Inactive

ELECTRONIC HAND HYGIENE

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed below on Friday May 20, 2... The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed below on Friday May 20, 2022; NLT 5PMM CST via e-mail only to Jesus Casiano; jesus.casiano@va.gov. Please title email with Solicitation Number and Proposal Submission. Offers received after the exact time specified in the solicitation are considered late and may not be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. Questions: All questions must be received by Wednesday May 18, 2022 at 3PM CST. All questions submitted for this solicitation must be electronically sent to the following email address: to Jesus Casiano; jesus.casiano@va.gov. Please title email with Solicitation Number Questions/Proposal Submission. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer. Vendors are asked to please provide negative responses and referenced as No Bid . ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 240.00 EA __________________ __________________ ELECTRONIC HAND HYGIEN SYSTEM, HARDWARE, IMPLENTATION AND TRAINING (BASE YEAR) Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023 0002 750.00 EA __________________ __________________ BADGES Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023 1001 240.00 EA __________________ __________________ ELECTRONIC HAND HYGIEN SYSTEM, HARDWARE, IMPLENTATION AND TRAINING (BASE YEAR) Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024 1002 750.00 EA __________________ __________________ BADGES Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024 2001 240.00 EA __________________ __________________ ELECTRONIC HAND HYGIEN SYSTEM, HARDWARE, IMPLENTATION AND TRAINING Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025 2002 750.00 EA __________________ __________________ BADGES Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025 3001 240.00 EA __________________ __________________ ELECTRONIC HAND HYGIEN SYSTEM, HARDWARE, IMPLENTATION AND TRAINING Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026 3002 750.00 EA __________________ __________________ BADGES Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026 4001 240.00 EA __________________ __________________ ELECTRONIC HAND HYGIEN SYSTEM, HARDWARE, IMPLENTATION AND TRAINING Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027 4002 750.00 EA __________________ __________________ BADGES Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027 GRAND TOTAL __________________ Statement of Work Amarillo VA Healthcare System Procurement of Electronic Hand Hygiene Monitoring System Introduction The Amarillo VA Health Care System is in need of purchasing an Electronic Hand Hygiene Monitoring System. The vendor should provide the following: Implementation and project management Up front hardware and on-going replacement of hardware Annual hardware refresh to ensure system health Customer Service Training Technical Support Hand Hygiene Program Improvement Support Minimum Requirements/Functionality The Amarillo VA Health Care System is in need of purchasing an Electronic Hand Hygiene Monitoring System. The vendor should provide the following: Implementation and project management Up front hardware and on-going replacement of hardware Annual hardware refresh to ensure system health Customer Service Training Technical Support Hand Hygiene Program Improvement Support Minimum Requirements/Functionality 24/7 monitoring of 100% of hand hygiene opportunities in Acute Care, Community Living Center, Emergency Department and Procedural Areas (Day Surgery and Endoscopy), for a total of 240 total beds The system should use sensors installed at each hand hygiene product dispenser on the monitored units that are battery powered and not hard-wired. Additionally, staff badge sensors must be located in each monitored patient/procedure room. These badge sensors should be powered by wall outlets and should not require hard wiring, which will allow them to be relocated easily to respond to changes in unit configurations and monitoring requirements as needed. These sensor/location hubs will be able to detect staff entry and exit from the rooms via staff badges. Additionally, the sensors at each product dispenser will detect staff use of the dispenser. 100% of soap and alcohol dispensers on the target units are to be monitored Compatible with any brand of soap and hand sanitizer downward dispensers. Does not require proprietary hand hygiene product dispensers Not use VPN or send data over https and should allow for cloud storage of data Monitors staff compliance via the use of badges that can be distributed to each employee at the beginning of each shift and should not require individual employee identifiers to activate and monitor the badges Badges should allow for specification of employee roles (i.e., nurse, doctor, chaplain, EMS, etc.) without entry of employee s personal identification (name/ID#, etc.). Badges should have long-lasting batteries (>12 months) to minimize disruptions caused by dead badges Badges should not require charging or battery replacement but should be replaced by the vendor on at least an annual basis Personnel badges must have a maximum weight of 30 grams and have dimensions no greater than 80mm x 60mm x 10 mm (approximately the same size as employee name badges) to minimize the risk of contamination during patient care activities