Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

The purpose of this amendment to Combined Synopsis/Solicitation Number: 36C25719Q1179 is to address questions submitted regarding the services outlined within the synopsis/solicitation, to provide a r... The purpose of this amendment to Combined Synopsis/Solicitation Number: 36C25719Q1179 is to address questions submitted regarding the services outlined within the synopsis/solicitation, to provide a revised/updated Price/Cost Schedule, and to provide a revised/updated Statement of Work. The Question and Answer Period for this solicitation is closed. Will a fire alarm technician or VA employee be available during all inspections to man the panel? Yes, VA employee will be available Please provide fire alarm panel make/ model number (Honeywell System) Honeywell XLS-1000 Is the main FACP/ Honeywell system, networked for the entire campus? No Can we have a site map with all the buildings listed on the solicitation? Attached Please provide inspection reports for each building, showing number/ type of systems to be inspected. If no reports are available can we have the list of risers and such for each building? Fire alarm test attached. Fire sprinkler test attached. Please provide an inspection schedule as to when each quarterly, semi-annual and annual inspection is due for each building Attached What year and month are the 5- year inspections due? We will start with the award of the contact. The solicitation references antifreeze systems. However, at the site visit it was mentioned there are none. Can you please confirm? They have been converted to dry systems Please confirm there are no water storage tanks that feed the fire sprinkler systems. The water tower is connected to the lines that feed the fire sprinkler. Please confirm the total number of hydrants on the campus. 10 Please confirm the total number of PIV s on campus. 2 The solicitation talks about performing hydrant inspections at 25% each quarter. Can hydrants be inspected on an annual basis instead of 25% quarterly and if so, what month? Yes, the first month of award. Can you please provide a total count of fire backflows for the campus? 5 Where there be site/laydown yard or/secure room to store equipment, tools, spear parts etc.? we have an area at the back of the campus that the contractor can use as a laydown yard/parking. What will the ICRA level be for the project? that will be determined once we know the contractor s method. If you are not creating dust it will be very low. If testing is all you do, then it will be minimal. Will any of the work that we will be performing be required to be performed after normal duty hours or on weekends? If there is a disruption to patients then some testing may have to be done other than normal work hours. Attachment A, Table 1, Elements of Performance does not list quantities of devices to be inspected. Will the VA provide quantity of devices to be inspected in addition to the frequency of inspections? An exact number of devises is not known. The contractor will have access to fire sprinkler drawings and the computer that has the fire alarm layout on it. Does the VA want the contract to cover just sprinkler systems or fire alarm and sprinkler? fire alarm and sprinkler Most of the titles, descriptions, SOW, QASP, etc. only addresses NFPA 25, wet & dry systems; however, Amendment document Attachment - 36C25719Q1179-003 talks about the Notifier system and the need for factory trained technicians which would not be required if only sprinklers were covered by the SOW. Need to tests both sprinklers and fire alarm. QUOTE SHOULD BE BROKEN DOWN AS FOLLOWS: PRICE/COST SCHEDULE ITEM INFORMATION BASE YEAR: SEPTEMBER 29, 2019 SEPTEMBER 28, 2020 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001a 4 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 ITEM INFORMATION OPTION YEAR 1: SEPTEMBER 29, 2020 SEPTEMBER 28, 2021 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 12.00 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002a 4 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 ITEM INFORMATION OPTION YEAR 2: SEPTEMBER 29, 2021 SEPTEMBER 28, 2022 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003 12.00 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003a 4 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 ITEM INFORMATION OPTION YEAR 3: SEPTEMBER 29, 2022 SEPTEMBER 28, 2023 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004 12.00 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004a 4 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 ITEM INFORMATION OPTION YEAR 4: SEPTEMBER 29, 2023 SEPTEMBER 28, 2024 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0005 12.00 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0005a 4 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 PRICE/COST SCHEDULE (IAW FAR 52.217-8 EXTENSION OF SERVICES) ITEM INFORMATION SEPTEMBER 29, 2024 MARCH 28, 2018 (6 MONTHS) ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0006 6 MO ________________ ________________ Fire Suppression and Detection Systems Service Contract ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0006a 2 QTR ______________ _______________ System Repairs not to exceed $5,000.00 per Quarter The contractor shall submit a quote for approval to the COR for all repairs over $1,000.00 STATEMENT OF WORK Fire Suppression and Detection Systems Tests and Inspections SCOPE OF WORK: The West Texas VA Health Care System (WTVAHCS) located at 300 Veterans Boulevard, Big Spring, Texas, requires non-personal services for test and inspection of the fire suppression systems. Systems to be tested and certified are listed on attachment A of this