Q517--Veterans Affairs North Texas Health Care, South Texas Health Care, Texas Valley Health Care, and El Paso Health Care Pharmacy Services are seeking to purchase Reverse Reverse Distribution Services
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended str... This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs North Texas Health Care, South Texas Health Care, Texas Valley Health Care, and El Paso Health Care Pharmacy Services in Texas intends to award a brand name or equal contract award for the purchase of Reverse Distribution Services. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 541614 with a size standard of $20Million. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ Dallas VA Medical Center 4500 South Lancaster Road Attn: Pharmacy Reverse Distribution Services Dallas TX 75216 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0002 12.00 MO __________________ __________________ Sam Rayburn Memorial VA Center 1201 East 9th Street Attn: Pharmacy Reverse Distribution Services Bonham, TX 75418 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0003 12.00 MO __________________ __________________ Fort Worth VA Clinic 2201 Southeast Loop 820 Attn: Pharmacy Reverse Distribution Services Fort Worth, TX 76119 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0004 12.00 MO __________________ __________________ Tyler VA Clinic 7916 S Broadway Ave Attn: Pharmacy Reverse Distribution Services Tyler, TX 75703 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0005 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0006 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0007 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0008 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0009 4.00 QT __________________ __________________ North Central Federal VA Clinic 17440 Henderson Pass Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78232 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0010 4.00 QT __________________ __________________ North West San Antonio HCC 9939 State Highway 151 Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78251 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0011 4.00 MO __________________ __________________ Harlingen VA Clinic 2601 Veterans Dr. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0012 4.00 MO __________________ __________________ Harlingen VA Clinic 2106 Treasure Hills Blvd. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0013 4.00 MO __________________ __________________ Corpus Christi VA Clinic 205 S Enterprize Pkwy. Attn: Outpatient Pharmacy Reverse Distribution Services Corpus Christi, Tx 78405 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0014 4.00 MO __________________ __________________ McAllen OPC 901 E Hackberry Ave. Attn: Outpatient Pharmacy Reverse Distribution Services McAllen, TX 78503 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 0015 4.00 MO __________________ __________________ El Paso VA Clinic 5001 North Piedras Street Attn: Outpatient Pharmacy Reverse Distribution Services El Paso, TX 79930 Contract Period: Base POP Begin: 07-05-2023 POP End: 07-04-2024 1001 12.00 MO __________________ __________________ Dallas VA Medical Center 4500 South Lancaster Road Attn: Pharmacy Reverse Distribution Services Dallas TX 75216 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1002 12.00 MO __________________ __________________ Sam Rayburn Memorial VA Center 1201 East 9th Street Attn: Pharmacy Reverse Distribution Services Bonham, TX 75418 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1003 12.00 MO __________________ __________________ Fort Worth VA Clinic 2201 Southeast Loop 820 Attn: Pharmacy Reverse Distribution Services Fort Worth, TX 76119 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1004 12.00 MO __________________ __________________ Tyler VA Clinic 7916 S Broadway Ave Attn: Pharmacy Reverse Distribution Services Tyler, TX 75703 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1005 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1006 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1007 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1008 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1009 4.00 QT __________________ __________________ North Central Federal VA Clinic 17440 Henderson Pass Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78232 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1010 4.00 QT __________________ __________________ North West San Antonio HCC 9939 State Highway 151 Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78251 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1011 4.00 MO __________________ __________________ Harlingen VA Clinic 2601 Veterans Dr. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1012 4.00 MO __________________ __________________ Harlingen VA Clinic 2106 Treasure Hills Blvd. