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Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Nurse Call Response System. This is a Sources Sought notice and not a request for quotes. This request ... Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Nurse Call Response System. This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain brand name or equal Nurse Call Response System for Harlingen, TX. Refer to the General Requirements section below for the requested product description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: Brand name or equal Nurse Call Response System are needed for the Harlingen, TX in accordance with the following requirements: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $00.000000 $00.00 VA Harlingen AmbulatoryCareCenter-R5-ORs Item 1 - Include the following in description Nurse Call Responder System - UID: VA-21-00073236 Rauland, Model 350002, L-Net T-Tap Module (25), Qty. 1, 5-Years Warranty Rauland, Model 350003, L-Net Termination Resistor (10), Qty. 1, 5-Years Warranty Rauland, Model 350017, L-Net T-Tap Insulator (25), Qty. 1, 5-Years Warranty Rauland, Model 350018, 8-Pin Inline Connector Cat5/Cat6 9100), Qty. 1, 5-Years Warranty Rauland, Model 351001, Branch Regional Controller, V2, Qty. 1, 5-Years Warranty Rauland, Model 351003, Power Supply w/Batt. Backup, Qty. 2, 5-Years Warranty Rauland, Model 351102, Wall Mounting Cabinet-Head-end, 28Hx14w, Qty. 1, 5-Years Warranty Rauland, Model 351205, VOIP Nurse Console V2, Qty. 3, 5-Years Warranty Rauland, Model 352010, Corridor Light - 4 Pos V2, Qty. 6, 5-Years Warranty Rauland, Model 353101, Staff Station, Qty. 3, 5-Years Warranty Rauland, Model 354015, Staff Assist/Code Station, Qty. 3, 5-Years Warranty Caddy, Model MP3P, Cutout Frame, 3 gang, plastic, Qty. 3 Caddy, Model MP1P, Cutout Frame, 1 gang, plastic, Qty. 6 Dealers, Model 8468C, 1 gang 4"x4" mud ring, Qty. 6 Dealers, Model CAD512, T-Bar Support, Qty. 6 Tappan, Model 12/2-R-GY, 12/2 Station Power Cable, plenum, 1k ft., Qty. 1 Essex, Model CAT5e-YE, Cat5e Data Cable, plenum, yellow, 1k ft. Qty. 1 Essex, Model CAT5e-WH, Cat5e Data Cable, plenum, white, 1k ft. Qty. 1 Essex, Model CAT5e-GY, Cat5e Data Cable, plenum, gray 1k ft., Qty. 1 Essex, Model CAT5e-PU, Cat5e Console Cable, plenum, white, 1k ft., Qty. 2 Essex, Model CAT5e-GN, Cat5e Data Cable, plenum, green, 1k ft., Qty. 1 LOCAL STOCK NUMBER: Responder 5 system GRAND TOTAL $00.00 VA TEXAS VALLEY COASTAL BEND HEALTH CARE SYSTEM STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: Nurse Call Responder System for the Operating Room (OR) 2. Purpose: The purpose for obtaining a Nurse Call Responder System for the Operating Room (OR) area is so surgical and nursing staff have a functioning safety system in place to call on additional staff for immediate assistance during a patient emergency condition. Once available, the Nurse Call Responder System for the OR will provide surgical and nursing staff with the crucial ability to handle emergent patient situations without delay. The Nurse Call system for the OR enables all members of the care team with the ability to engage additional staff assistance and to mitigate possible injury to the patient or fellow staff. Scope of Work: The contractor shall provide a Nurse Call Responder System for the OR area. Upon order, parts shall be delivered in five (5) working days. The system shall include three (3) consoles for installation. One (1) console shall be installed at the Command Center, Room 3E-105. The remaining two (2) consoles shall be installed at the Nurse s Station in the Post Anesthesia Care Unit (PACU), both located in Room 3E-132. Each of the OR rooms, 3E-107, 3E-109, and 3E-11, shall have a Code Blue button and a Patient Duress button installed on a wall plate. The consoles and buttons shall provide OR staff with two-way speaking capability, allowing for back and forth discussion. The system includes plenum rated cable, and associated components based on Bill of Materials. The system shall include a Manufacturer s Product Warranty of five (5) years, and a one (1) year warranty on all other product and installation labor. The contractor shall not include contingencies for the use of Curtained Dust Partitions during any work performed in the OR area. The use of Curtained Dust Partitions shall add to the project cost, possibly fifteen percent or more. All work shall be performed during Standard Hours (8:00 am 5:00 pm, M F). Contingencies for work performed during over-time hours shall be included by the contractor for appropriate project and cost management. Patient rooms and work areas shall be made available for appropriate project success. The Contractor shall not include any provisions for overhead light controls. Installation of new system cable and components shall be performed by Contractor. Contractor does not include the removal of existing cable. It is not included or implied. Contractor shall remove some of the existing cable when used as pull wire to install new cable. Required adapter plates shall be provided and installed by Contractor. Contractor shall caulk any fire-wall penetrations with UL Firestop. Required conduit, stub-ups, sleeves and back boxes shall be provided and installed by others. Any required high voltage electrical work shall be the responsibility of others. The Contractor shall produce a Computer-Generated Installation Drawing detailing all devices and specific cable routings. At project completion, the Contractor shall produce As-Built/Record Drawings, which will be provided for record-keeping purposes. Contractor shall coordinate a reasonable amount of User Training for all installed devices and options. Contractor shall coordinate a reasonable amount of basic Technical Training for maintenance personnel. Before beginning site work, the Contractor shall coordinate with appropriate facility staff to secure a (locked) location for all equipment/material. Upon arrival of equipment/material to Contractor s local warehouse, 65% of the project total shall be invoiced. During the completion of the site work, the remaining 35% of the project total shall be invoiced on a progressive basis. Any applicable taxes shall be included as an addition. Contractor will also be required to sign an Infection Control Risk Assessment (I.C.R.A.) Agreement for construction and renovation projects, as the work will be done during work hours. 