document. All tests and inspections shall be performed in accordance with the requirements as outlined by the national fire protection association (NFPA), state, VA, VACO, and in accordance with manufacturer instructions. DESCRIPTION: Contractor shall provide all supervision, materials, transportation, and labor necessary to perform testing and inspection of fire suppression and protection systems at the WTVAHCS. See attachment A for specific testing, control and interval standards for EC.02.03.05 VHA standard column only. REQUIREMENTS: The contractor shall ensure that all personnel performing work on this contract shall have at minimum the following certifications. At a minimum, the National Institute for Certification in Engineering Technologies (NICET), Level II is required. Texas Department of Insurance State Licensure is required: Fire Alarm Technician (FAL). All assigned technicians must have a minimum of three (3) years of experience in fire alarm / fire sprinkler inspections, installation, service. Contractor shall possess the following Texas state licenses / Registrations. ACR (fire alarm) ACR-SS (monitoring) APS - fire alarm superintendent SCR fire sprinkler SCR U (sprinkler certificate of registration underground) RME - Responsible Managing Employee DEFINITIONS/ACRONYMS: A. CO - Contracting Officer B. COR - Contracting Officer's Representative C. NFPA - National Fire Protection Association D. FMEO Factory Mutual Engineering Organization E. VA - Department of Veterans Affairs Medical Center F. WTVAHCS West Texas VA Health Care System COMFORMANCE STANDARDS: A. Test and inspection-wet pipe fire protection systems (quarterly) Tests and inspections shall be conducted in accordance with NFPA 25 standard for the inspection, testing, and maintenance of water-based fire protection systems. System testing provides reasonable assurance that the system is operating as intended. Thus, testing will provide a degree of reliance for the protection for life, and property, from a fire through the inspection, testing, and maintenance methods. All system components shall be tested in accordance with NFPA 25 chapter 2, to verify that they function properly. Identify and report any conditions that render the system ineffective during a fire situation. During the test, control valves will be opened, closed, and checked for corrosion and accuracy. Valve position indicating (tamper) switches will be tested and adjusted if necessary. A detailed report will be provided with the test & inspection results to the VA. They should be compared to previous reports (if any) for discrepancies. B. Test and inspection-dry pipe fire protection (quarterly) Per NFPA 25 standard for the inspection, testing, and maintenance of water-based fire protection system, section 9-4.4.2.2, each dry pipe valve is to be trip tested, and inspected on an annual basis. Dry pipe valves will be fully trip tested when warm weather is prominent to allow time for all water that has entered into the system or, condensation to drain to the system low points. All system components will be tested to verify that they function as intended. Tests of components require: valves to open, close, and verified that they are seating accordingly, then restored to normal working conditions, gauges are free from corrosion and are reading accurately, valve tamper switches will be tested or adjusted for proper working operation. Should the dry pipe system protect areas such as a freezer the system shall be tested in a manner that will not introduce moisture into the piping. Each priming water level will be checked for proper levels on a quarterly basis. High priming levels can affect the operation of the systems supervisory devices and will be verified each quarter for proper levels. Low pressure alarms, and automatic air pressure maintenance devices, if provided, will be tested to verify proper operation. All testing will be performed during normal work hours and days. Should a full trip test and flow of the dry systems not be acceptable at the time of testing, the VA has the option to have a functional trip test performed. A functional trip test allows the dry pipe valve to be tested and internally inspected without flowing water through the systems. The testing and inspections will be conducted in accordance with the latest and most current NFPA 25 standard. A detailed report will be provided to the VA indicating the condition of the system. The newly acquired test results should be compared to previous test results (if any) for verification of ant discrepancies in the water supply, valve operations, or any other changed conditions, defective items should be repaired or replaced as soon as possible. For all class I and class II fire sprinkler systems, on an annual basis, alarm check valves shall be inspected internally, serviced, and tested to assure that they function properly. For systems that include backflow prevention assemblies per NFPA 25 section 9-6 backflow prevention assemblies, all existing alarm check valves are to be internally inspected and serviced at five (5) year intervals. Testing the system control valve for verification that the valve is closing and holding properly. Should the valve hold against pressure, the systems will then be drained of all system water pressure. After draining the system, an internal valve service and inspection will be performed. All working components such as the clapper hinge, hinge spring, clapper facing, and the seat ring will be visually inspected for signs of wear. Any deficiencies will be noted on the inspection report. Upon completion of the internal valve service and inspection the system will be placed back into normal