Inactive

The purpose of this amendment is to revise the salient characteristics and to extend the closing date. OLD CLOSING DATE QUOTE SUBMISSION DEADLINE: Quotes must be received no later than Thursday, Septe... The purpose of this amendment is to revise the salient characteristics and to extend the closing date. OLD CLOSING DATE QUOTE SUBMISSION DEADLINE: Quotes must be received no later than Thursday, September 15, 2021 at 10:00 am CST. Email your quote to Danised.burt@va.gov. The subject line must specify 36C25720Q1365 PAR Excellent Inventory System. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). REVISED CLOSING DATE: QUOTE SUBMISSION DEADLINE: Quotes must be received no later than Thursday, September 20, 2021 at 10:00 am CST. Email your quote to Danised.burt@va.gov. The subject line must specify 36C25720Q1365 PAR Excellent Inventory System. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Revision Salient Characteristics: Salient Characteristics 1. The system must be capable of producing reports in Excel or text delimited format using commercially available software. Training includes but is not limited to: . Adding items . Removing items . Assigning items . Weighing items . Editing Items . Troubleshooting . Reporting functions . Par Vision 2. Capabilities: The inventory management system shall produce an accurate real-time reading of quantities on hand accessible by web-based program and provide data mining capabilities that shall include at a minimum current stock levels, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the VAMC. The Bin System will be interfaced with Generic Inventory Program (GIP). The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the PAR bins system. The Bin System will identify and out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it will be displayed separately to easily identify. Bin due-ins and due-outs will automatically be removed when GIP due-in and due-outs are cleared . The functionality of the BIN System is listed below. 1. Essential/significant physical, functional, or performance characteristics system must have the following salient characteristics: Weight based capabilities Easily calibrated and accurate Provide real time visibility to our Secondary Inventory locations Must be able to interface with GIP package in IFCAP Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location It is imperative that depletion of stock triggers pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels Software needs to be intuitive and easy to train on Software needs to be able to utilize multiple users with different levels of permissions Reports generated by software need to be relevant to APICS Principles of Inventory Management Must be able to handle a wide range of products based on size, thickness, & weight 2. Complete generic identification: Weight based Inventory Supply Chain Solution 3. Applicable model/make/catalog number: weight-based automation system 4. Equipment Status - Communication about system status including system failures 5. Materials Management Status Open Orders Emergency/Critical Item Levels Negative Quantities on-Hand 6. Item Locator 7. Customer Item Requisition 8. Current Levels Level recommendations by cost and usage demand SKU reduction recommendations Items over par level Stock outs and critical hits level value over time 9. Consumption Average monthly usage Consumption analysis including time Consumption deviation Consumption over time 10. Reports Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed Quantity on-hand Value on-hand Department transactions Cycle count sheet Out of balance with GIP - on hand Due-ins Due outs Issue multiple discrepancy between GIP and Par Bin Emergency levels 11. Orders Existing orders Order preview 12. Items Item master Item history Item classification Reconciliation history Most recent recon per item 13. Licensing One-year license agreement for use of Inventory Management System and related support. Automatic software upgrades of the installed program and software. Web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users. 14. Support Support to include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware shall be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect. 15. Performance Monitoring Completion of the install will be verified by POC or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Logistics staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated in Section 4.1.2. The Contractor will meet (e.g. in person, telephone, etc.) with the POC monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action. 16. Security Requirements Vendor owned software and/or program to be installed on VA owned server, laptop, and desktop computer. Other access to vendor website and programs will be permitted by vendor from any desktop computer using the World Wide Web. Contractor personnel performing installation may be required to complete the Department of Veterans Affairs security screening. General Contractor s employees shall not enter the work area without the appropriate badge. They must present themselves to the facility VA Police for a Contractor s badge to be worn during the set-up of the system. They may be subject to inspection of their personal effects when entering or leaving the work area. 17. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) The VAMC will furnish a server, laptop, and desktop computer for installation of vendor owned software and related programs need to make the installed equipment operational. 18. Other Pertinent Information or Special Considerations Identification of Possible Follow-on Work. Service agreements and license agreements will be maintained and purchased after initial one-year warranty is no longer effective. 19. Risk Control Employees of contractor responsible for installation and set-up will have background check completed or show proof of background check completed no longer than one (1) year ago, from date of award including fingerprint analysis. Contractor employees shall Always obtain VA badge and wear on their person above their waist and visible. Contractor may be installing a supply storage and tracking system in an area under construction. Workers will need to be cognizant of staff movements, equipment, and a plethora of activity during certain periods of the workday. Installation staff shall have no patient contact or access to sensitive patient information. COR will be available for risk intervention should the need arise. 20. Purchases Software License Fees Scales Ancillary Equipment Turn-Key Installation Maintain the system database.