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1013 4.00 MO __________________ __________________ Corpus Christi VA Clinic 205 S Enterprize Pkwy. Attn: Outpatient Pharmacy Reverse Distribution Services Corpus Christi, Tx 78405 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1014 4.00 MO __________________ __________________ McAllen OPC 901 E Hackberry Ave. Attn: Outpatient Pharmacy Reverse Distribution Services McAllen, TX 78503 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 1015 4.00 MO __________________ __________________ El Paso VA Clinic 5001 North Piedras Street Attn: Outpatient Pharmacy Reverse Distribution Services El Paso, TX 79930 Contract Period: Option 1 POP Begin: 07-05-2024 POP End: 07-04-2025 2001 12.00 MO __________________ __________________ Dallas VA Medical Center 4500 South Lancaster Road Attn: Pharmacy Reverse Distribution Services Dallas TX 75216 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2002 12.00 MO __________________ __________________ Sam Rayburn Memorial VA Center 1201 East 9th Street Attn: Pharmacy Reverse Distribution Services Bonham, TX 75418 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2003 12.00 MO __________________ __________________ Fort Worth VA Clinic 2201 Southeast Loop 820 Attn: Pharmacy Reverse Distribution Services Fort Worth, TX 76119 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2004 12.00 MO __________________ __________________ Tyler VA Clinic 7916 S Broadway Ave Attn: Pharmacy Reverse Distribution Services Tyler, TX 75703 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2005 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2006 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2007 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2008 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2009 4.00 QT __________________ __________________ North Central Federal VA Clinic 17440 Henderson Pass Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78232 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2010 4.00 QT __________________ __________________ North West San Antonio HCC 9939 State Highway 151 Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78251 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2011 4.00 MO __________________ __________________ Harlingen VA Clinic 2601 Veterans Dr. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2012 4.00 MO __________________ __________________ Harlingen VA Clinic 2106 Treasure Hills Blvd. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2013 4.00 MO __________________ __________________ Corpus Christi VA Clinic 205 S Enterprize Pkwy. Attn: Outpatient Pharmacy Reverse Distribution Services Corpus Christi, Tx 78405 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2014 4.00 MO __________________ __________________ McAllen OPC 901 E Hackberry Ave. Attn: Outpatient Pharmacy Reverse Distribution Services McAllen, TX 78503 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 2015 4.00 MO __________________ __________________ El Paso VA Clinic 5001 North Piedras Street Attn: Outpatient Pharmacy Reverse Distribution Services El Paso, TX 79930 Contract Period: Option 2 POP Begin: 07-05-2025 POP End: 07-04-2026 3001 12.00 MO __________________ __________________ Dallas VA Medical Center 4500 South Lancaster Road Attn: Pharmacy Reverse Distribution Services Dallas TX 75216 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3002 12.00 MO __________________ __________________ Sam Rayburn Memorial VA Center 1201 East 9th Street Attn: Pharmacy Reverse Distribution Services Bonham, TX 75418 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3003 12.00 MO __________________ __________________ Fort Worth VA Clinic 2201 Southeast Loop 820 Attn: Pharmacy Reverse Distribution Services Fort Worth, TX 76119 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3004 12.00 MO __________________ __________________ Tyler VA Clinic 7916 S Broadway Ave Attn: Pharmacy Reverse Distribution Services Tyler, TX 75703 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3005 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3006 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3007 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3008 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3009 4.00 QT __________________ __________________ North Central Federal VA Clinic 17440 Henderson Pass Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78232 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3010 4.00 QT __________________ __________________ North West San Antonio HCC 9939 State Highway 151 Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78251 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3011 4.00 MO __________________ __________________ Harlingen VA Clinic 2601 Veterans Dr. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3012 4.00 MO __________________ __________________ Harlingen VA Clinic 2106 Treasure Hills Blvd. