The purpose of this amendment is to cancel Request for Quote: 36C25720Q0006_1 for the convenience of the Government. A new Request for Quote will be posted.
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Introduction This Sources Sought is issued solely for information and planning purposes only. This is not an Invitation for Bids, a Request for Quotation, or a Request for Proposal, nor does it restri... Introduction This Sources Sought is issued solely for information and planning purposes only. This is not an Invitation for Bids, a Request for Quotation, or a Request for Proposal, nor does it restrict the Government s decision on the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice will not be used as an Offer and cannot be accepted by the Government to form a binding contract. Any contract/order(s) that might be awarded based on information received or derived from this market research will be the outcome of a separate process. The Department of Veterans Affairs North Texas VA Health Care System located in Dallas, Texas is conducting a market survey to help determine the availability and technical capability of qualified small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses and/or HUBZone small businesses capable of serving the needs identified below. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. PROJECT REQUIREMENTS: The requirements listed in the following Scope of Work are to be applied upon issuance of the service/maintenance contract for the El Paso VAMC, 5001 N. Piedras, El Paso, TX 79930 for the period January 1, 2020 through December 31, 2020. General Objectives and Requirements This requirement is for providing and maintaining work uniforms for the Emergency Management System Personnel at the El Paso Veterans Administration Health Care System (ELPVAHCS) located at 5001 North Piedras Street, El Paso, TX 79920-5001. Initial uniform issues shall consist of 11 sets for each employee working 5-day week. All initial uniform issue and subsequent new employee issue shall be newly issued uniforms. The Period of Performance will be from date of award for a 5-year term (base plus 4). ¨ Title of project: Uniform Contract ¨ Authority for the project All services must adhere to VHA Handbook 1850.04, Employee Uniforms, dated November 4, 2011. ¨ Purpose of the project It is the intent of the Government obtain a contractor who can provide cleaning and replacement uniforms used by Veterans Affairs personnel. There is a chance that some uniforms shall have the potential for exposure to blood born pathogen contamination or other biohazard material. EPVAHCS requires uniforms to be supplied in various sizes, quantities, and for various work schedules. Shall need all soiled uniforms picked up, counted, laundered, and delivered clean once a week. Tracking of soiled items that leave the facility and clean items that are delivered to the station is also required. It is expected that the number of soiled uniforms collected in one week are the same number of clean uniforms delivered the next week. ¨ Background ELPVAHCS is a Level 3 (which is the lowest level) hospital. These uniforms may be used in direct patient contact with exposure to blood born pathogen contamination or other biohazard material. ¨ Scope and methodology Replacement policy & costs Damage rate for each item ELPVAHCS logo & employee service patches cost Uniform alterations Service charge Alternate drop off & pick up location Dirty uniform storage/receptacles Clean uniform storage/receptacles Time frame after uniforms are measured for initial delivery Time frame for delivery of new employee s uniforms All soiled uniforms picked up from the previous week shall be cleaned, pressed (ironed) and delivered to the appropriate place within one week. Handle soiled uniforms that need repair separately and make repair or a replace garment, within one week of pick up. Replace uniform garments due to fair wear and tear within one week of being returned. Replacements shall be new or nearly new in quality. Provide separate containers for clean and soiled uniforms and microfiber mops. Provide Initial uniforms as per type and quantities mentioned above, all uniforms must have the VA logo patch attached and department patch. Veterans Affairs logo Patches shall be provided by the contractor and visibly displayed on shirt Tasks and Associated Deliverables ¨ Description of tasks and associated deliverables Item # Description Base Qty Unit Estimated Cost MEN S LONG SLEEVE SHIRT *Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS *Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week 11 month MEN S CHINO COTTON SHIRT *Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week 11 month MEN S LONG SLEEVE DENIM SHIRT Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week 11 month MEN S DENIM WORK JEANS Denim four or five pocket heavy duty denim pants with reinforced seems at stress points Color Denim Jean Pant Style 10 employees working an average of 5 days per week 11 month WOMEN S POPLIN SHORT SLEEVE SHIRT Cotton or Cotton Blend lightweight blouse with a notched lapel. Left or right pocket and hemmed sleeves Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month WOMEN S BUTTON-DOWN LONG SLEEVE SHIRT Cotton or Cotton Blend 2 ply with a button-down collar Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month FLAT FRONT WORK PANTS Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops. Color Charcoal 3 employees working an average of 5 days per week 11 month MINI CHECK WORK SHIRT Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays. Color White/Blue check 3 employees working an average of 5 days per week 11 month Total Price Item # Description Option Year 1 Qty Unit Estimated Cost MEN S LONG SLEEVE SHIRT *Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS *Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week 11 month MEN