Inactive

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended str... This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of businesses including (but not limited to) 8(a), HUBZone, Service Disabled Veteran-Owned Small Business, and Veteran-Owned Small Business firms relative to the North American Industry Classification Code (NAICS) 811219. The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA ZEBRA LABEL PRINTER LOCAL STOCK NUMBER: CRX-PNT-002 0002 2.00 EA USB WIRELESS SCANNER LOCAL STOCK NUMBER: CRX-SCN-001 0003 1.00 EA WIN2016 CRX TEST PHYSICAL SERVER LOCAL STOCK NUMBER: CRX-SRV-009 0004 1.00 EA WIN2016 CRX BASE+ PHYSICAL SERVER LOCAL STOCK NUMBER: CRX-SRV-012 0005 1.00 EA WIN2016 CRX TEST VAPP LOCAL STOCK NUMBER: CRX-SRV-014 0006 2.00 EA PC MEDCAR WORKSTATION ASSY (WIN10) LOCAL STOCK NUMBER: CRX-WKS-003 0007 3.00 EA SUPPORT STATION WIN10 LOCAL STOCK NUMBER: CRX-WKS-005 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT CONNECTRX SERVER UPGRADE SERVER CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COR): CTVHCS will appoint one (1) COR for this contract. When service is requested, the contractor will always contact the COR. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled delivery will be provided only during Contractors normal working hours and local site time. Upon acceptance of this contract, the Contractor shall immediately contact the COR Brandi Lujan SCOPE OF WORK: ConnectRX Server Upgrade Server with: Zebra label printer Wireless Scanner WIN2016 Test and Physical server Support for three years . 1901 S 1st Street Temple, TX 76504. Delivery activities shall consist of the following: Set-up. All preparation necessarily required to ready the Servers for operation (set-up and training). Post installation inspection. COR will verify that required specifications are met and testing will be performed as necessary to meet VA and vendor requirements. Upon receiving a maintenance and repair call from CTVHCS, the Contractor shall make a return telephone call for within 2 hours. The Contractor will restore the equipment to FULL PERFORMANCE within forty-eight (48) hours of the original call. The Contractor shall notify the COR of the existence or development of any defects in the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). Training and support and preventative maintenance and educational courses to be provided on-site as indicated. The vendor will provide all resources required to ensure a smooth transition, in accordance with the contract requirements. DESCRIPTION CONNECTRX SERVER, PROVIDED EQUIPMENT: Equipment features: ONSITE IMPLEMENTATION FEE Fee for service, daily charge basis of $0.00/day plus expenses. The minimum support covers 8 hours of onsite implementation and travel. Connect RX Base and Test physical server on WIN2016 CRX. Server must be compatible with XR2 Medication Robot. Dedicated PC is required to run this on this server. Installation and Monthly support fee will be included in the purchase price/ EXCLUSIONS (unless otherwise quoted) : Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated by the drawings, or specifications. Modification or corrections to installation room or supplied power. PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect personal and confidential information that they may come upon, while servicing medical equipment. DOCUMENTATION: Contractor will provide the COR with individual written reports which describe the maintenance and repair service performed on the equipment under warranty in sufficient detail so as to be acceptable by field inspectors of the Joint Commission and other inspecting bodies. This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer s specifications after repair. The service report will be signed by the contractor s service technician, and by designated CTVHCS personnel. NEGLIGENCE CLAUSE: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs will be reported to the Contracting Officer s representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The government will incur no charges for service and parts including glassware due to accident, abuse, misuse or negligence by the contractor or his representative. RECORDS MANAGEMENT: All records (administrative and program specific) created during the period of the contract belong to VA Central Texas Health Care System(CTVHCS) and must be returned to CTVHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. NARA RM Language Clause to be included in contracts: 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21 , 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer s performance specifications at the contract expiration date.