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3013 4.00 MO __________________ __________________ Corpus Christi VA Clinic 205 S Enterprize Pkwy. Attn: Outpatient Pharmacy Reverse Distribution Services Corpus Christi, Tx 78405 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3014 4.00 MO __________________ __________________ McAllen OPC 901 E Hackberry Ave. Attn: Outpatient Pharmacy Reverse Distribution Services McAllen, TX 78503 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 3015 4.00 MO __________________ __________________ El Paso VA Clinic 5001 North Piedras Street Attn: Outpatient Pharmacy Reverse Distribution Services El Paso, TX 79930 Contract Period: Option 3 POP Begin: 07-05-2026 POP End: 07-04-2027 4001 12.00 MO __________________ __________________ Dallas VA Medical Center 4500 South Lancaster Road Attn: Pharmacy Reverse Distribution Services Dallas TX 75216 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4002 12.00 MO __________________ __________________ Sam Rayburn Memorial VA Center 1201 East 9th Street Attn: Pharmacy Reverse Distribution Services Bonham, TX 75418 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4003 12.00 MO __________________ __________________ Fort Worth VA Clinic 2201 Southeast Loop 820 Attn: Pharmacy Reverse Distribution Services Fort Worth, TX 76119 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4004 12.00 MO __________________ __________________ Tyler VA Clinic 7916 S Broadway Ave Attn: Pharmacy Reverse Distribution Services Tyler, TX 75703 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4005 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4006 4.00 QT __________________ __________________ Audie L. Murphy VA Memorial Hospital 7400 Merton Minter Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services San Antonio, TX 78229 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4007 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Outpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4008 4.00 QT __________________ __________________ Kerrville VA Medical Center 3600 Memorial Boulevard Attn: Inpatient Pharmacy Reverse Distribution Services Kerrville, TX 78028 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4009 4.00 QT __________________ __________________ North Central Federal VA Clinic 17440 Henderson Pass Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78232 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4010 4.00 QT __________________ __________________ North West San Antonio HCC 9939 State Highway 151 Attn: Pharmacy Reverse Distribution Services San Antonio, TX 78251 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4011 4.00 MO __________________ __________________ Harlingen VA Clinic 2601 Veterans Dr. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4012 4.00 MO __________________ __________________ Harlingen VA Clinic 2106 Treasure Hills Blvd. Attn: Outpatient Pharmacy Reverse Distribution Services Harlingen, Tx 78550 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4013 4.00 MO __________________ __________________ Corpus Christi VA Clinic 205 S Enterprize Pkwy. Attn: Outpatient Pharmacy Reverse Distribution Services Corpus Christi, Tx 78405 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4014 4.00 MO __________________ __________________ McAllen OPC 901 E Hackberry Ave. Attn: Outpatient Pharmacy Reverse Distribution Services McAllen, TX 78503 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 4015 4.00 MO __________________ __________________ El Paso VA Clinic 5001 North Piedras Street Attn: Outpatient Pharmacy Reverse Distribution Services El Paso, TX 79930 Contract Period: Option 4 POP Begin: 07-05-2027 POP End: 07-04-2028 Statement of Work (SOW) VISN 17 Pharmaceutical Reverse Distribution General The purpose of this solicitation is to establish one contract with a reverse distributor, hereafter referred to as the Contractor, capable of assisting the Department of Veterans Affairs (VA) Veterans Integrated Service Network 17 (VISN 17), in processing returnable pharmaceuticals for manufacturer credit through the VA s Pharmaceutical Prime Vendor (PPV). The contract will include the VISN 17 pharmacy facilities within the following VA healthcare systems (HCS): El Paso VA HCS, North Texas VA HCS, and South Texas VA HCS with the ability to add or remove other VISN 17 pharmacies as needed. The Government's need for on-site and off-site processing function is imperative to assure optimum inventory control and to minimize the violation of laws and regulations. The contractor shall be compliant with all applicable regulations related to reverse distribution of hazardous, non-hazardous, and controlled substance pharmaceuticals. Returns to be processed will cover expired pharmaceuticals and pharmaceuticals due to be expire within 120 calendar days from authorized agencies approved to participate in the VA s Pharmaceutical Prime Vendor (PPV) program. The Contractor shall only accept over the counter (OTC) and pharmaceutical products including partial bottles in their original containers (that include a national drug code (NDC). Any other products are non-returnable and considered waste and must be destroyed by the VA facility in accordance with following applicable federal, state, and local laws and ordinance for waste disposal. Payments The exact payment amount of the Firm-Fixed fee to be made to the Contractor shall include only the awarded contracted fee for reverse distribution services as defined under