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Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, O... Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI. 1. Title: Steris Advantage Plus Automatic Endoscope Reprocessors with installation 2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following: STATEMENT OF WORK (SOW) 1. BACKGROUND 1.1. The Veterans Healthcare System of the Ozarks (VHSO) Sterile Processing Service (SPS) requires two each Steris Advantage Plus Automatic Endoscope Reprocessors with installation, service plan, and startup consumables. The requested items and services are required by June 24th, 2024 because there is an existing construction contract for the renovation of the Sterile Processing Service area at the Springfield Missouri Gene Taylor CBOC in which the endoscope reprocessors are required to be provided by the VHSO and installed on that date. The Steris Advantage Plus Automatic Endoscope Reprocessors will enable the performance of sterile processing functions including the high-level disinfection of multiple endoscopes. 2. SCOPE 2.1. The Contractor will enable the performance of sterile processing functions by furnishing all labor, transportation, materials, and expertise necessary to provide the Springfield Missouri Gene Taylor CBOC with two each Steris Advantage Plus Automatic Endoscope Reprocessors with installation, service plan, and startup consumables. 3. SALIENT CHARACTERISTICS 3.1. Shall possess the capability to automatically fill, dose chemistry, and drain at the completion of a cycle. 3.2. Shall be 400kgs or less. 3.3. Shall be 120 VAC ± 10%: single phase, 60HZ; 1,200 Watts 3.4. Shall possess an interlocking lid sensor and a touch screen. 3.5. Shall possess the following dimensions: 78 ¾ H x 51 ½ W x 31 ¼ D 3.6. Shall have approximately a minimum flow rate of 1.32 GPM at 30 to 87 PSI and water temperature of 35 C ± 2 C. 3.7. Shall have disinfectant water temperature of RAPICIDE PA 30°: 35°C ± 2ºC, RAPICIDE PA 20°: 25°C ± 2ºC, ADASPOR SS: 25°C ± 2ºC 3.8. Shall have approximate air supply of 58 to 145 psi but the maximum demand of compressed air is 1.1 scfm. 3.9. Shall possess a heat load of cycle Basin 1 2400 BTU/hr, 2 Basins 3600BTU/hr, & Idle 900 BTU/hr. 3.10. Shall have an in-floor drain capable of draining 10.5 gal/min. 3.11. Shall Possess a facility supplied connection of a 110mm x 55mm duct in the wall for ventilation. A minimum of 12 L/s at 62 PA static pressure is required to properly vent the ADVANTAGE PLUS Pass-Thru Reprocessor. 3.12. Shall enable and require the use of operator PIN numbers. 3.13. Contractor shall provide all manufacturer recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format. 4. DELIVERY SCHEDULE 4.1. The requested equipment is required to be delivered and installed at the Springfield Missouri Gene Taylor CBOC not later than June 24, 2024. 4.2. The contractor shall coordinate all deliveries and installation arrangements with Angela Long, Chief Nurse of Sterile Processing Service. 4.3. The Contractor will ensure all deliverables are delivered to the following address and reference the VA s purchase order number as an Attn: line in the shipping address: Gene Taylor Outpatient Clinic VA, Attn: Purchase Order #, 1850 W Republic St, Springfield, MO 65807. 5. WARRANTY 5.1. At a minimum, the equipment must include a 1-year warranty on all parts and labor at no cost to the Government. 5.2. The warranty shall begin upon completion of validation testing. 5.3. Warranty shall include onsite repairs and over the phone support. 5.4. Contractor shall provide routine maintenance service program during warranty period. 5.5. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. 5.6. The warranty shall include all travel and shipping costs associated with any warranty repair. 6. TRAINING 6.1. Onsite education and training by a vendor service trained representative will be provided to Gene Taylor Outpatient Clinic VA staff. The scheduling of operator training shall be coordinated with Angela Long, Chief Nurse of Sterile Processing Service after delivery and installation. 7. INSPECTION AND ACCEPTANCE 7.1. The contractor shall conduct an inspection upon delivery of the equipment and shall provide logistics a list of missing or damaged items found upon inspection. 7.2. The Gene Taylor Outpatient Clinic VA service shall ensure all work is completed satisfactorily and notify Biomed prior to acceptance. Disputes shall be resolved by the VA Contracting Officer. 8. CONTRACTOR REQUIREMENTS 8.1. Upon arrival at Gene Taylor Outpatient Clinic VA, the Contractor shall be required to log in with VA Police Dispatch to obtain a contractor badge. The contractor will always visibly wear the badge while on Gene Taylor Outpatient Clinic VA premises and will be required to turn in the badge before leaving Gene Taylor Outpatient Clinic VA premises. 8.2. The Contractor shall not perform any service or provide any items that is outside the scope of work without the written approval of the Contracting Officer. 8.3. There shall be no smoking on Department of Veterans Affairs property at any time. 8.4. The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. 9. HOURS OF OPERATION 9.1. The Contractor shall be responsible for conducting business, between the hours of 0800 and 1600 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. 10. FEDERAL OBSERVED HOLIDAYS 10.1. The contractor is not required to work on any holiday observed by Federal Government are listed below plus any other day specifically declared by the President of the United States. 11. SECURITY ACCREDITATION 11.1. The C&A requirements do not apply, and a Security Accreditation Package is not required. 12. INVOICE AND PAYMENT 12.1. Offeror shall submit quotes upon completion. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR). A properly prepared invoice will contain: a) Invoice Number and Date b) Contractor s Name and Address c) Accurate Purchase Order Number d) Supply or Service provided e) Total Amount Due 12.2. Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded. 12.3. Invoices that are not in compliance with the aforementioned requirements under this section will be rejected for payments and required to be resubmitted. 12.4. It is the Contractor s responsibility to submit a completed and signed Final Invoice Memo in accordance with the terms and conditions of this contract. The Final Invoice Memo must be signed and attached to the Contractor s submission of the final invoice for final payment or within seven (7) calendar days after the period of performance or contract expiration. If the Contracting Officer or designated VA representative does not receive a signed copy of the Final Invoice Memo with the Contractor s final invoice for final payment and/or if the Government does not hear from the Contractor via e-mail after seven (7) calendar days, after the period of performance or contract expiration, the Government will accept that there is adequate evidence that all supplies and services have been delivered and accepted, all invoices have been paid, and that there are no outstanding invoices or issues concerning this contract; thus, the Government will continue with a unilateral de-obligation of any remaining funds and issue the signed modification to all parties. Further, failure by the Contractor to submit a signed Final Invoice Memo could result in a negative CPARS entry as a lack of business-like concern for the interest of the customer which in this case is the VAMC. The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code _339112__________ is _1000___________ (employees or dollars). 3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI: a. Where are the requested items/equipment manufactured? Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)? Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement? The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice. d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following: Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________ e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code? Please provide proof of qualifications. f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please identify the contract number for the Government to review as part of this Market Research. 4. Opportunity/Market Pricing: The Veterans Healthcare System of the Ozarks (VHSO) is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. 5. Instructions and Response Guidelines: Questions regarding this RFI shall be submitted no later than 14:00 (CST), March 17, 2023 via email to reginald.clark@va.gov RFI responses are due by 14:00pm (CST), Tuesday, March 19, 2023; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to reginald.clark@va.gov The subject line shall read: Steris Advantage Plus Automatic Endoscope Reprocessors with installation. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by VHSO as Market Research and will not be released outside of the VHSO Purchasing and Contract Team. 7. Contact Information: Reggie Clark Reginald.clark@va.gov Your response to this notice is greatly appreciated!