Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

36C25621Q0964 Page 1 of Page 50 of 50 Page 1 of STATEMENT OF OBJECTIVES (SOO) Swing Arm TVs for MEDVAMC (Qty 114) Michael E. DeBakey VA Medical Center Program Objective Contractor shall provide all eq... 36C25621Q0964 Page 1 of Page 50 of 50 Page 1 of STATEMENT OF OBJECTIVES (SOO) Swing Arm TVs for MEDVAMC (Qty 114) Michael E. DeBakey VA Medical Center Program Objective Contractor shall provide all equipment, labor, material, hardware, software, licensing, warranty, installation, user training, and supplies necessary install qty 109 swing arm TVs at the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd., Houston, Texas 77030. Qty 5 spares will be provided that will not need installation or arms. Rooms to be specified during project kickoff. Scope: The contractor shall provide the following components: Item # Part Number Description/ Qty   Nursing Unit 3D  1 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 4 2 Arm Boom/Arm/Power supply 4 3 Installation Services Install arm TV 4  Dialysis Clinic  4 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 12 5 Arm Boom/Arm/Power supply 12 6 Installation Services Install arm TV 12   Oncology Clinic 7 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 15 8 Arm Boom/Arm/Power supply 15 9 Installation Services Install arm TV 15   Cath Lab Holding  10 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 5 11 Arm Boom/Arm/Power supply 5 12 Installation Services Install arm TV 5   Interventional (IR) Lab Holding  13 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 10 14 Arm Boom/Arm/Power supply 10 15 Installation Services Install arm TV 10   Urology Clinic Holding  16 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 15 17 Arm Boom/Arm/Power supply 15 18 Installation Services Install arm TV 15   PACU Holding  19 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 15 20 Arm Boom/Arm/Power supply 15 21 Installation Services Install arm TV 15   SACC Holding  22 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 15 23 Arm Boom/Arm/Power supply 15 24 Installation Services Install arm TV 15   GI Clinic Holding  25 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 18 26 Arm Boom/Arm/Power supply 18 27 Installation Services Install arm TV 18   Spare  28 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 5 Contractor shall: Provide Brand Name only LG 15 FHD IPS TVs that are Pro:idiom compliant and Pro:centric compatible. TV must be compatible with RF and IPTV sources. This is needed to be compatible with existing infrastructure and management of TVs. install components to have minimal impact on the business operations of the facility and meet applicable infection control and health and safety requirements such as Joint Commission and Infection Control Risk Assessment (ICRA) findings and standards Fill any holes left by old TV mount if not reused Maintain a list of rooms requiring touch up paint for in house personnel to complete Provide TVs removed from patient rooms, if applicable, to Warehouse for proper disposition. Contractor shall take care not to damage old TVs as they may be reused in different areas Program each TV with the specified IP address, room name, channel list, and other settings specified by the facility Submit any warranty claims for any defective TVs which are dead on arrival Replace any new TVs damaged by installers Provide daily report of completion to include asset number and serial number of assets deployed and removed from rooms Abide by all facility rules and regulations related to access, safety, etc. DELIVERY, INSTALLATION AND IMPLEMENTATION DELIVERY Contractor shall deliver all equipment to the basement (BA-200) in the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Store products in dry condition inside enclosed facilities. Any government requested delayed delivery up to 120 days after initial award delivery date, shall be at no additional cost to the Government. A pre-delivery meeting will be conducted 30 days prior to initial delivery for verification of delivery and installation dates. Delivery and Installation will be coordinated through the COR. INSTALLATION AND IMPLEMENTATION The contractor shall provide installation and implementation project management to include site visits for each building to confirm physical installation of the system. Contractors shall provide a final project schedule within 10 days of kick off meeting. The contractor shall be responsible for all equipment until installed and accepted by the Government. All required equipment shall be fully installed by the Contractor The Contractor shall remove all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the MEDVAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR. Upon coordination with COR for installation, the contractor shall inform the Contracting Officer of any problems which may be anticipated about installation or which will affect optimum performance once installation is completed. SITE CONDITIONS There shall be no smoking, eating, or drinking inside the hospital at any time unless done so in designated dining areas. PERIOD OF PERFORMANCE: The anticipated Period of Performance for overall project is not to exceed 180 days from award. The anticipated period of performance for support services from the warranty is at a minimum 1 year from acceptance. Support services begin when physical installation and final implementation of all buildings are complete. INSPECTION AND ACCEPTANCE The Contractor shall conduct a joint inspection with the COR once all equipment had been delivered and installed. The COR shall inspect all phases of delivery and installation and provide a punch list of any and all missing or damaged products. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. DELIVERABLES Serial numbers of TVs in advance of arrival to delivery Facility may request phased shipment if storage space is not available for all 109 TVs and arms at one time Installation plan Progress reports until completion User and Service Manuals PROTECTION OF PROPERTY Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. PERFORMANCE REQUIREMENTS SUMMARY The Contractor shall provide a proposed Performance Requirements Summary (PRS) for review and approval. SECURITY REQUIREMENTS Contractor is responsible for notifying COR for escorting duties prior to arriving at the facility. Contractor personnel shall check in with Biomed located in BA-200 upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a visitor s badge. Badges must be worn above the waist and visible at all times while on the jobsite. All contractor personnel will be accompanied by a cleared member of the contractor (PIV cardholder) or MEDVAMC representative at all times while on the jobsite. All contractor personnel must turn-in their badges at the end of each day. Contractor is responsible for notifying COR for vehicle parking prior to arriving at the facility. All contractor personnel must provide vehicle insurance, registration and valid driver s license at the time of check-in to receive a vehicle-parking pass. Vehicle parking passes must be displayed on the front dashboard of the registered vehicle at all times while on MEDVAMC property. Contractor personnel will be allowed to register up to five (5) vehicles only. All contractor personal vehicles will be allowed to park in the designated vehicle parking spaces in the parking lot as advised by the VA Police upon registering the vehicle. All contractor personnel must turn-in their vehicle parking passes at the end of each day. If the vendor requires a key, a $100 deposit will be required per key. Information System Security/Privacy Language: See Below. No data, on any type of storage device will be removed from this VA location. Information technology security requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required. SECURITY STATEMENT: Sensitive VA information is not contained within the systems covered by this contract. Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that has been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations. Within accordance of VA Directive 6500, Information Security Program, September 2007 The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. During onsite service, the Vendor shall be chaperoned by VA Personnel. However, the vendor shall not be issued a UserID/Password. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media. The vendor will not have remote access to complete the repair(s) and preventive maintenance. The vendor shall sign a Business Associate Agreement with the VA. The COR or designee is responsible for the actions of the vendor during the repair. RECORDS MANAGEMENT STATEMENT All records (administrative and program specific) created during the period of the contract belong to Michael E. Debakey VA Medical Center (MEDVAMC) and must be returned to MEDVAMC at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21 , 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Proposed CLIN Structure: CLIN Item Number Description Qty Price Ext. Price Billing 1 15LT766A 15'' FHD IPS Personal Healthcare Smart Touch TV Screen with Pro:Centric Direct Management Solution, Pro:Idiom, and preloaded app 114 Billed upon receipt of delivery. 2 Arm Boom/Arm/Power supply 109 Billed upon receipt of delivery. 3 Installation Services Install arm TV 109 Billed upon installation.