Section 2, Awards, and shall be paid directly from the Government and not through credits. Invoices must be provided by the reverse distribution vendor to the returning facility within 30 calendar days of on-site service. Reverse Distribution Program Eligible Facilities The contractor shall provide pharmaceutical reverse distribution services for the fees awarded herein for the VISN 17 facilities below. Offerors are advised that a limited number of additional participants may be added or deleted by modification throughout the life of the contract. North Texas HealthCare System Dallas VA Medical Center 4500 South Lancaster Road, Dallas TX 75216 Sam Rayburn Memorial Veterans Center 1201 East 9th Street, Bonham, TX 75418 Fort Worth VA Clinic 2201 Southeast Loop 820, Fort Worth, TX 76119 Tyler VA Clinic 7916 S Broadway Ave, Tyler, TX 75703 South Texas HealthCare System Audie L. Murphy Memorial Veterans' Hospital 7400 Merton Minter Boulevard, San Antonio, TX 78229 Kerrville VA Medical Center 3600 Memorial Boulevard, Kerrville, TX 78028 North Central Federal VA Clinic 17440 Henderson Pass, San Antonio, TX 78232 North West San Antonio HCC 9939 State Highway 151, San Antonio, TX 78251 El Paso HealthCare System El Paso VA Clinic 5001 North Piedras Street, El Paso, TX 79930 Valley Coastal Bend HealthCare System Harlingen VA Clinic 2601 Veterans Dr, Harlingen, Tx 78550 Harlingen Treasure Hills OPC 2106 Treasure Hills Blvd, Harlingen, TX 78550 Corpus Christi VA Clinic 205 S Enterprize Pkwy, Corpus Christi, Tx 78405 McAllen OPC 901 E Hackberry Ave, McAllen, TX 78503 Regulatory Compliance The Contractor shall be required to provide all equipment, packaging materials, and labor needed to process and arrange for proper reverse distribution or disposal of designated pharmaceuticals, including Schedule II-V controlled substances, for contracted VISN 17 facilities. Contractor shall be responsible for complying with all applicable federal regulations such as the Code of Federal Regulation (CFR) Title 21 Food & Drugs, Title 29 Hazardous Materials, Title 40 Protection of the Environment, Title 49 Department of Transportation; U.S. Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), Drug Enforcement Administration (DEA), 41 U.S.C. chapter 67, Service Contract Labor Standards and VA regulations. The Contractor shall also comply with applicable state/local regulations and consult with regional offices of the federal regulatory agencies that have jurisdiction over their operations to ensure compliance with laws and regulations. Accordingly, the Contractor shall arrange for, recommend, and/or advise the VISN 17 VA pharmacy of the proper means of transporting the products for manufacturer credit to the Contractor's central processing facility. Permits, Registration, Insurance All necessary permits and licenses required by Federal, state, and local authorities shall be acquired and maintained by the Contractor for the life of the contract. This includes required licenses, certifications, etc. for individual contractor and subcontractor staff as well as any required permits and licenses for interstate transport, and storage/disposal of hazardous and non-hazardous unserviceable and non-returnable items. This includes but is not limited to DEA, DOT, EPA, FDA, OSHA and individual State regulations. The Contractor and any affiliated subcontractors shall be a licensed DEA registered reverse distributor able to handle Schedule II - V controlled substances. A copy of all renewals shall be forwarded to the contracting officer for retention in the contract file. The Contractor and any respective subcontractors shall maintain all necessary licenses, permits and certifications required by the Resource Conservation and Recovery Act, Clean Air Act, Clean Water Act, Occupational Safety and Health Administration, and all licenses and permits required by local agencies for reverse distribution operations. All vehicles shall have proper State and Federal Department of Transportation (DOT) licenses required for the transportation of hazardous wastes for each jurisdiction in which they will be operating under this contract. The Contractor and subcontractors shall have proper insurance coverage, including environmental remediation and be prepared to list the VISN 17 facilities as insured if awarded a contract. A copy of such insurance coverage shall be provided to the Contracting Officer, upon request. Shipping/Processing Arrangements The VISN 17 facility s contracting officer representative (COR) will contact the Contractor directly to arrange for a return credit service date. The Contractor shall provide on-site servicing within ten (10) business days from the date of the facility request and provide all instructions, forms, labels, and DEA required tamper-proof containers/pouches (as applicable) that are needed to transport the designated items to a Contractor's central processing facility. The Contractor shall comply with any participating facilities additional security requirements and procedures for access to facilities. Products qualifying for manufacturer s return are