Inactive

Page 1 of 6 Page 1 of 6 Page 1 of 6 DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.... Page 1 of 6 Page 1 of 6 Page 1 of 6 DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI 1. Title: __ Arcos Tissue Block Management System - base year + 4 year options-_Little Rock VA Medical Center __________ 2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following: Model / Part Number Item /Description of Supplies/Equipment Qty CX2075 1 Crystal Full Station W High Perf. PC FI2075 2 Fina FLL Station W High Perf. PC 3 Monthly Equipment Rental rate 4 Property Tax 5 Equipmet/Maintenance Lease Base Year 1 EA 1 EA 12 MO 12 MO 12 MO The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code __334516__ is __1,000 employees__ . Statement of Work with Installation Arcos Tissue Block Management System Central Arkansas Veterans Healthcare System (CAVHS) Little Rock, Arkansas 1. PURPOSE 1.1 The overall purpose is to provide and install the AROCS Tissue Block Management System base year + 4 year options at Central Arkansas Veterans Healthcare System (CAVHS) Anatomic Pathology Laboratory, Room 2E-141, 4300 W. 7th St. Little Rock, AR 72205. 2. SCOPE 2.1 The Contractor shall provide, transport, install, and test all listed equipment. All products must meet all salient characteristics defined in this section. 2.2 All equipment and installation must meet manufacturers and VA specifications. 2.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment. 2.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation. 2.5 SALIENT CHARACTERISTICS 2.5.1 Arcos Tissue Block Management System Specifications/Salient Characteristics Tabletop Instrument Can read up to 240 blocks at a time Scans each block with its own identifier Photographs and records each block with individual tray location Its database backup is automatically updated on the Arcos PC and flash within the scanner Benefit from flexible LIS based connectivity Handheld PDA for block retrieval Able to read OR Codes, DPM Codes and OCR codes Stores Block send out information Scanner PC and monitor PDA Barcode label printer Installation and validation of unit operation 2.5.2.1 Vendor is responsible to setup and install unit in final operating condition. 2.5.2.2 Vendor must ensure unit operates according to manufacturer s specifications on completion. 2.5.3 Onsite training of designated staff 2.5.3.1 Vendor will provide onsite training of designated Histology staff in routine operation and maintenance of the unit. 2.5.3.2 Vendor will provide onsite training of designated BioMedical engineering staff in basic maintenance and repair of the unit. 2.5.4 Offsite training of two BioMedical engineering staff in maintenance and repair of the unit will be provided by the vendor. 2.5.4.1 Cost of training shall include all travel and accommodations as well as the cost of the class. 2.5.5 Vendor shall provide 1 complete sets of the operator s manuals (hard copy and digital) 2.5.6 Vendor shall provide 2 copies of the Technical manuals, if available (hard copy and digital) 2.5.7 Vendor shall provide an annual service contract for item 2.5.1 for a period of one year to begin on completion of installation for one calendar year. 2.5.7.1 Vendor shall provide telephone support with response to troubleshooting call preferably Within 2 business hours but no later than 24 hours after call is placed. 2.5.7.2 Vendor shall perform at least one annual preventive maintenance visit, including maintenance parts at no charge, to SLVHCS on each unit. Documentation of the preventive maintenance will be given to the Anatomic Pathology supervisor upon completion. 2.6 DELIVERY AND INSTALLATION 2.6.1 DELIVERY 2.6.1.1 Contractor shall deliver all equipment to the Central Arkansas Veterans Healthcare System (CAVHS) Anatomic Pathology Laboratory Rm 2E-141 Histology Section of P&LMS at 4300 W. 7th St. Little Rock, AR 72205. 2.6.2 INSTALLATION 2.6.2.1 Install all equipment to manufacturer s specifications maintaining Federal, and Local safety standards 2.6.2.2 Installation must be completed by 10/20/2021. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site. 2.6.2.3 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours. 2.6.2.4 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR. 2.6.2.5 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. 2.7 SITE CONDITIONS 2.7.1 There shall be no smoking, eating, or drinking inside the hospital at any time. 3. INSPECTION AND ACCEPTANCE: 3.1 The Contractor shall conduct a joint inspection with the COR upon delivery of equipment. 3.2 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). 3.3 The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. 4. DELIVERY/STORAGE REQUIREMENTS 4.1 Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. 4.2 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. 4.3 Deliver specified items only when the site is ready for installation work to proceed. 4.4 Store products in dry condition inside enclosed facilities. 4.6 Any government requested delayed delivery up to 90 days after initial delivery date, shall be at no additional cost to the Government. 4.7 A pre-delivery meeting will be conducted 60 days prior to initial negotiated delivery date for verification of delivery and installation dates. 4.8 Delivery and Installation will be coordinated through the COR. 5. DELIVERABLES 5.1 Operation and Maintenance Manuals 5.1.1 2 complete sets of operators manuals for 2.5.1 (hard and digital if available) 5.1.2 2 complete sets of Technical manuals for 2.5.1 (hard and digital if available) 5.2 Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to COR upon completion of installation. 6. OPERATOR TRAINING: 6.1 Contractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the SLVHCS COR after installation is complete as detailed in 2.5.3 and 2.5.4. 7. PROTECTION OF PROPERTY 7.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. 7.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. 7.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. 7.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. 8. SECURITY REQUIREMENTS 8.1 In accordance with Handbook 6500.6 Contract Security (March 12, 2010) include this contract security language into the Statement of Work (SOW) immediately following the security clause section: "A&A requirements do not apply--Security Accreditation Package is not required". 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 9. WARRANTY 9.1 The contractor shall provide a lease long manufacturer s warranty on all parts and labor. 9.2 The warranty shall include all travel and shipping costs associated with any warranty repair. 3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI: a. Where are the requested items/equipment manufactured? Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)? Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement? The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice. d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following: Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________ e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code? Please provide proof of qualifications. f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please identify the contract number for the Government to review as part of this Market Research. 4. Opportunity/Market Pricing: The LRVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the LRVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. 5. Instructions and Response Guidelines: Questions regarding this RFI shall be submitted no later than 11:00am (CST), August 12, 2022 via email to latonya.mack@va.gov RFI responses are due by 10:00am (CST), , August 16, 2022; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to latonya.mack@va.gov. The subject line shall read: LRVAMC Leasing Floor Mats. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by LRVAMC as Market Research and will not be released outside of the Network Contracting Office (NCO) 16. 7. Contact Information: LaTonya G Mack LaTonya.Mack@va.gov Your response to this notice is greatly appreciated!