Inactive Total Small Business Set-Aside (FAR 19.5)

Page 15 of 15 This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures fo... Page 15 of 15 This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05, dated 03/07/2022. This acquisition is a total Small Business set-aside IAW FAR 19.5. The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1250 employees. The FSC/PSC is 4110. The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) located at 5075 Westheimer Road, Suite 750 (90C), Houston, TX 77056 is seeking to purchase one (1) brand-new MOPEC end-opening telescoping morgue refrigerator (4 Body) with accessories or an equal product. The MOPEC end-opening telescoping morgue refrigerator with accessories listed below has been identified as meeting the minimum needs of the Government. All interested vendors shall provide Brand Name or Equal quotations for the following schedule: Line Item Description Quantity Unit of Measure Unit Price Extended Price 0001 MOPEC MORGUE REFRIGERATOR (4 BODY) Product No. KA 1400 1 EA 0002 MOPEC HIGH/LOW AUDIO/VISUAL ALARM Product No. KO001 1 EA 0003 MOPEC TEMPERATURE RECORDER 7 DAY 10 DIAMETER Product No. KO002 1 EA Total BRAND NAME OR EQUAL: SALIENT CHARACTERISTICS The following are the salient characteristics that will be used to determine if other than the brand name is equal to the item that meets Government requirements: Line Item 0001 MORGUE REFRIGERATOR (4 BODY) MOPEC KA1400: Overall Dimensions: 77 W x 97 D x 83 H Doors Dimensions: 27 W x 22 H Drop-in self-contained refrigeration system Built-in digital thermometer Easy to adjust temperature controller Heavy-duty chrome plated hardware 38^0Fahrenheit / 3.3^0Celsius Condenser: 115V/60Hz/1Ph Three piece telescopic rack system 18 gauge, type 304 stainless steel removable trays Overlap doors with magnetic gaskets Vapor proof light with switch Line Item 0002 HIGH/LOW AUDIO/VISUAL ALARM MOPEC KO001: Stainless Steel Case/Housing Stainless Steel Shelf Remote Contacts Line Item 0003 TEMPERATURE RECORDER 7 DAY 10 DIAMETER MOPEC KO002: 10" Diameter, single Pen 7 Day Chart Recorder Mounted in a case (7-day, 24hr & 10" Dia.) The salient characteristics identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications. This acquisition is allowing vendors to submit quotes for alternate items, provided those items meet all of the salient physical, functional, or performance characteristics specified by this combined synopsis-solicitation. Vendors shall enter exactly what they are quoting (including make, model and description) for the quote to be considered. The VA will evaluate 'equal' items on the basis of information furnished by the vendor or identified in the quote. The VA is not responsible for locating or obtaining any information not identified in the quote. Quote shall specify a specific delivery date or number of days ARO. No partial shipments unless specifically authorized at the time of award. Delivery of all quantities shall occur no later than 60 days After Receipt of Order (ARO) to the following location: Place of Delivery and Installation Att: Biomedical Services G.V. (Sonny) Montgomery VA Medical Center Main Building Receiving 1500 E Woodrow Wilson Ave Jackson, MS 39216 Invoicing Invoices shall be submitted in arrears upon acceptance of all products. All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. FSC e-Invoice Payment at http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 The following solicitation provisions apply to this acquisition: 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52.211-6 BRAND NAME OR EQUAL Aug 1999 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 52.212-3 OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Nov 2021 Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation: Instructions for the Preparation of Quotes: Offeror shall provide the following documentation for the quote to be considered: A completed Price Schedule (to include pricing for all line items), located on page 1 of this document. A competed Contractor Contract Administration Data, located on page 11 of this document. An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products. Delivery lead time of quoted products. For quoted equal items, descriptive detail and product literature that fully demonstrates product equality. Note: If delivery lead time is deemed unreasonable, you will be ineligible for award. If all requested documents above are not submitted with your quote you may be deemed ineligible for award. (End of Addendum to 52.212-1) Addendum to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES In accordance with FAR 13.106-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government. Salient Characteristics are located within the schedule on pages 2 and 3 of this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details. The following factors shall be used to evaluate offers: Technical, Delivery Lead Time, and Price. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows: Factor 1 Technical The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the brand name or equal combined synopsis-solicitation. Factor 2 Delivery Lead Time An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government. Factor 3 Price Offerors' price quotes will be evaluated to determine the price is fair and reasonable in accordance with FAR 13.106-3 (a). In addition, the offeror s price will be compared against competing quotes and the independent Government cost estimate. Quotations should include a proposed unit price for each line item, as well as the extended amount (unit price multiplied by quantity). Note: Pricing shall be all inclusive (ex. Shipping cost should be rolled into the line item of the product and not separated as a sperate line item). The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. (End of Addendum to 52.212-2) The following contract clauses apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Nov 2021 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS Nov 2021 52.219-14 LIMITATIONS ON SUBCONTRACTING Sep 2021 52.219-33 NONMANUFACTURER RULE Sep 2021 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES (DEVIATION) Jul 2020 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Nov 2021 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER Oct 2020 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES The following clauses are incorporated into 52.212-4 as an addendum to this contract: VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) (a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference. [X] 852.203 70, Commercial Advertising. [] 852.209 70, Organizational Conflicts of Interest. [X] 852.211 70, Equipment Operation and Maintenance Manuals. [] 852.214 71, Restrictions on Alternate Item(s). [] 852.214 72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214 73, Alternate Packaging and Packing. [] 852.214 74, Marking of Bid Samples. [] 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. [] 852.215 71, Evaluation Factor Commitments. [] 852.216 71, Economic Price Adjustment of Contract Price(s) Based on a Price Index. [] 852.216 72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index. [] 852.216 73, Economic Price Adjustment State Nursing Home Care for Veterans. [] 852.216 74, Economic Price Adjustment Medicaid Labor Rates. [] 852.216 75, Economic Price Adjustment Fuel Surcharge. [] 852.219 9, VA Small Business Subcontracting Plan Minimum Requirements. [] 852.219 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. [] 852.219 11, VA Notice of Total Veteran-Owned Small Business Set-Aside. [] 852.222 70, Contract Work Hours and Safety Standards Nursing Home Care for Veterans. [] 852.228 70, Bond Premium Adjustment. [] 852.228 71, Indemnification and Insurance. [] 852.228 72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds. [X] 852.232 72, Electronic Submission of Payment Requests. [] 852.233 70, Protest Content/Alternative Dispute Resolution. [] 852.233 71, Alternate Protest Procedure. [] 852.237 70, Indemnification and Medical Liability Insurance. [X] 852.246 71, Rejected Goods. [] 852.246 72, Frozen Processed Foods. [] 852.246 73, Noncompliance with Packaging, Packing, and/or Marking Requirements. [] 852.270 1, Representatives of Contracting Officers. [] 852.271 72, Time Spent by Counselee in Counseling Process. [] 852.271 73, Use and Publication of Counseling Results. [] 852.271 74, Inspection. [] 852.271 75, Extension of Contract Period. [] 852.273 70, Late Offers. [] 852.273 71, Alternative Negotiation Techniques. [] 852.273 72, Alternative Evaluation. [] 852.273 73, Evaluation Health-Care Resources. [] 852.273 74, Award without Exchanges. (b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause: [] 852.237 74, Nondiscrimination in Service Delivery. (End of Clause) VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020) (a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of Clause) VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of Clause) VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) Shipment of deliverable items, other than reports, shall be to: Att: Biomedical Services G.V. (Sonny) Montgomery VA Medical Center Main Building Receiving 1500 E Woodrow Wilson Ave Jackson, MS 39216 (End of Clause) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation. (End of Clause) (End of Addendum to 52.212-4) The following subparagraphs of FAR 52.212-5 are applicable: FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS Jun 2020 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT Nov 2021 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE Nov 2020 52.219 28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION Sep 2021 52.222-3 CONVICT LABOR Jun 2003 52.222-21 PROHIBITION OF SEGREGATED FACILITIES Apr 2015 52.222-26 EQUAL OPPORTUNITY Sep 2016 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52.225-1 BUY AMERICAN-SUPPLIES (41 U.S.C. CHAPTER 83) Jan 2021 52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT Nov 2021 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT Oct 2018 To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. All questions must be received in writing on or before April 29, 2022 at 2:00 PM CST. No phone inquiries will be accepted. All questions, comments, and requests for information regarding this acquisition shall be sent by email and cite the combined synopsis-solicitation number (36C25622Q0707) in the subject line. Government reserves the discretion not to respond to any inquiries submitted after April 29, 2022 at 2:00 PM CST. All responses to questions will be incorporated into a written amendment. All quotes shall be sent electronically via email to Marcos Madrazo-Jones at marcos.madrazo-jones@va.gov. Quotations shall be received no later than 4:00 PM Central Standard Time (CST), Wednesday, May 04, 2022. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this combined synopsis-solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Marcos Madrazo-Jones, Contract Specialist, (713) 791-1414 x22136 or marcos.madrazo-jones@va.gov. CONTRACT ADMINISTRATION DATA Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: ____________________________ ____________________________ ____________________________ ____________________________ Phone: ______________________ Email: _______________________ UEI Number: ________________ TAX ID: ______________________ b. GOVERNMENT: Stephanie Keo, Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Email: stephanie.keo@va.gov Marcos Madrazo-Jones, Contract Specialist Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Email: marcos.madrazo-jones@va.gov