working operation; then, NFPA 25 inspection will be performed. C. Test and inspection-private fire service mains (25% each quarter) Test and inspection shall be conducted in accordance to NFPA 25, chapter 4 standard for the inspection, testing, and maintenance of water-based fire protection systems, and NFPA 25 standard for the installation of private fire service mains and their appurtenances. The purpose is to ensure a degree of operation for private fire service mains, and that fire hydrants function as intended. A visual examination of the fire hydrants will be conducted. The examination consists of checking for leaks, corrosion, location and position of the hydrant outlets, and physical damage (if any). The test will be performed to determine the working or operable status of the existing fire hydrant. This procedure consists of physical operation, and lubrication of the fire hydrant. This provides verification that the hydrant is not obstructed and is operating as intended. The flow tests will be conducted by means of operating 100% of the on-site fire hydrants during a one (1) year time frame. Twenty-five (25) percent of all hydrants will be tested each quarter. One fire hydrant will be used for determining the static pressure, and the residual pressure. One downstream hydrant will be opened at full flow to determining the gallons per minute flowing. Each of the fire hydrant flow results should be compared to previous year s results (if any) to determine if there is any indication of deterioration in the water supply. A flow graph will be prepared and provided to the VA showing the results of the flow test and hydrant operation. D. Test and inspection-antifreeze loop fire protection systems (quarterly) Tests and inspections shall be conducted in accordance with NFPA 25, standard for the inspection, testing and maintenance of water-based fire protection systems, NFPA13, chapter 3-5.2.1, standard for the installation of sprinkler systems, and factory mutual engineering organization (FMEO) #2-8n installation of sprinkler systems modified guide. Testing provides assurance that the system is freeze protected as intended. Testing will provide reliance for the protection for life and property from a fire through inspection, testing, and maintenance methods. All systems components shall be tested in accordance with NFPA 25 to verify that they function properly. The intent is to identify and report any conditions that render the system ineffective against freezing conditions. Tests will be made by drawing a sample of the solution from the antifreeze loop at the lowest point within the loop. Solution testing will be conducted on an annual basis. However, it is recommended that sample testing be conducted numerous times during the freezing season. If system modifications occur sample test is conducted, an additional test should be conducted to verify that appropriate freeze protection is achieved. A hydrometer or refract o meter shall be used to measure the specific gravity of the solution drawn from the system thus indicating the level of freeze protection. A detailed report will be provided to the VA. Indicating the test and inspection results that should be compared to previous reports (if any) for discrepancies. E. Test and inspection-fire pump (annual) The testing and inspection of the fire pump shall be conducted in accordance with NFPA 25, chapter 5 fire pumps. The purpose of the inspection is to verify that the pump assembly appears to be in good operating condition and is free from physical damage. Also to assure that the unit will start automatically and manually, and that it will provide a continuous delivery of the fire protection system (s) required water supply. Per NFPA 25, the pump may be tested by means of discharging water or by use of an approved flow meter, which does not discharge any water. Should a flow meter be utilized during regular testing, NFPA recommends that every third (3) year the unit be tested via water discharge. Information will be recorded and provided of three (3) test points. Three (3) test points must be recorded in order to satisfy NFPA requirements. One with no flow, one at 100% of the pump rated flow capacity, and one at 150% of rated capacity. The flow rates (GPM), and pressures (psi) shall be recorded. If a variable speed motor drives the unit the revolutions per Minute (rpm) are also recorded. For electric motors the voltage and amperage draw shall be recorded at each test point. The results are compared to the rated capacities of the unit. Simulating a normal power failure with the unit delivering peak power output shall test the automatic power transfer switch. Circulation and/or discharge relief valves shall be checked with the pump churning (no flow), to visually verify that sufficient water is discharging through the valve. Alarm indicators shall be checked and the jockey pump shall be operated. System components within the fire pump room will be tested. Control valves will be opened, closed, and checked to ensure that they seat properly. Gauges will be checked for corrosion and accuracy. Valve position indicating (tamper) switches will be tested and adjusted if necessary. A written report will be provided to the VA. In addition to the report, the test points will be charted on a graph providing a performance curve for the unit. The curve should be compared to the unadjusted field acceptance test curve and to the most recent previous (if any) test curve. Deficiencies should be reported as soon as possible. A summary of fire pump inspection, testing, and maintenance is contained in NFPA 25, table 5-5.1. ADDITIONAL SERVICES: Additional services are defined as any work