4. Performance Period: Contractor shall install upgraded system within 30 days of contract award. 5. Type of Contract: This is a firm fixed price contract. B. GENERAL REQUIREMENTS 1. The contractor shall provide a Nurse Call Responder System to include: Components for Harlingen Care Center, 3rd Floor, Command Center, Room 3E-105, Nurses Stations, 3E-132, and OR Rooms, 3E-107, 3E-109, and 3E-11: 350002 - L-Net T-Tap Module (25) Qty 1 5 years Warranty 350003 - L-Net Termination Resistor (10) Qty 1 5 years Warranty 350017 - L-Net T-Tap Insulator (25) Qty 1 5 years Warranty 350018 - 8-Pin Inline Connector Cat5/Cat6 (100) Qty 1 5 years Warranty 351001 - Branch Regional Controller VC Qty 1 5 years Warranty 351103 - Power Supply w/Batt. Backup Qty. 2 5 years Warranty 351102 - Wall Mounting Cabinet-Head-end, 28h x 14w Qty 1 5 years Warranty 351205 - VoIP Nurse Console Qty 3 5 years Warranty 352010 - Corridor Light 4 Pos V2 Qty 6 5 years Warranty 353101 - Staff Station Qty 3 5 years Warranty 354015 - Staff Assist/Code Station Qty 3 5 years Warranty MP3P - Cutout Frame, 3 gang, plastic Qty 3 No Warranty MP1P - Cutout Frame, 1-gang, plastic Qty 6 No Warranty 8468C - 1-gang 4 x 4 mud ring Qty 6 No Warranty CAD512 - T-Bar Support Qty 6 No Warranty Cable for Harlingen Care Center, 3rd Floor, Command Center, Room 3E-105, Nurses Stations, 3E-132, and OR Rooms, 3E-107, 3E-109, and 3E-11: 12/2-R-GY 12/2 Station Power Cable, plenum, 1k ft Qty 1 No Warranty CAT5e-YE Cat5e Data Cable, plenum, yellow, 1k ft Qty 1 No Warranty CAT5e-WH Cat5e Data Cable, plenum, white, 1k ft Qty 1 No Warranty CAT5e-GY Cat5e Data Cable, plenum, gray, 1k ft Qty 1 No Warranty CAT5e-PU Cat5e Console Cable, plenum, white, 1k ft Qty 2 No Warranty CAT5e-GN Cat5e Data Cable, plenum, green, 1k ft Qty 1 No Warranty Contractor Provided Support Components: User Training for all installed devices and options. Technical Training for maintenance personnel. 3. Language: All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 4. Conformance Standards: The contractor s performance must follow all applicable state, federal and local laws and regulations. 5. Hours of Work: All work shall be performed during Standard Hours (8:00 am 5:00 pm, M F). 6. Preventative Maintenance: a. Upon completion of installation, the Contractor shall coordinate a reasonable amount of User Training for all installed devices and options and shall, also, coordinate a reasonable amount of basic Technical Training for maintenance personnel. 7. Emergency Repair Service: The contractor shall provide Emergency Repair Services based on Manufacturer s Warranty of five (5) years and one (1) year warranty on all other products and labor installation. . 8. Parts: The contractor shall furnish all parts as described in the Scope of Work and General Requirements sections as covered by this contract, in accordance with the Conformance Standards. C. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. D. CONTRACTOR SECURITY REQUIREMENTS 1. This contractor access to VA Texas Valley Coastal Bend Health Care System, Harlingen Care Center (VATVCBHCS), 3rd Floor Operating Rooms, 3E-105 3B-132, 3E-107, 3E-109, and 3E-1, but does not need access to any VA information system. 2. The C&A requirements do not apply. A Security Accreditation Package is not required. 3. None of the information in this contract includes Protected Health Information (PHI) or Individually Identifiable Information (III). 4. NO VA DATA OF ANY TYPE SHALL BE TRANSFERRED FROM THE VA. 5. The vendor will not have remote access to complete the repair(s) and preventive maintenance. 6. ALL DATA AND ELECTRONIC MEDIA WILL NOT LEAVE THE VA. 7. All hard drives will not leave the VA. 8. Vendor will have supervised access when onsite performing service/maintenance E. RECORDS MANAGEMENT All records (administrative and project specific) created during the period of the contract belong to VATVCBHCS and must be returned to VATVCBHCS at the end of the contract. 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999)      (a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation.      (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must-           (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;           (2) Clearly identify the item by-                (i) Brand name, if any; and                (ii) Make or model number;           (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and           (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.      (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.      (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of clause) VAAR 852.212-72 Gray Market Items: a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY. Please title email with RFI Solicitation Number Please title email with RFQ Solicitation Number