S CHINO COTTON SHIRT *Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week 11 month MEN S LONG SLEEVE DENIM SHIRT Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week 11 month MEN S DENIM WORK JEANS Denim four or five pocket heavy duty denim pants with reinforced seems at stress points Color Denim Jean Pant Style 10 employees working an average of 5 days per week 11 month WOMEN S POPLIN SHORT SLEEVE SHIRT Cotton or Cotton Blend lightweight blouse with a notched lapel. Left or right pocket and hemmed sleeves Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month WOMEN S BUTTON-DOWN LONG SLEEVE SHIRT Cotton or Cotton Blend 2 ply with a button-down collar Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month FLAT FRONT WORK PANTS Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops. Color Charcoal 3 employees working an average of 5 days per week 11 month MINI CHECK WORK SHIRT Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays. Color White/Blue check 3 employees working an average of 5 days per week 11 month Total Price Item # Description Option Year 2 Qty Unit Estimated Cost MEN S LONG SLEEVE SHIRT *Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS *Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week 11 month MEN S CHINO COTTON SHIRT *Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week 11 month MEN S LONG SLEEVE DENIM SHIRT Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week 11 month MEN S DENIM WORK JEANS Denim four or five pocket heavy duty denim pants with reinforced seems at stress points Color Denim Jean Pant Style 10 employees working an average of 5 days per week 11 month WOMEN S POPLIN SHORT SLEEVE SHIRT Cotton or Cotton Blend lightweight blouse with a notched lapel. Left or right pocket and hemmed sleeves Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month WOMEN S BUTTON-DOWN LONG SLEEVE SHIRT Cotton or Cotton Blend 2 ply with a button-down collar Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month FLAT FRONT WORK PANTS Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops. Color Charcoal 3 employees working an average of 5 days per week 11 month MINI CHECK WORK SHIRT Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays. Color White/Blue check 3 employees working an average of 5 days per week 11 month Total Price Item # Description Option Year 3 Qty Unit Estimated Cost MEN S LONG SLEEVE SHIRT *Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS *Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week 11 month MEN S CHINO COTTON SHIRT *Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week 11 month MEN S LONG SLEEVE DENIM SHIRT Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week 11 month MEN S DENIM WORK JEANS Denim four or five pocket heavy duty denim pants with reinforced seems at stress points Color Denim Jean Pant Style 10 employees working an average of 5 days per week 11 month WOMEN S POPLIN SHORT SLEEVE SHIRT Cotton or Cotton Blend lightweight blouse with a notched lapel. Left or right pocket and hemmed sleeves Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month WOMEN S BUTTON-DOWN LONG SLEEVE SHIRT Cotton or Cotton Blend 2 ply with a button-down collar Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month FLAT FRONT WORK PANTS Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops. Color Charcoal 3 employees working an average of 5 days per week 11 month MINI CHECK WORK SHIRT Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays. Color White/Blue check 3 employees working an average of 5 days per week 11 month Total Price Item # Description Option Year 4 Qty Unit Estimated Cost MEN S LONG SLEEVE SHIRT *Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS *Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week 11 month MEN S CHINO COTTON SHIRT *Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week 11 month MEN S CARGO WORK PANTS Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week 11 month MEN S LONG SLEEVE DENIM SHIRT Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week 11 month MEN S DENIM WORK JEANS Denim four or five pocket heavy duty denim pants with reinforced seems at stress points Color Denim Jean Pant Style 10 employees working an average of 5 days per week 11 month WOMEN S POPLIN SHORT SLEEVE SHIRT Cotton or Cotton Blend lightweight blouse with a notched lapel. Left or right pocket and hemmed sleeves Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month WOMEN S BUTTON-DOWN LONG SLEEVE SHIRT Cotton or Cotton Blend 2 ply with a button-down collar Color Light blue 3 employees working an average of 5 days per week 11 month WOMEN S FLEXIBLE WAISTBAND PANTS Cotton or Cotton Blend Twill with elastic waistband for extended range of motion Color Navy Women s Style 3 employees working an average of 5 days per week 11 month FLAT FRONT WORK PANTS Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops. Color Charcoal 3 employees working an average of 5 days per week 11 month MINI CHECK WORK SHIRT Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays. Color White/Blue check 3 employees working an average of 5 days per week 11 month Total Price ¨ Requirements ELPVAHCS requires uniforms to be supplied in various sizes, quantities, and for various work schedules. Shall need all soiled uniforms picked up, counted, laundered, and delivered clean once a week. Tracking of soiled items that leave the facility and clean items that are delivered to the station is also required. It is expected that the number of soiled uniforms collected in one week are the same number of clean uniforms delivered the next week. Method of Delivery The Contractor shall make use of commercial best practices in the packing and shipment of packages, unless otherwise stated in this order. Delivery Address: El Paso VAHCS 5001 N. Piedras El Paso, TX 79930 The Contractor shall schedule on-site delivery with the COR