requested and authorized by WTVAHCS that is within the scope of this contract but is in addition to the contract requirements. Any need for work of this nature detected by the contractor shall be immediately reported to the VA but work shall not start until appropriate change documents have been issued. HOURS OF COVERAGE: Normal hours of coverage are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or his designee. Work performed outside the normal hours of coverage must be approved by Facilities Manager and the COR. Funding for services that are outside the normal coverage hours or on holidays must have funding approved prior to any service being allowed. Federal Holidays observed by WTVAHCS are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day REPORTS AND DOCUMENTATION: Upon completion of all test and inspection services, the contractor shall report to the WTVAHCS COR or designee the results in writing to include a description of every test and inspection completed. The report will identify repairs needed and overall condition of the systems. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: The contractor personnel assigned to work at facilities and on equipment and systems listed herein must be fully qualified and shall be certified by the appropriate federal and state regulatory agencies to meet federal and local certification requirements consistent with the requirement of the work being performed. Fully qualified is defined as factory trained (or equivalent) and experienced to work on the equipment assigned. Copies of personnel training records, certifications and work experience shall be made available upon WTVAHCS request. WTVAHCS reserves the right to reject any contractor personnel and refuse them permission to service or inspect covered equipment. FAILURE TO PERFORM: If any maintenance or repair service does not meet the Requirements outlined herein, WTVAHCS may require the contractor to re-perform the services to conform to the contract requirements at no additional cost. FIRE ALARM TRIP CHARGE: If the contractor trips a fire alarm due to negligence, inattention or failure to properly coordinate and request fire alarm system shutdown, the contractor will be charged actual costs incurred for VA personnel responding to the alarm. In addition, the contractor will be liable for losses associated with disruption of facility operations, fines, charges and other costs imposed by the VA or external Fire Departments and any City, County, State or external agency. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: All contractor personnel are required to be aware of and observe security, safety and environmental requirements of the VA facility including, but not limited to, restricted area access, wearing of distinctive clothing bearing the name of the contractor, wearing visible identification issued by the WTVAHCS Police Section at all times while on the premises of the WTVAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. WTVAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at WTVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. PLACE OF PERFORMANCE: West Texas VA Health Care System 300 Veterans Boulevard Big Spring, Texas 79720 PERIOD OF PERFORMANCE: Base Year: September 29, 2019 September 28, 2020 Option Year 1: September 29, 2020 September 28, 2021 Option Year 2: September 29, 2021 September 28, 2022 Option Year 3: September 29, 2022 September 28, 2023 Option Year 4: September 29, 2023 September 28, 2024 SECURITY: This service does not involve contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contract system) to a VA internet trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per Handbook 6500.6. The C&A requirements do not apply, and that a Security Accreditation Package is not required. DISCOVERY: Aspects of the fire suppression system may require on site discovery QUALITY ASSURANCE SURVEILLANCE PLAN Type of Service: Fire suppression system test and inspection services at the WTVAHCS located at 300 Veterans Blvd., Big Spring, TX. Task Standard Acceptable Quality Level Surveillance Method Incentive 1. Test and inspection wet pipe fire protection system (quarterly). In accordance with NFPA 25 standard, state, and Manufacturer instruction. There will not be more than one (1) instance of non-service. COR will monitor contractor performance Positive or negative performance rating. 2. Test and inspection dry pipe protection (quarterly). In accordance with NFPA 25 standard, state, and Manufacturer instruction. There will not be more than one (1) instance of non-service. COR will monitor contractor performance Positive or negative performance rating. 3. Test and inspection private fire service mains (25% quarterly) In accordance with NFPA 25 standard, state, and Manufacturer instruction. There will not be more than one (1) instance of non-service. COR will monitor contractor performance Positive or negative performance rating. 4. Test and inspection anti-freeze loop fire protection system (quarterly) In accordance with NFPA 25 standard, NFPA 13, FMEO, state, and Manufacturer instruction. There will not be more than one (1) instance of non-service. COR will monitor contractor performance Positive or negative performance rating. 5. Test and inspection fire pump (annual) In accordance with NFPA 25 standard, state, and Manufacturer instruction. There will not be more than one (1) instance of non-service. COR will monitor contractor performance Positive or negative performance rating. *Test and inspection requirements for all other systems to include but not limited to emergency lighting, detection device, communications devices are listed on attachment A of this document.