An estimated 750 employee badges will be required. System components should network and communicate with each other and not require use of the facility Wi-Fi system Does not generate audible alerts or reminders to minimize noise disruption on monitored units Vendor-supplied on-site set up and either on-site or virtual training, implementation, and project management Dedicated liaison to assist with program success On-going technical support End-of-life hardware (badge and hygiene product sensor) swaps at no additional cost to the facility Included software should provide the following; Must not require manual data input of observations from human observers Provide automatic download and reporting of data Software should allow for generation of reports by department, unit, role and individual patient or clinic rooms Allow for comparison of performance of all monitored units/departments Able to display compliance scores across multiple shifts Ability to anonymize dashboards to prevent identification of individual employee data by department and unit managers Access data and reports on facility-provided computers by Infection Prevention and other Quality Consultants, Department and Unit Managers and Facility Leadership Does not require a tablet or similar portable device to access data and reports. Item Number Item Description Quantity Hand Hygiene System (base year) (7/1/2022 6/30/2023) Option Year 1 (7/1/2023 6/30/2024) Option Year 2 (7/1/2024 6/30/2025) Option Year 3 (7/1/2025 6/30/2026) Option Year 4 (7/1/2026 6/30/2027) General Conditions Site Address The address of the Amarillo VA Healthcare Clinic is listed below. Additional information on delivery is located in section 2.4. Amarillo VA Medical Center 6010 Amarillo Blvd West Amarillo, Texas 79106 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Table 2 Anticipated Building Outfitting Schedule Building Name Building # & Letter Acronym Est. Delivery Start Date Est. Delivery End Date Amarillo VA Medical Center Building 49 AMAVAMC 7/1/2022 7/15/2022 Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Amarillo VA Medical Center 6010 Amarillo Blvd West Amarillo, Texas 79106 Delivery shall be freight on board (FOB) Destination. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product. Use of Warehouse-Not applicable direct delivery to the new facility If the vendor requires the use of the Government s activation contractor s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery. The vendor shall communicate through the VA POC any required coordination requirements. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. Assembly and Installation [ is is not required] The vendor is required to manage and coordinate installation at the AMAVAMC with the VA POC. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and AMA VAMC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Training [ is is not required] The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date. Standard Warranty The products shall be covered by vendor s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following: 1 YEAR The warranty period set forth therein shall be for one year following the first patient seen day of the AMA VAMC; The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor; The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph. Use of Premises If during the performance of this contract, work will be carried out on AMA VAMC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with AMA VAMC operations and the operations of other contractors on the premises. The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities. The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). 1.11.4 The vendors shall abide by all rules and regulations set forth by the AMA VAMC due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the AMA VAMC campus grounds. 1.11.5 A site visit is to be scheduled by 5/19/2022 and upon arrival visit Bldg. 28, 6010 Amarillo Blvd. West, Amarillo, TX to receive a visitor badge. TIME 8:00AM; PLACE Police station 1.11.6 Screening Questions (Version 17, effective 01/05/2022) Please refer to the most up-to-date visitation policy for visitor information for non-employees or contractors Regardless of your vaccination status, have you experienced any of the symptoms on the past 48 hours? Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea  Have you tested positive or currently waiting for a symptomatic COVID-19 in the past 5 days? Have you been diagnosed with COVID-19 or suspected to have COVID-19 by a licensed healthcare provider (for example, a doctor, nurse, pharmacist, or other) in the past 5 days? Are you isolating or quarantining because you tested positive for COVID-19 or are you worried that you may be sick with COVID-19 withing the past 5 days? ***ANY SYMPTOMS ARE A POSITIVE*** For Positive screens: Employees who answer positive to the question will be denied entry into the building. They should be instructed to contact their supervisor for additional guidance.    Veterans who screen positive should be directed to the ED. Veterans should be given a mask. (This may change after our meeting next week)  7. For Negative screens: No symptoms are a negative screen and may proceed to work or appointment/ED  This will be funded through a 2237 to allow this to be ordered through Contracting. Place of Performance: Amarillo VA Health Care System, Amarillo, TX