Inactive

The purpose of this amendment to Request for Quote: 36C25719Q0956_1 is to answer questions submitted by interested parties and to extend the quote submission date. Revised Updated Quote Submission Dat... The purpose of this amendment to Request for Quote: 36C25719Q0956_1 is to answer questions submitted by interested parties and to extend the quote submission date. Revised Updated Quote Submission Date: Quotes must be received no later than Tuesday, September 3, 2019, 2:00PM CST. Email your quote to Charles.Brown9@va.gov and Victoria.Rone3@va.gov. The subject line must specify 36C25719Q0956_1. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Previous Quote Submission Date: Quotes must be received no later than Friday, August 30, 2019, Noon CST. Email your quote to Charles.Brown9@va.gov and Victoria.Rone3@va.gov. The subject line must specify 36C25719Q0956_1. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Questions and Answers: Please confirm how many pick-ups were provided in 2018 for the 30 cu Yd compactor 13 pick-ups Please confirm how many pick-ups were provided in 2018 for the 30 cu. Yd Roll Off 10 pick-ups What type(s) of material will be disposed of in the containers. Are they both regular mixed solid waste (trash), recycling, medical waste. etc. Compactor regular mixed solid waste (trash), we try to sort out the recycling. Roll-Off construction materials, ceiling tiles, filters, old furniture that is broken. Pallets. Pretty much anything except medical waste. What is the current contract number for this work? VA258-15-C-0014 What vendor is currently servicing this work? Hamilton Alliance Is this IDIQ (by the haul for compactor & roll off), or is it FFP? This is a firm fixed price contract as outlined in the solicitation. What is the estimated annual compactor hauls/pulls for the Base Year and is this consistent with all Options is the quantity (12) as the SOW says approximately 12 times per year? shouldn t this be a cost per haul x the number of estimated hauls? Last year FY18 we had 13 hauls. 12 per Base and option years. What is the estimated annual Roll Off hauls for the Base Year and is this consistent with all Options? FY 18 we had 10 hauls. 12 per Base and option years. Please note, without the estimated annual hauls, the vendor does not know how to price as the pricing is per month with an estimated quantity of (12) Months i.e. what is the Contractor obligated to do, each month for both the Compactor and Roll Off, or annually for both? The estimated hauls are outlined in questions 8-9. End of Document

