Inactive

STATEMENT OF WORK FOR OFF PREMISES HOPTEL LODGING Fisher House Beneficiaries The Michael E. DeBakey VA Medical Center in Houston, Texas is seeking to provide temporary lodging (Hop-Tel) services in no... STATEMENT OF WORK FOR OFF PREMISES HOPTEL LODGING Fisher House Beneficiaries The Michael E. DeBakey VA Medical Center in Houston, Texas is seeking to provide temporary lodging (Hop-Tel) services in non-VA facilities to Veterans. Lodging services are to be provided to eligible Veterans receiving outpatient services as determined by Michael E. DeBakey VA Medical Center s established criteria. Their accompanying caregiver may be lodged with them. The following space and service descriptions are offered as the MEDVAMC s basic requirements for operating and maintaining the proposed lodging services. The term of this agreement is to be provided from October 1, 2022 through September 30, 2023 as the base year, with the Government s option to exercise up to four (4), one (1) year renewal periods in accordance with all the terms, conditions, and provisions and schedule of this solicitation. Contracted Units Upon request from the MEDVAMC, the contractor will provide off-site lodging of VA patients. The following space and service descriptions are offered as the MEDVAMC s basic requirements for operating and maintaining the proposed lodging services. Contractor will dedicate to the MEDVAMC patients an estimated 34 rooms until 8:00 p.m., Sunday through Thursday and Contractor will dedicate and estimated 7 rooms until 8:00 p.m., Friday and Saturday. The rooms not occupied by the VA may be sold to other customers, with no penalty to the VA. In the event a Veteran is a no-show to the lodging facility or if there is a cancellation, the VA will not be held responsible for the cost of the unit. A minimum of seven (7) rooms that meet the American Disabilities Act (ADA) guidelines for handicap accessibility must be available at the lodging site. All rooms to be non-smoking and be odor free. If contractor cannot furnish the lodging in compliance with number and time periods specified, the MEDVAMC may go off contract to procure services, and contractor will be required to reimburse MEDVAMC for the difference between non-contractor charges and contract charge. The rooms should be conventional hotel/motel type guest lodging to include individual thermostat control, color television, coffee maker, and individual room keys. All rooms will be inspected prior to award of contract and prior to exercise of any options. All rooms shall be furnished with up-to-date furnishings and cleaned daily. The facility must have a neat and clean appearance both inside and out. Price of rooms shall exclude tax as the Federal Government is tax exempt. Other amenities such as microwaves and refrigerators will be negotiated prior to contract award. All room shall conform to City of Houston Texas guidelines for hotel/motel rooms and should be equipped with fire sprinklers. Terms Base lease term is for one year and will have four (4) one (1) year options. The above referenced units will be considered leased exclusively to the VA as temporary lodging on a 24 hour a day seven day a week basis to include all holidays for the term of the agreement for designated beneficiaries scheduled by the MEDVAMC Fisher House Staff. All rooms shall be available within thirty minutes of a telephone request for services. The vendor must have a staff person on site 24 hours a day seven days a week. The VA will not be held responsible for losses or damage incurred to the premises during a lodgers stay in the room. Incidental expenses such as room service, in-room movies, long distance phone charges and other such items will not be paid by the VA and are at the lodgers expense. Requests for services will be made in writing, fax or by telephone. A list of staff, authorized to schedule lodging, will be provided upon award of this contract. Contractor will provide a list of black-out dates for planning purposes of providing for veteran needs. Daily Services A handicap (wheelchair) accessible shuttle service at reasonable increments throughout the day for transporting clients between lodging facility and the MEDVAMC starting no later than 6:00 a.m. until 8:00 p.m. Monday through Friday as well as Saturday and Sunday on a more limited basis (9:00 a.m. until 6:00 p.m.). Daily maid and linen service and local phone calls shall be included in the cost. All maintenance for room furnishings, janitorial and building maintenance, and utilities shall be included in the cost. Daily room service should include at a minimum the following: Make beds. Linens are to be changed every three calendar days if room is continually occupied by same VA referred guest. Vacuum all carpeting. Clean bathroom floor, vanity, sink and mirror, commode, and bath/shower unit. Change all bath linens with laundered bath linens. Empty waste basket. Replace toilet paper roles when ¾ used. Dust furniture once every five (5) calendar days. If the previous night s occupant is different from the VA referred occupant for the next day, the bed linens will be changed daily as the room occupant changes. The information is offered for negotiation purposes and price quote consideration. The MEDVAMC will consider all reasonable quotes from qualified bidders. All payments and billing will be through the Central office in Austin. All billing will be arrears. REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: Respond to this RFI if you can provide the exact services/products listed in the SOW above. In the response, please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response. CONTACT INFORMATION AND RESPONSE DUE DATE: Email all responses to Shreeia.Curry@va.gov. Respond to this RFI no later than July 12, 2022, 1:00 PM CST. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.