during normal working hours between Monday and Friday, 8:00 a.m. and 4:30 p.m., local time, excluding Federal Holidays. Work outside of Normal Business Hours is not authorized unless pre-approved by the Contracting Officer and the COR. Work outside of Normal Working hours shall not result in extra costs incurred against the government. Legal Holidays Observed by the ELPVAHCS New Year s Day 01 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day 04 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas 25 December Period of Performance (POP) POP shall be one year from time of award with 4, one-year option periods. Place of Performance The work shall be performed at the contractor s site. Meetings and project planning activities shall be performed at the government s site. Organizational Conflict of Interest The offeror s attention is directed to FAR Subpart 9.5, Organizational Conflicts of Interest. Any potential conflict of interest issues shall be considered prior to award of the work to be performed. Contractor Employees The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official government acts. Quality Assurance The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor s performance. The oversight provided for in the order and in the QASP shall help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP shall be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary. Government Furnished Equipment (GFE)/ Information (GFI)/Facilities None. QUOTATION PREPARATION INSTRUCTIONS The proposal submission should include the Technical and Management approach for providing services. Your quotation shall be submitted by end date of solicitation to Toni A. Clendenen, Branch Chief, Services 2 by mail at the physical address listed below: NCO 17 Contracting Office, 124E HWY 67 Duncanville, TX 75104 Small Business Participation Socio-economic consideration is given to small business in accordance with FAR 8.405-f(a). EVALUATION CRITERIA Evaluation factors are listed in descending order of importance Past Performance. past performance with other Government contracts should include a history of customer satisfaction and collaboration. Past performance information will be utilized to determine the quality of the contractor s past performance as it relates to the probability of success of the required effort. Technical Approach. demonstrate the method for accomplishing the tasks outlined in the Statement of Work and an approach that is likely to yield the required results within the required time frame. Management. Demonstrate the academic, technical, and professional qualifications and the "sufficiency of key personnel proposed" are the most important aspects of the management approach and staffing. Demonstration of your overall approach to managing the project, the proposed performance metrics approach to required quality assurance, configuration management, risk management, and project management plans. Cost / Price. Non-cost factors when combined are approximately equal to cost/price. PERSONNEL Personnel. The contractor shall provide in writing the name and phone number of a person within (10) ten calendar days of the award of the contract. The personnel shall be qualified and experienced to oversee the personnel assigned to perform the installation and maintenance services. The contractor shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor s personnel may be experiencing during the performance of this contract. Unresolved problems shall be referred to the Contracting Officer for resolution. Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge always when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract. Government point of contact (POC). The COR shall be the Government s POC. If required, the COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center. SECURITY STATEMENT: The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer. No other security statements are required. 13. ACRONYMS AND DEFINITIONS Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. Contracting Officer s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. 14. INSURANCE: Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. 15. CONTRACT TIME PERIOD: Contract period of performance shall be from October 1, 2019 to September 30, 2020 for the base year on this Solid Waste Removal Contract. Contract may be canceled at any time with a thirty (30) day written notice. 16. QUALITY ASSURANCE SURVEILANCE PLAN (QASP): COR shall use surveillance methods listed below in the administration of this QASP. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) COR shall periodically review major aspects of the PWS to include response time, quality of services provided, and equipment uptime. COR shall utilize direct observations both from the COR, as well as those of the using department or section to ensure a full 360-degree review of the level of service provided. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections shall be unscheduled, as required.) COR shall routinely inspect service records supplied by vendor with using service to ensure quality of service and positive customer interaction. COR shall periodically monitor interaction of vendor with using service to ensure services are provided timely, efficiently, and meet the customer s needs. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the patient to identify deficiencies. Complaints are then investigated and validated.) COR shall routinely engage customers in discussions regarding services rendered and ensure that all communications from the vendor are professional. COR shall review customer complaints regarding system maintenance, downtime, and general communication with vendor, to ensure vendor is aware of any situations where a high-quality of service may have been compromised.
Data sourced from SAM.gov.
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