well as receive training on the full operation of the Mobile CT unit. Training shall be provided to the assigned CTVHCS technical personnel at no additional cost to the Government. If the CT Technologist is unable to come in to work as per the schedule, an alternate CT Technologist will be available to cover the shift to avoid having to reschedule patients. All CT Technologists must complete the credentialing requirements established by CTVHCS as per VHA Directive and Handbook 1100.19. Environment of Care Rounds shall be conducted quarterly by the COTR and CTVHCS Imaging Service Chief Technologist. All identified deficiencies shall be corrected by the Contractor prior to the next scheduled day of service. 5. MOBILE UNIT EQUIPMENT SPECIFICATIONS: The following minimum performance characteristics of the equipment are required: a. Contractor shall make whatever adaptations are necessary so that the Contractor's equipment is compatible with the CTVHCS data network as specified in Paragraph 12, Telecommunications. CT images shall be of a high-resolution diagnostic image quality. The Mobile CT unit shall be ready for use regardless of outside environmental conditions. The Mobile CT unit shall maintain a temperature to assure proper operation of the scanner and provide for patient comfort. The Mobile CT unit shall include a private dressing area with secured cabinets for patient use. Contractor shall provide an Automatic External Defibrillator (AED). The system must contain the minimum characteristics: AED Unit with LCS Screen showing voice prompt messages, device advisory messages, elapsed time, shock count and chest compression graph, Operator's Guide and Carrying Case; Two (2) Sets of CPR-D Pads, one-piece defibrillation and CPR system with compression, depth and rate sensors, supplies with gloves, barrier mask, scissors, razor, wet wipes and dry wipes; (3) Two (2) Sets of Type 123 Lithium Batteries with storage sleeve. 7. CONFORMANCE STANDARDS/REGULATORY ADHERENCE: a. Contractor shall perform the required services in accordance with the following: (1) the standards of the Joint Commission for the Accreditation of Healthcare Organizations (JC) to include Patient Safety Standards (a copy of these standards may be obtained from the Joint Commission on Accreditation of Healthcare Organizations, One Renaissance Blvd., Oakbrook Terrace, IL 60181) (2) the established principles and ethics of the medical profession established by the AMA and ACEP and is responsible for the quality of care rendered to all patients. (3) all relevant Federal and State regulations regarding patient care, medical practice, operation of MRI equipment; to include but not be limited to: Occupational Safety and Health Act (OSHA) The Joint Commission (JC) Veteran s Health Administration (VHA) United States Department of Transportation (US DOT) Health Information Portability and Accountability Act (HIPAA) VHA Automated Information Security (AIS) Privacy Act CTVHCS Medical Staff Bylaws b. Contractor shall ensure that the equipment/system functions in conformance with the latest published edition of OSHA and the manufacturer's specifications. c. Contractor shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs Veterans Health Administration (VA). 8. CT STUDY INTERPRETATION: A CTVHCS radiologist shall read/interpret all CT studies and dictate all required study reports. CT DATA OWNERSHIP: CTVHCS shall maintain sole ownership of all data of studies performed on the mobile CT under this contract. The Contractor may not use any portion of imaging data obtained from patient studies under the contract. The Contractor may not use any portion of imaging data obtained from patient studies for quality control or educational purposes without written consent of CTVHCS. EMERGENCIES ON MOBILE CT UNIT: Emergency response from the code team shall handle all medical emergencies occurring on the mobile coach. A written emergency plan addressing emergency such as patient codes, personal injury, fire, and disruptive behavior will be maintained by CTVHCS. CT POINT OF CONTACT: The Contracting Officer shall designate an individual as the Contracting Officer's Technical Representative (COTR) who shall be the primary point of contact at CTVHCS for communication between CTVHCS and the Contractor with regards technical aspects of imaging protocols and medical aspects of CT studies. The Contractor shall communicate to the COTR any possible and actual disruptions of CT service. Upon becoming aware of possible or actual disruption of CT service, the Contractor shall communicate such service-disruption information to the COTR in a timely manner so that patient and service schedules can be appropriately modified with as little inconvenience as possible to patients and services. The Contractor shall provide contact information with their solicitation proposal and provide an update to CTVHCS immediately upon any change in the designation(s). TELECOMMUNICATIONS: a. The mobile unit shall be equipped with an outlet connection capable of transmitting data and voice through a Government provided network interface jack (RJ11 Analog Voice and RJ45 IEEE 803.x). The Government shall provide the necessary network services required for the transmission of images, data and voice. The Contractor's mobile unit shall be able to connect to VISTA Imaging Network and to transmit all images to VISTA Imaging to include being compatible to DICOM 3.0 imaging standards. (PACS interface contact person shall be provided to the Contractor during the post-award orientation). b. The Contractor shall be responsible for all expenses incurred to interface the MRI Scanner OEM using the DICOM 3.0 network with the existing VISTA RAD/McKesson PACs. System must be compatible with HL7 V2.3 soon to be V2.4. 