Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

STATEMENT OF WORK OBJECTIVE: The West Texas VA Health Care System (WTVAHCS) has a requirement for three (3) wall mounted, one (1) rest on cart, and one (1) spare patient monitors to replace existing p... STATEMENT OF WORK OBJECTIVE: The West Texas VA Health Care System (WTVAHCS) has a requirement for three (3) wall mounted, one (1) rest on cart, and one (1) spare patient monitors to replace existing physiological patient monitoring system in Surgical Service. The requirement is for a total of five (5) patient monitors and all accessories required to run system. The monitors are used by health care professionals when there is a need for monitoring the physiological parameters of patients. SCOPE OF WORK: The vendor shall provide all resources necessary to accomplish the installation of deliverables described in the Statement of Work (SOW). The vendor will uninstall current physiological monitoring equipment, mounting hardware, cabling, and accessories, and install purchased physiological monitoring, mounting hardware, cabling, and accessories. The vendor will be provided a staging area to assemble and test deliverables. The West Texas VA Health Care System will retain all equipment, mounting hardware, cabling, and accessories removed during the scope of this project. Vendor work to include installation and testing will take place on site during non-clinical hours except where workflow will not be affected. These patient monitors are intended for use in the Surgical Service/Day Procedure Unit and must be medical grade and intended for use on the adult patient population. Delivery activities shall consist of the following: Labor install/de-install existing equipment Post installation inspection and testing Primary POC will verify that required specifications are met and testing will be performed as necessary to meet VA and vendor requirements. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled delivery will be provided only during Contractor s normal working hour s local site time. Upon acceptance of this contract, the Contractor shall immediately contact the Primary POC, Norma Trevino, at 432-263-7361 extension 5211, to schedule mutually agreeable delivery times. PLACE OF DELIVERY: West Texas VA Health Care System 300 Veterans Blvd Big Spring, TX 79720 POINT OF CONTACT: (Primary) Norma Trevino, RN, Nurse Manager (432) 263-7361 ext 5211 Norma.trevino@va.gov (Secondary) Edward Camadini, COR (432) 263-7361 ext 4892 edward.camadini@va.gov SALIENT CHARACTERISTICS OF PATIENT MONITORS: The patient monitors deliver vital signs in seconds with hospital-grade technology that's easy to use, accurate and affordable. . SpO2 Non-Invasive Blood Pressure Pulse Rate Battery life 6 8 hours Portable carry it or mount it Adult Sized Blood Pressure Cuff (small, medium, large) Cuff Pressure Display Range 0 to 300 mmHG Systolic Range 60 to 250 mmHG Diastolic Range 30 to 160 mmHG Pulse Range 40 to 200 bpm (Using BP determination) BP Determination Time 20 45 seconds typical Non-invasive blood pressure (NIBP) for each monitor Reusable pulse oxygenation measurements (SpO2) for each monitor 3-lead ECG/Respiration cables for each monitor Strip Recorder for each monitor Must be intended for the adult population 12 in touch screen monitor Must have ability to wall mount patient monitors for ease of use by the medical staff Monitor must have easy to read LCD display Flexible alarms that can adapt to care area needs Monitor will be stand alone (not currently connected to the network) Must have ability to connect to network in the future. Monitors and software would need to be compatible with our current system VISTA and with upcoming transition to Cerner. On-site assembly and installation Provide set up and configuration of patient monitors Provide Hands-On education/training session to staff selected by the VA LIST OF ITEMS REQUIRED: Patient Monitors Accessories (includes everything required from vendor to run system) Installation/De-installation Configuration on site Training ASSEMBLY AND INSTALLATION REQUIREMENTS: The vendor is required to manage and coordinate installation at WTVAHCS with the VA Primary POC. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8am to 4:30pm Central Standard Time, Monday through Friday, excluding Federal Holidays. Federal Holidays observed by WTVAHCS are: New Year s Day Martin Luther King, Jr. (day of observance) Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and WTVAHCS. The Primary POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. TRAINING: The vendor shall coordinate through the VA Primary POC to provide a hands-on training session to staff selected by the VA. Training shall be completed after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA Primary POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA Primary POC for training additional persons at a future date. CLEAN UP AND DISPOSAL: There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. STANDARD WARRANTY: The products shall be covered by vendor s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following: The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty. The warranty period set forth therein shall run for one year following the first day of use at WTVAHCS; The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph. SECURITY AND PRIVACY: Vendor will not have access to information deemed to be VA sensitive information . The certification and accreditation (C&A) does not apply. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. RECORDS MANAGER: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fac, etc.] or state of completions [draft, final, etc.] No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation of unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S. C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the Agency records schedules. Contractor is required to obtain the contracting officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive ad proprietary information. WORKER REQUIREMENTS AND ACCESS: Contractor employees will need to get access badges from the VA Police Service located on the ground floor, main facility prior to conducting business, installation, or training functions. Contractors are required to abide by all facility requirements in regards to screening and masking requirements.