pharmaceuticals, including partial pharmaceuticals, that are in the original manufacturer containers. The contractor shall only accept medications that are expired or set to expire within 120 calendar days. While on-site, the Contractor shall prepare a complete inventory of the pharmaceuticals to be removed from the pharmacy, and the VA facility designee will validate the contents of the Contractor s inventory for accuracy by comparing it to the facility s own return for credit inventory. All discrepancies shall be resolved prior to the removal of the pharmaceuticals from the facility by the Contractor. The Contractor shall not accept returns of medications that are not expired or within 120 calendar days of expiration. All services required as part of the pick-up must be included in the firm-fixed price. If the pick-up order requires more than one day to complete, the Contractor shall ensure that all controlled substance returns are reviewed and boxed for shipping from the facility by close of business on the same day of service. Chain of custody paperwork including a signed receipt for all Schedule III-V and DEA Form 222 for Schedule II shall be prepared for controlled substances and given to the returning facility by the Contractor at the time the package(s) are prepared for transport. During reverse distribution processing, if any controlled substances are destroyed, the DEA registered reverse distributor must submit a DEA Form 41 to the DEA when the controlled substances have been destroyed. The DEA Form 41 shall not be used to document the transfer of controlled substances from the pharmacy to the reverse distributor. If requested, a copy of the DEA Form 41 shall be made available to the pharmacy point of contact. Notification shall be provided to the facility COR within three (3) calendar days after initial processing is completed that the items have arrived at the Contractor s centralized facility. Within thirty (30) calendar days of receiving the returned goods, the Contractor shall process all designated items by sorting, listing, and processing items through the return credit process in accordance with all applicable federal, state, and local regulations. Each site visit/pickup shall be assigned a single order/job processing number by the contractor. No batch processing of credits received by the vendor is permitted. Credits received and documented for each order/job number must be kept separate. This includes down to the NDC-level credits received. Credit Tracking and Reconciliation When actual credits are received, the Contractor shall update the database reflecting the actual credits received from the manufacturer and reconcile the difference between the estimated return value and the actual credits received based on the manufacturers debit memos. Debit memos must be requested by the Contractor from the manufacturers for all credits issued. The debit/credit memos shall be provided by the Contractor to each facility receiving credits and used for comparison of records/transactions of credits pending and credits received. On a quarterly basis, the Contractor and each facility will work together to reconcile any discrepancies between the facility records and the Contractor records. Discrepancies that cannot be resolved shall be brought to the attention of the VISN contracting officer representative (COR) who will further review and provide information to the contracting officer. Discrepancies resolution will be included on the quality assessment plan (QASP). To ensure adequate tracking of credits from inception to disposition, the Contractor shall make available the NDC-level itemized credit statements received from the manufacturers. The Contractor is responsible for communicating with the manufacturer to ensure that credits are received in a timely manner and to resolve issues of inadequate or non-payment of outstanding credits. All credits must be sent and processed through the PPV. The contractor shall instruct manufacturers to issue all credits directly to the PPV since the PPV has credit accounts established for each authorized user of the PPV Program for purposes including reverse distribution. Any credits received by the Contractor from the manufacturer shall be forwarded to the PPV within ten (10) business days from date of receipt. In addition, each facility that receives credits directly from the manufacturers as a result of reverse distribution processing will be instructed to notify the Contractor of receipt of such credits so that the Contractor can update their electronic reporting system. Credits will be deposited into the individual facility accounts by the PPV upon receipt of itemized credit statements for each individual facility provided by the Contractor. The credit statements provided by the Contractor to the PPV shall include the customer account number and appropriate invoice number to facilitate this process and for tracking purposes. Manifests, Memos, Reports The Contractor is responsible for providing detailed reports and data to the facility and VISN...
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