13. QUALITY ASSURANCE MONITOR: a. The Contractor shall have a Quality Assurance Program in place at the time of contract award. The Contractor shall provide, with their proposal, a copy of their Quality Assurance Program Plan. b. The Contractor's Quality Assurance Program Plan shall be in accordance with all JC and HIPAA standards. c. The Contractor shall maintain equipment service records to document performance reports. d. Quality Improvement: The Government may evaluate the quality of professional and administrative services provided but retain no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment), in accordance with FAR 37.401.b. unless otherwise stated herein. e. The results of all Quality Improvement activities performed by the Contractor involving CTVHCS patients shall be provided to the COTR. This shall include, but not be limited to, quality improvement plans, minutes of staff meetings where quality improvement has been discussed and which include practitioner-specific findings, conclusions, recommendations, written plans for actions taken in response to such conclusions and recommendations, and evaluation of those actions taken. It will also include the annual evaluation required by JC. The monitors should reflect, at a minimum, issues related to quality of care and appropriateness of referral. The Contractor shall submit Quality reports by the 10th workday of the first month of each Government fiscal quarter (i.e. October, January, April, July). f. At the end of each scheduled day of scanning, the Contractor shall provide a log of patients who were scanned on that date and all diagnostic information regarding each patient scanned that day. 14. CONFIDENTIALITY OF PATIENT RECORDS: a. The Contractor, as a VA provider, shall assist in the provision of health care to patients seeking such care from or through VA. As such, the Contractor is considered as being part of the Department health care activity. Contractor is considered to be a VA provider for purposes of the Privacy Act, Title 5 U.S.C. 552a. Further, for the purpose of VA records access and patient confidentiality, Contractor is considered to be a VA provider for the following provisions: Title 38 U.S.C. 5701, 5705, and 7362. Therefore, Contractor may have access, as would other appropriate components of VA, to patient medical records including patient treatment records pertaining to drug and alcohol abuse, HIV, and sickle cell anemia, to the extent necessary to perform its contractual responsibilities. However, like other components of the Department, and not withstanding any other provisions of the contract, the Contractor is restricted from making disclosures of VA records, or information contained in such records, to which it may have access, except to the extent that explicit disclosure authority from VA has been received. The Contractor is subject to the same penalties and liabilities for unauthorized disclosures of such records as VA. b. The records referred to above shall be and remain the property of VA and shall not be removed or transferred from VA except in accordance with U.S.C.551 a (Privacy Act), 38 U.S.C. 5701 (Confidentiality of claimants records), 5 U.S.C. 552 (FOIA), 38 U.S.C. 5705 (Confidentiality of Medical Quality Assurance Records) 38 U.S.C. 7332 (Confidentiality of certain medical records) and Federal laws, rules and regulations. Subject to applicable Federal confidentiality or privacy laws, the Contractor, or their designated representatives, and designated representatives of Federal regulatory agencies having jurisdiction over Contractor, may have access to VA's records, at VA's place of business on request during normal business hours, to inspect and review as needed in order to perform the examination contracted for but in no case will copies of records be made and/or removed from the VA s place of business. 15. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA): Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor may be required to enter into a Business Associate Agreement (BAA) with VA. 16. CONTRACT INFORMATION SECURITY REQUIREMENTS: GENERAL: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS: LOW RISK If necessary, all Contractor employees having or requiring access to the Department of Veterans Affairs computer systems or to sensitive data (to include patient or beneficiary records), shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security Investigation Center prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. (2) The Contracting Officer will provide the appropriate Background Investigation information to the Contractor for completion. Required background investigation initiation documentation must be completed and returned to the Contracting Office within five (5) calendar days after receipt. (3) Contractor staff shall not begin performance until notification is received from the Contracting Officer that the Security Package has been received and is considered a complete package. It is not necessary that the full investigation be complete prior to commencement of work. However, if the investigation is not completed prior to the start date of the contract, the Contractor shall be responsible for the actions of those individuals they provide to perform work for VA. (4) Position Sensitivity - The position sensitivity has been designated as Low Risk. (5) Background Investigation - The level of background investigation commensurate with the required level of access is a National Agency Check with Written Inquiries (NACI). (6) Contractor Responsibilities: (a) The Contractor shall bear the expense of obtaining background investigations. The VA shall be responsible for payment to the Security Investigations Center; however, upon final payment, the VA shall submit a Bill of Collections to the Contractor. The Contractor shall be responsible for reimbursement to the VA within thirty (30) calendar days. The current cost for a low risk background investigation is $230 per case. (b) For Low Risk Sensitivity Designation, each Contractor/Subcontractor employee must complete the following forms. (i) Standard Form 85, Questionnaire for Non-Sensitive Positions (ii)Optional Form 306, Declaration for Federal Employment (c) The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. (d) Failure to comply with the Contractor personnel security requirements may result in termination of the contract for default. (7) Fingerprinting Requirements Contractor/subcontractor employees will be required to have fingerprints taken as part of the background investigation process. The preferred method of obtaining fingerprints is to have them taken electronically at the Human Resources Service at a VA facility. If fingerprints cannot be obtained at a VA facility the Contracting Officer will provide the Contractor with a Form FD258 fingerprint chart, which can be taken to any local police station for fingerprints. However, local entities may assess a fee for this service. The fingerprint chart must accompany the OF 306 when returned by the contractor. c. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A contractor/subcontractor shall be granted access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractor/subcontractors working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for Contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. (3) The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. d. VA INFORMATION CUSTODIAL LANGUAGE: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information development by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor s rights to use data as described in Rights in Data General, FAR 52.227-14(d)(1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination or completion of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in co...