Inactive

Combined Synopsis-Solicitation for Commercial Items 36C25622Q0602 Page 2 of 2 Description This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in ... Combined Synopsis-Solicitation for Commercial Items 36C25622Q0602 Page 2 of 2 Description This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05, dated 03/07/2022. This acquisition is a total Small Business set-aside IAW FAR 19.5. The associated North American Industrial Classification System (NAICS) code for this procurement is 333517, with a small business size standard of 500 employees. The FSC/PSC is 5680. The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) located at 2002 Holcombe Boulevard (90C), Houston, TX 77030 is seeking to purchase one (1) brand-new large format Gravotech IS8000 Rotary Engraver machine with associated accessories or equal product. The Gravotech IS8000 Rotary Engraver with accessories listed below has been identified as meeting the minimum needs of the Government. All interested vendors shall provide Brand Name or Equal quotations for the following schedule: Line Item Description Quantity Unit of Measure Unit Price Extended Price 0001 Gravotech IS8000 Rotary Engraver Part No. 31692 Salient Characteristics: 24" x 48" Engraving Area Heavy Duty Cast Metal Frame Integrated Red Laser Beam 1 EA 0002 Braille Option Part No. 85659 1 EA 0003 GS9 Level Upgrade Discovery-Graphic Part No. 85688 1 EA 0004 IS400/LT ADA Automation Kit Part No. 61925 1 EA 0005 Raster Braille Method Kit Part No. 41714 1 EA 0006 11/64 Spindle Vacuum Chip Collector System Part No. 31370 1 EA 0007 11/64 Raster Braille Cutter Part No. 48507 1 EA 0008 11/64 GPLY/FLX Carb Cutter 010 Part No. 34013 1 EA Line Item Description Quantity Unit of Measure Unit Price Extended Price 0009 11/64 GPLY/FLX Carb Cutter 030 General Engraving Tool Part No. 34017 1 EA 0010 11/64 GPLY/FLX Carb Cutter 040 Part No. 34018 1 EA 0011 11/64 GPLY/FLX Carb Cutter 060 General Engraving Tool Part No. 34019 1 EA 0012 11/64 GPLY/FLX Carb Cutter 090 Part No. 34020 1 EA 0013 11/64 GPLY/FLX Carb Cutter 125 Part No. 34021 1 EA 0014 11/64 GPLY/FLX Carb Parallel Cutter with .090 tip size and .125 cutting depth Part No. 34023 1 EA 0015 48x24 Holding Mat Part No. 78056 1 EA 0016 Tubular Heavy Duty Steel Metal Stand with Storage Shelf for IS8000 Part No. 23644 1 EA 0017 4 Hour Installation + Orientation with concentration on ADA sign fabrication 1 EA 0018 Delivery and Installation at Alexandria, Louisiana VA Healthcare System (FOB Destination) 1 EA Total This acquisition is allowing vendors to submit quotes for alternate items, provided those items meet all of the salient physical, functional, or performance characteristics specified by this combined synopsis-solicitation. Vendors shall enter exactly what they are quoting (including make, model and description) for the quote to be considered. The VA will evaluate 'equal' items on the basis of information furnished by the vendor or identified in the quote. The VA is not responsible for locating or obtaining any information not identified in the quote. Quote shall specify a specific delivery date or number of days ARO. No partial shipments unless specifically authorized at the time of award. Delivery of all quantities shall occur no later than 60 days After Receipt of Order (ARO) to the following location: Place of Delivery and Installation Att: Chris Land Engineering Section Alexandria VA Healthcare System 2495 Shreveport Highway Pineville, LA 71360 Invoices shall be submitted in arrears upon acceptance of all products. Invoices shall be electronically submitted to the Tungsten website at http://www.tungsten-network.com/us/en/veterans-affairs/ Tungsten direct vendor support number is 877-489-6135 for VA contracts. The following solicitation provisions apply to this acquisition: 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52.211-6 BRAND NAME OR EQUAL Aug 1999 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 52.212-3 OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Nov 2021 Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation: Instructions for the Preparation of Quotes: Offeror shall provide the following documentation for the quote to be considered: A completed Price Schedule (to include pricing for all line items), located on page 2 of this document. An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products. Delivery Date of quoted products. A letter from the OEM, confirming the quoted items are in stock and the delivery date included in the Offeror s quote is accurate. For quoted equal items, descriptive detail and product literature that fully demonstrates product equality. (End of Addendum to 52.212-1) Addendum to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES In accordance with FAR 13.106-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government. Salient Characteristics are located within the schedule on page 2 of this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details. The following factors shall be used to evaluate offers: Technical, Date of Delivery, and Price. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows: Factor 1 Technical The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the brand name or equal combined synopsis-solicitation. Factor 2 Date of Delivery An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government. Factor 3 Price Offerors' price quotes will be evaluated to determine the price is fair and reasonable in accordance with FAR 13.106-3 (a). In addition, the offeror s price will be compared against competing quotes and the independent Government cost estimate. Quotations should include a proposed unit price for each line item, as well as the extended amount (unit price multiplied by quantity). The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. (End of Addendum to 52.212-2) The following contract clauses apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Nov 2021 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS Nov 2021 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE Nov 2020 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES (DEVIATION) Jul 2020 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Nov 2021 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. Invoice requirements. Invoices shall comply with FAR 32.905. Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: Awards made to foreign vendors for work performed outside the United States; Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) The following subparagraphs of FAR 52.212-5 are applicable: FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS Jun 2020 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT Nov 2021 52.222-3 CONVICT LABOR Jun 2003 52.222-21 PROHIBITION OF SEGREGATED FACILITIES Apr 2015 52.222-26 EQUAL OPPORTUNITY Sep 2016 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52.225-1 BUY AMERICAN-SUPPLIES (41 U.S.C. CHAPTER 83) Jan 2021 52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT Nov 2021 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 This procurement is for new items only; no remanufactured or "gray market" items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. All questions must be received in writing on or before April 6, 2022 at 2:00 PM CST. No phone inquiries will be accepted. All questions, comments, and requests for information regarding this acquisition shall be sent by email and cite the combined synopsis-solicitation number (36C25622Q0602) in the subject line. Government reserves the discretion not to respond to any inquiries submitted after April 6, 2022 at 2:00 PM CST. All responses to questions will be incorporated into a written amendment. All quotes shall be sent electronically via email to Marcos Madrazo-Jones at marcos.madrazo-jones@va.gov. Quotations shall be received no later than 4:00 PM Central Standard Time (CST), Monday, April 11, 2022. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this combined synopsis-solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Marcos Madrazo-Jones, Contract Specialist, (713) 791-1414 x22136 or marcos.madrazo-jones@va.gov. Statement of Work Background. The Alexandria VA Healthcare System located at 2495 Shreveport Highway, Pineville, Louisiana is seeking to purchase one (1) brand-new large format Gravotech IS8000 Rotary Engraver machine with associated accessories or equal product. General Requirements. The vendor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to deliver and install the proposed rotary engraver machine. Vendor shall include preventive maintenance, training, and telephone support for the equipment being proposed. Vendor shall ensure that all equipment is maintained to operate in a correct and safe manner as intended by the Original Equipment Manufacturer (OEM). Warranty and Support. The warranty and support must cover all components of the requirement in accordance with standard manufacturer s warranty. Delivery and Installation. The vendor shall ensure that no deliveries are scheduled on federal holidays, Saturdays or Sundays. All on-site installation should be completed between the hours of 8:00am and 4:30pm (CST), Monday through Friday. Contractor will obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site. All installation work performed shall be in compliance with applicable local, state, federal codes, OSHA rules, and regulations. Vendor shall coordinate with the Technical Point of Contact, Mr. Chris Land at christopher.land@va.gov one (1) week prior to delivery and installation. Att: Chris Land Engineering Section Alexandria VA Healthcare System 2495 Shreveport Highway Pineville, LA 71360

