Inactive

Sources Sought Notice Sources Sought Notice Page 9 of 9 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 9 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitati... Sources Sought Notice Sources Sought Notice Page 9 of 9 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 9 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Network Contract Office (NCO) 17 is seeking a qualified vendor to service and maintain the Thomas E. Creek Veterans Affairs Health Care System s Medical and Industrial Vacuum and Air Systems/Compressors located at 6010 Amarillo Blvd. West, Amarillo, TX 79106. Contractor shall provide all labor, supervision, equipment, supplies, materials, and travel to meet the needs of this solicitation. Prospective contractors must be authorized/certified to provide the required service and must show proof with any provided documents at the time of responding to this Sources Sought announcement of the capabilities stated below: DRAFT STATEMENT OF WORK DRAFT TITLE: Medical and Industrial Vacuum and Air Systems/Compressors Maintenance Requirement The contractor will provide preventative maintenance on medical gas equipment, any support for the equipment any service on equipment will be quoted separate on listed equipment below for Thomas E. Creek VA Health Care System, 6010 Amarillo Blvd West . Amarillo Texas 79106. 2. Scope of Work This Preventative maintenance contract will include service to be performed on a quarterly and annual basis. Pricing quoted includes routine service parts as per manufacturers recommendations. The contractor will perform preventive maintenance inspection and any necessary support on equipment/systems as provided for in the contract agreement and manufacturers specifications. Written preventive maintenance (PM) procedures will be submitted on approval to the Facilities Engineering section within the first 30 days of the contract period. PMs will be accomplished in accordance with the approved written procedures as directed in this instruction. Additional parts and service labor beyond the proposal or scheduled pm service agreement are not included. Contractor shall provide all necessary parts and equipment to perform the listed work. Work shall be performed at the Thomas E. Creek VA Health Care System, 6010 Amarillo Blvd W, Amarillo TX 79106. Equipment: BeaconMedaes Medical Air System Location: Building 54 Model number 4107005429 Serial number HOP451304 BeaconMedaes Duplex Medical Air System Location: Basement Building 28 Model number LPS-7D-SD80-DCY Serial number 98562-1 BeaconMedaes Medical Vacuum System Location: Building 29 CLC Model number LTV-3D-H120-DA Serial 143408-1 BeaconMedaes Medical Vacuum System Building: Building 54 Model number 4107108616 Serial number HOP352376 BeaconMedaes Medical Air System Location: Building 54 Model number 4107005429 Serial Number HOP451304 Intensive Care Unit Triplex Vacuum Location: Building 28 Busch Medical Vacuum System Model number RA0255.D5Z6.CEXX Serial number USM121420279 Busch Medical Vacuum System Ra0255.D5Z6.CEXX Serial number USM122170071 Busch Medical Vacuum System Model number RA0255.D5Z6.CEXX Serial number USM121500036 Routine Maintenance Requirements include, but are not limited to: Busch vacuum a, b, and c. Check oil for contamination Inspect inlet filter Every three (3) or four (4) months, 500 to 750 hours of operation, or as necessary. Drain and discard oil from the hot pump. Replace the automotive-type oil filter and refill with fresh oil through the fill plug. Every nine (9) to twelve (12) months, or as necessary: Replace exhaust filter elements Check and/or clean the standard inlet screen. If the optional inlet filter is used, replace the filter material as practice determines. Drain drip legs on inlet and exhaust piping. Beacon Medaes med vacuum Building 54 Model number 4107108616 Serial number HOP352376 Perform Annual Preventative Maintenance on Duplex Medical Vacuum system Replace Inlet Filter Clear all Service Alerts Measure Vanes Check motor Drive Coupling Test Alarm Functions Check and record line voltages and amperage load Provide PM check-sheet for customer Records Test high temp shut down features Perform Quarterly Preventative Maintenance on Duplex Medical vacuum System Test alarm functions Check and Record line voltage and amperage load Provide PM Check-sheet for customer Records Replace seal water Solenoid Valve Assemblies Measure Vanes Beacon meds medical air Sn# HOP451304 Preform Annual Prevented Maintenance on Duplex Medical Air system Replace All motor drive Belts Replace inlet Filters Replace Dryer inlet and Discharge Calibrate C/O sensor Test Alarm Functions Check and Record line Voltage and Amperage Load Provide PM Check-sheet for VA. Records Perform Quarterly Preventative Maintenance on Duplex Medical Air System Test Alarm functions Check and Record line voltage and amperage load Provide Pm check-sheet for customer Records Test dew point reading with handheld monitor Beacon Medaes medical vacuum Model number LVT-3D-H120-DA SER# 143408 Perform Annual Preventative Maintenance on duplex Medical Vacuum System Replace inlet filters Clear all service alerts Measure vanes Check motor drive couplings Test Alarm functions Check and Record line Voltages and amperage Load Provide PM Check -Sheet for Va. Records Test high temp shut down Features Preform Quarterly Preventative Maintenance on Duplex Medical Vacuum System Test alarm functions Check and Record line Voltages and amperage load Provide PM check-sheet for Va. Records Replace water solenoid valve assemblies Measure vanes Performance Preventive maintenance and/or support will be scheduled with a contact person as assigned by the VA Point of Contact (POC) or designee. Before doing any work, the service representative will report to Facilities Engineering to log in and obtain a contractor identification badge, sign a log maintained by Facilities Engineering (if required) and after the work is done, sign out. This log will state the nature of the visit and the time and place of the visit. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform. Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with Facilities Engineering is required outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via Phone X7448. At the completion of the service call, the service representative will submit a complete service report to Facilities Engineering, as described in section. Documentation: a. Service reports will be provided for all service activities including preventive maintenance, emergency repair, equipment support and safety inspections, and must contain the following information: (1) Date(s) and time period of service. (2) Complete description of equipment serviced including model number and serial number. (3) Complete description of equipment services performed including upgrades, updates and software changes made. (4) Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable. (5) A statement of the complaint that initiated the service call. (6) Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair. Replacement Parts: a. Only new standard original equipment manufacturer (OEM) parts shall be used in making repairs, except as provided herein. All new parts furnished shall be current manufacture and shall have full compatibility with the equipment for which it is intended. Inspection: a. A record showing when each preventative or emergency maintenance visit was made. b. Calibration verification for each testing instrument used during the preventative maintenance check for each equipment. c. The contractor shall maintain a performance assurance log showing when the scheduled preventative maintenance checks were performed on each equipment item in the system. d. The logs and records shall be of a quality sufficient to satisfy the maintenance program requirement requirements of the Joint Commission on Accreditation of Health Care Organizations. This documentation shall be presented to the Chiller Operator or COR before departing the station. Location of Service: a. Whenever possible, all repairs shall be made on site at the VA Medical Center. When removal of equipment to the contractor s shop is necessary the service representative shall make arrangements through the COR before removing any equipment from the premises. Similar equipment shall be furnished by the contractor without expense to the government when equipment is removed from the premises. Response to Service Requests: a. The contractor must respond to requests for emergency service and/or support in the following manner: (1) A competent service representative adequately equipped with tools, test instruments and repair parts will arrive at the Thomas E. Creek VA Medical Center within the designated response time. (2) The competent service representative will be prepared to begin work immediately to resolve the complaint as expressed by the COR, POC or designee when service was requested. Work needed to resolve the complaint will continue without interruption until the problem is resolved. (3) The service representative will come equipped with all the service/technical manuals needed to perform the work. b. The service representative may contact VA staff by phone before arrival at the designated site. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Facilities Engineering. c. The designated response time for this contract is 4 hours from the time of the request for service or as designated within the manufacture s terms. If repeated requests are made before the arrival of contractor s repairer, the first request will determine the required time of arrival. d. All requests for repair service will be considered requests for emergency service unless a statement to the contrary is made by the COR, POC or designee. Such statements will be documented on the service report. Government Repairs: Government employees will work on contract equipment only with authorization of the contractor or following the failure of the contractor to respond. The government is not obligated to perform any work on contract equipment. Prior Inspection of Equipment: Potential contractors may, at their own expense, inspect equipment covered by this contract upon issuance of the order. Arrangements must be made in advance with Facilities Engineering. Emergency Services: The Facilities Engineering will be provided the capability to make emergency calls to the contractor on as needed basis to provide services outside of the normal duty hours. Guarantee: The contractor will guarantee workmanship and all parts furnished by the contractor and repaired at no cost to the government unless it is determined that repairs needed were the fault of the government. Security: Identification, parking, smoking, and VA regulations The Contractor s field service employees will wear visible identification issued by the VA Medical Center Police. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA Medical Center will not validate or make reimbursements for parking violations to the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA Medical Center. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Insurance a. Worker compensation and employer s liability. Contractor is required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. b. General Liability. Contractor is required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property Damage Liability. Contractor is required to have Property Damage Liability insurance coverage of at least $500,000. Payment The Contractor shall submit invoices in arrears. General Information to be included on the Invoice: Submission of a proper invoice including facility name, address, and phone number. Type of service performed. Date(s) of service. Payment will be made by VA FSC, Austin, Texas 30 days after receipt of a proper invoice. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310-Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($11.0 Million). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors must submit information by e-mail to Kathryn.prose@va.gov. All information submissions should be received no later than 1:00 PM CDT on April 4, 2023. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.