Inactive

Page 2 of 2 This is a sources sought announcement only and not a request for quotes. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs ... Page 2 of 2 This is a sources sought announcement only and not a request for quotes. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) understanding of the market offered products, services, and capabilities. Your responses to the sources sought will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The VA, NCO 16 is seeking to identify any vendor capable of providing one (1) new MOPEC end-opening telescoping morgue refrigerator (4 Body), one (1) new high/low audio/visual alarm, and one (1) new temperature recorder 7 day 10 diameter or equal product to support the G.V. (Sonny) Montgomery Department of Veterans Affairs Medical Center . The North American Industry Classification Code (NAICS) is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a size standard of 1250 employees. Prior to issuing a solicitation, and pursuant to the Veterans First Contracting Program, the VA is trying to ascertain if there are any qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) with the capability of providing the aforementioned requirements: (Respondents are not limited to SDVOSB/VOSB concerns; the Government seeks to identify all potentially interested sources). All responsible vendors and interested parties please respond to this sources sought announcement if you can provide the MOPEC end-opening telescoping morgue refrigerator (4 body), high/low audio/visual alarm, and temperature recorder 7 day 10 diameter or an equal product that at a minimum meets the following salient characteristics: Salient Characteristics One (1) MORGUE REFRIGERATOR (4 BODY) MOPEC KA1400 or Equal which shall meet the following minimum (or equal) features: Morgue Refrigerator Features Overall Dimensions: 77 W x 97 D x 83 H Doors Dimensions: 27 W x 22 H Drop-in self-contained refrigeration system Built-in digital thermometer Easy to adjust temperature controller Heavy-duty chrome plated hardware 38^0Fahrenheit / 3.3^0Celsius Condenser: 115V/60Hz/1Ph Three piece telescopic rack system 18 gauge, type 304 stainless steel removable trays Overlap doors with magnetic gaskets Vapor proof light with switch One (1) HIGH/LOW AUDIO/VISUAL ALARM MOPEC KO001 or Equal which shall meet the following minimum (or equal) features: High/Low Audio/Visual Alarm Features Stainless Steel Case/Housing Stainless Steel Shelf Remote Contacts One (1) TEMPERATURE RECORDER 7 DAY 10 DIAMETER MOPEC KO002 or Equal which shall meet the following minimum (or equal) features: Temperature Recorder 7 Day 10 Diameter Features 10" Diameter, single Pen 7 Day Chart Recorder Mounted in a case (7-day, 24hr & 10" Dia.) The salient characteristics identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications. Delivery Address: G.V.(Sonny) Montgomery VA Medical Center Warehouse 1500 E Woodrow Wilson Ave Jackson, MS 39216 Responses to this sources sought must include the following information: 1. Your company name, address, contact person name, phone number, fax number, e-mail address(s), DUNS number, number of employees, and company website if available. 2. If you are an GSA/FSS contract holder are the referenced items available on your schedule/contract? Provide your company GSA/FSS contract number if applicable. 3. Socio-economic status of business such as but not limited to (SDVOSB/VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB Zone business, Large Business, etc.). 4. Is your company considered small under the NAICS code identified in this sources sought announcement? 5. If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered, assembled, and modified? 6. Submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing section (6) should show clear, compelling, and convincing evidence that all equal to items" meet all required salient characteristics. 7. Are you the manufacturer or distributor of the items being referenced above (or equivalent product)? Can you provide an authorized distributor letter if not the manufacturer? 8. Warranty information for the items identified above (or equivalent product). 9. Delivery details Government would like to know the standard delivery time for a product like this. 10. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if Contracting Officer determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). Interested vendor should submit an email to marcos.madrazo-jones@va.gov. All responses must be received in writing no later than 4:00 PM CST on April 12, 2022. Questions or inquiries will not be answered or acknowledged, and no feedback or evaluations will be provided. No solicitation document is available at this time; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.