Inactive

Page 2 of 2 This is a sources sought announcement only and not a request for quotes. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs ... Page 2 of 2 This is a sources sought announcement only and not a request for quotes. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) understanding of the market offered products, services, and capabilities. Your responses to the sources sought will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The VA, NCO 16 is seeking to identify any vendor capable of providing one (1) new large format Gravotech IS8000 Rotary Engraver machine with associated accessories or equal product to support the Alexandria VA Health Care System. The North American Industry Classification Code (NAICS) is 333517, Machine Tool Manufacturing with a size standard of 500 employees. Prior to issuing a solicitation, and pursuant to the Veterans First Contracting Program, the VA is trying to ascertain if there are any qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) with the capability of providing the above rotary engraver machine: (Respondents are not limited to SDVOSB/VOSB concerns; the Government seeks to identify all potentially interested sources). All responsible vendors and interested parties please respond to this sources sought announcement if you can provide the Gravotech IS8000 Rotary Engraver machine with associated accessories or an equal product that at a minimum meets the following salient characteristics: Salient Characteristics One (1) Gravotech IS8000 Rotary Engraver machine or Equal. Rotary Engraver machine shall meet the following minimum (or equal) features: Engraver Features 24 X 48 active engraving and cutting area Heavy Duty Cast Metal Frame Engraving software compatible with Windows 10 Screen display to save job settings and preview work before engraving Rotary Engraver Accessories, compatible with Gravotech IS8000 Rotary Engraver machine or Equal. Rotary Engraver Accessories shall meet the following minimum (or equal) features: Engraver Accessories Braille Kit Routing Head Machine Stand Cutters Chip Collector High Frequency Spindle Collet spindle Heavy duty vice Self-centering vice Lubrication system Cylindrical attachment Holding Mat The salient characteristics identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications. Responses to this sources sought must include the following information: 1. Your company name, address, contact person name, phone number, fax number, e-mail address(s), DUNS number, number of employees, and company website if available. 2. If you are an GSA/FSS contract holder are the referenced items available on your schedule/contract? Provide your company GSA/FSS contract number if applicable. 3. Socio-economic status of business such as but not limited to (SDVOSB/VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB Zone business, Large Business, etc.). 4. Is your company considered small under the NAICS code identified in this sources sought announcement? 5. If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered, assembled, and modified? 6. Submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing section (6) should show clear, compelling, and convincing evidence that all equal to items" meet all required salient characteristics. 7. Are you the manufacturer or distributor of the items being referenced above (or equivalent product)? What is the manufacturing country of origin of these items? 8. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if Contracting Officer determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). Interested vendor should submit an email to marcos.madrazo-jones@va.gov. All responses must be received in writing no later than 4:00 PM CST on March 18, 2022. Questions or inquiries will not be answered or acknowledged, and no feedback or evaluations will be provided. No solicitation document is available at this time; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.