Inactive

Introduction This Sources Sought is issued solely for information and planning purposes only. This is not an Invitation for Bids, a Request for Quotation, or a Request for Proposal, nor does it restri... Introduction This Sources Sought is issued solely for information and planning purposes only. This is not an Invitation for Bids, a Request for Quotation, or a Request for Proposal, nor does it restrict the Government s decision on the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice will not be used as an Offer and cannot be accepted by the Government to form a binding contract. Any contract/order(s) that might be awarded based on information received or derived from this market research will be the outcome of a separate process. The purpose of this Sources Sought is to identify qualified contractors capable of meeting the Department of Veterans Affairs (VA) requirements, to determine if commercial items are available or if commercial items can be modified to meet VA s requirements, to determine the appropriate contract type (i.e., firm fixed-price) that will best support this requirement, to understand commercial pricing practices and garner other market information readily available. Any information provided by a vendor should be non-proprietary in nature. The contractor shall provide all necessary supervision, labor, equipment and travel to lease of one (1) 30-yard self- contained compactor and one (1) 30-yard roll-off container as requested by the El Paso VA Health Care System (EPVAHCS) for Solid Waste Disposal services, including all maintenance, and providing hauling service to the local landfill. Compactor and Roll-off containers are set up at the EPVAHCS, 5001 North Piedras El Paso, Texas, 79930. All work is to be performed in accordance with the regulations, codes and or laws established by local, State and or Federal agencies. SCOPE OF WORK SPECIFICATIONS: Contractor shall provide One 30 Yard Compactor Container (Cram-A-Lot SC-T2-30 or equivalent) to be maintained on-site and connected to the EPVAHCS utility services. The contractor shall keep the compactor in operating condition and perform all necessary and periodic cleaning and maintenance. Contractor shall provide One 30 Yard Roll-off Container to be maintained on-site at the EPVAHCS. This unit shall require no utility connections. The contractor shall keep the container in operating condition and perform all necessary and periodic cleaning and maintenance. Contractor shall provide pick-up service as requested by the EPVAHCS through a communication means (email, phone, fax) as arranged between the Contractor and Contracting Officer Representative (COR). The facility business hours are from 8:00 am to 4:45 pm Monday through Friday. The Contractor shall have the ability to access the containers for haul, disposal and return 24 hours a day, 7 days a week. Container shall be returned (Compactor or Roll-off) within the same business day. The contractor shall deliver to a disposal site, which operates under the state and federal laws that govern landfills. Prior to award, the successful bidder shall be required to notify the Contracting Officer as to the location of the landfill it anticipates using. For each pick up, the contractor shall provide the COR a weight sheet identifying total weight disposed, container (Compactor or Roll-off) and date of service. This shall be provided on a monthly basis and attached to the invoice. The VA accepts responsibility to ensure that all materials deposited in the compactor container for disposal shall be normal refuse. Normal refuse is defined as refuse which does not include hazardous, toxic, highly flammable liquids, infectious or radio-active material. Contractor should be able to begin performance on October 1, 2019. SAFETY BARRICADES The contractor shall provide, when required, adequate barricades around the work area to prevent any unnecessary personnel from entering the work area or areas. Barricades shall be of sturdy construction and must be plainly visible. Spills by the contractor shall be cleaned up immediately. Spills by the contractor shall be reported to the COR at the time of the occurrence. UTILITIES / FACILITIES The Government shall provide space, water and electricity from existing outlets. The Contractor shall be responsible for any damage to the utility systems or facility property caused by the Contractor. SUPPLIES Supplies required for the performance of this contract shall be provided by the contractor. 6. SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. 7. PERSONNEL Personnel. The contractor shall provide in writing the name and phone number of a person within (10) ten calendar days of the award of the contract. The personnel shall be qualified and experienced to oversee the personnel assigned to perform the installation and maintenance services. The contractor shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor s personnel may be experiencing during the performance of this contract. Unresolved problems shall be referred to the Contracting Officer for resolution. Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge always when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract. Government point of contact (POC). The COR shall be the Government s POC. If required, the COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center. SECURITY STATEMENT: The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer.  No other security statements are required. 8. ACRONYMS AND DEFINITIONS Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. Contracting Officer s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. 9. INSURANCE: Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. 10. CONTRACT TIME PERIOD: Contract period of performance shall be from October 1, 2019 to September 30, 2020 for the base year on this Solid Waste Removal Contract. Contract may be canceled at any time with a thirty (30) day written notice. 11 Federal Holidays observed by the ELPVAHCS are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day 12. QUALITY ASSURANCE SURVEILANCE PLAN (QASP): COR shall use surveillance methods listed below in the administration of this QASP. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) COR shall periodically review major aspects of the PWS to include response time, quality of services provided, and equipment uptime. COR shall utilize direct observations both from the COR, as well as those of the using department or section to ensure a full 360 degree review of the level of service provided. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections shall be unscheduled, as required.) COR shall routinely inspect service records supplied by vendor with using service to ensure quality of service and positive customer interaction. COR shall periodically monitor interaction of vendor with using service to ensure services are provided timely, efficiently, and meet the customer s needs. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the patient to identify deficiencies. Complaints are then investigated and validated.) COR shall routinely engage customers in discussions regarding services rendered and ensure that all communications from the vendor are professional. COR shall review customer complaints regarding system maintenance, downtime, and general communication with vendor, to ensure vendor is aware of any situations where a high-quality of service may have been compromised.