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Statement of Work BenchMark Special Stains and BenchMark Ultra System Background: The Alexandria VA Healthcare System currently is having to send out our Prostate and Melanoma cases to be stained and ... Statement of Work BenchMark Special Stains and BenchMark Ultra System Background: The Alexandria VA Healthcare System currently is having to send out our Prostate and Melanoma cases to be stained and sent back to our Pathologist for diagnosis. With the purchase of this equipment we will be able to shorten turn around times for these cases. Project Scope: The purchase, delivery, installation and setup of a Benchmark Special Stains Full System and a BenchMarck Ultra Module LINE ITEM QUANITY UNIT OF ISSUE BenchMark Special Stains Full System 1 EA BenchMark Ultra Module 1 EA Supply Specifications Requirements: General characteristics of the BenchMark Special Stains System Fully automated Baking, deparaffinization and staining of Special Stains Slide carousel 1 20 slides with independent temperature control for each position Reagent carousel 25 reagent positions Slides 25 mm x 75 mm or 26 mm x 76 mm Superfrost Plus Bulk fluids Up to four bulk fluids in 3-6 L on-board containers DI water quality specifications Clinical and Laboratory Standards Institute (CLSI) guideline C3-A4 Clinical Laboratory Reagent Water (CLRW) Modularity 1 8 BenchMark instruments may be controlled from one PC Configuration Free standing or modified benchtop installation Certifications CSA, EMC, CE compliant Ordering code 06657389001 Temperature control Instrument operational temperature 37°C 75°C (98°F 167°F) Environmental requirements Heat 1200 BTU/Hr Operating temperature 15°C to 30°C (64°F to 90°F) Humidity 20% to 80%, non-condensing Electrical specifications Voltage 100 VAC +/- 10% (Japan), 120 VAC +/- 10% (US & Canada), 230 VAC +/- 10% (Europe) Current 4 Amps Frequency 50/60 Hz Power connection Standard 3-prong grounded Fuse Waste module: 6.3 Amps, 250 Volts, 5 mm x 20 mm, fast acting Instrument physical characteristics Size (W x D x H) 50.8 cm x 63 cm x 135.4 cm (20 in x 25 in x 53.3 in) Weight 76.7 kg (165.7 lbs) Clearances Rear 15.2 cm (6 in) Top 30.5 cm (12 in) Left side 7.6 cm (3 in) Right side 61 cm (24 in) to open door to 90° Right side 101.6 cm (40 in) to open door to 180° Front 108 cm (42.5 in) General characteristics of BenchMark Ultra Module Fully automated Baking, deparaffinization, cell conditioning and staining, including IHC, ISH, SISH, immunofluorescence, multiparameter IHC staining (dual, triple), counter stain and titration Slide position 1 30 slides with independent processing/functionality and temperature control for each position Reagent carousel 35 reagent positions Slides 25 x 75 mm, 1 x 3 in or 26 x 76 mm positively charged slides Bulk solutions Up to 7 different bulk solutions can be changed on the fly without process interruption Waste Two 20 L carboys, can be changed on the fly without process interruption DI water supply NCCLS Type II water or equivalent (deionized water) Temperature control Ambient to 100°C Modularity One to eight VENTANA BenchMark ULTRA, VENTANA Discovery ULTRA or VENTANA BenchMark Special Stains instruments may be controlled from one BenchMark ULTRA computer system Configuration Free standing Certifications EC/EN 61010-1, IEC/EN 61010-2-010, IEC/EN 61010-2-101, IEC/EN 61010-2-081, EN 61326-2-6 Catalog number N750-BMKU-FS 05342716001 Environmental requirements BTU/Hour output 400 BTU/Hr idle, 1000 BTU/Hr running Room temperature 68°F to 90°F (20°C to 32°C) Humidity 10% to 90%, non-condensing Electrical specifications Voltage ~100 230V Current 4 6 Amps Frequency 50/60 Hz Physical characteristics Size (W x D x H) 44.00 in x 33.10 in x 62.40 in (111.76 cm x 84.07 cm x 158.50 cm) 13.5 in x 14.5 in x 13.5 in (34 cm x 37 cm x 34 cm) Weight 650 lbs (294.8 kg) Clearances Top 15 in (38.1 cm) Sides 4 in (10.2 cm) Rear 6 in (15.2 cm) This equipment is needed to diagnose malignant anatomic pathology cases. Warranty and Support: The warranty and support must cover all components of the requirement in accordance with standard manufacturer s warranty Delivery Location: Alexandria VAMC Building 7, 3rd Floor Main Laboratory 2495 Shreveport Highway 71 Pineville, LA 71306 Installation: All work and installation will be coordinated with the Lab Manager and Biomedical Engineering groups. Phasing and work schedule will be provided and coordinated with the Lab Manager. A detailed installation schedule will be provided once contract has been awarded. The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and Lab Manager. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor s performance. Working space and space available shall be as determined by the Lab Manager. Training: The Contractor will be responsible for providing on-site user training of the Histology and Cytology Department. Each site will have onsite user training included to be used at their discretion. The training can occur at any location within the individual s site network of hospital or clinics. Training can be held concurrently at multiple sites or staggered as deemed by CO and/or Lab Manager. Training shall have a one (1)-year window to be used. Operations and Storage Areas: The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or Lab Manager. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. Daily, Contractor shall keep work, storage, and staging areas clean and neat. Contractor shall provide sufficient trash containers so that there is no debris lying around. The containers shall be emptied at least weekly and more frequently, if needed. Material Safety Data Sheet (MSDS): Contractor shall provide three (3) copies of each Material Safety Data Sheet for every product, chemical, etc. used on this project. MSDS sheets shall be provided for any material on the same day those materials arrive on VA property. At no time shall the Contractor have, or permit subcontractors to have, materials on station without MSDS sheets. All instructions for use shall be followed. Products will not be used until MSDS's are submitted to the COR. The contractor shall maintain a current, green in color, loose-leaf notebook on the job site at all times, which is readily available for viewing by the COR or VA Safety Officer. Work Hours: Normal business hours are 7:30AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time must be requested through the COR and approved by the CO. Requests for after hours work must be submitted in writing to the COR and CO. Coordinator two (2) weeks prior to work. The VA requires that information submitted must contain: extent of work, workers involved, the affected areas, and the estimated times of operation.