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Department of Veterans Affairs Network Contracting Office 16 - HOUSTON In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC) REQUEST FOR INFORMATION 36C25621Q0531 BACKGROUND: MEDVAMC has a ... Department of Veterans Affairs Network Contracting Office 16 - HOUSTON In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC) REQUEST FOR INFORMATION 36C25621Q0531 BACKGROUND: MEDVAMC has a requirement for the following: Trackcore Implant and Tissue Tracking System ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT 0001 10.00 EA TC-130 25 cu. ft. (Large) Intelligent Cabinet LOCAL STOCK NUMBER: TC-130 0002 3.00 EA TC-132 7.9 cu. ft. (Small) Intelligent Cabinet LOCAL STOCK NUMBER: TC-132 0003 13.00 EA Annual Services for RFID Enclosures LOCAL STOCK NUMBER: RFID-ANNUAL 0004 13.00 EA Onsite RFID Implementation LOCAL STOCK NUMBER: RFID-IMP 0005 38.00 EA Honeywell Xenon 1950, 2D Scanner (USB) LOCAL STOCK NUMBER: 1950GHD 0006 2.00 EA Zebra ZD420 Printer LOCAL STOCK NUMBER: GK42 Statement of Work TrackCore Implant and Tissue Tracking System Background Michael E. DeBakey VA Medical Center (MEDVAMC) Houston, Texas will need to effectively and efficiently track and manage all biological and non-biological implant inventory using TrackCore Implant and Tissue Tracking System. Reviewed by Joint Commission Resources, the systems assist the facilities in meeting regulatory agency and VA requirements related to implants. These requirements include the ability to bidirectionally track all implants/products from donor to facility to patient and back, per Joint Commission standards. System users quickly and accurately pull implant information related to recalls, addressing stocked inventory as well as patients affected by recalled implants. This program reports, in real-time, current stock levels, par levels, alerts for expiring products, and cost, as a few examples. The system maintains FDA/AATB certificate and IFU s for each vendor with the option to upload other documents. Scope of Work The contract will provide the Michael E. DeBakey VA Medical Center (MEDVAMC) Houston, Texas utilizing TrackCore Implant and Tissue Tracking System for tracking and managing all implant inventory. For recalls, TrackCore will continue to allow the facilities to quickly locate stocked implants and determine if any patients are affected. Tasks or Requirements Monitoring implant inventory throughout the facility, in real time, allowing for accurate stock levels and efficient reordering. Looking at cost utilization of implants by implant type, vendor, part number, etc. and adjusting inventory levels and types accordingly. Quickly locating stock implants during recalls and determining which patients received those implants. Utilizing departments within the system. The staff is assigned to a primary department and has access to view, log out, and track the implants stored in that department. This simplifies the logging, tracking, and reporting of implants, and allows the user to complete the required tasks more efficiently when the system shows only the areas relevant to the individual that is logged in. Using 1D and 2D custom bar code label capabilities where the 2D can be customized for Michael E. DeBakey VA Medical Center (MEDVAMC) Houston, Texas facility. Assigning a unique identifier when the implants is logged into the system. To support reports designed to provide all data required by the Joint Commission s tracer methodology. Offering dynamic reporting capabilities, which allow users to create, save, and share reports accessing all data elements. Customer support and enhancements as needed by the facilities. TrackCore provides the option to purchase Radio Frequency Identification (RFID) secure enclosures (cabinets, refrigerators, freezers), which allows the nursing staff to take any implant from storage without signing in or manually documenting because the RFID units automatically provide the chain of custody and nursing accountability through the use of a pre-authorized access badge. The units are fully integrated with TrackCore and have 24/7 monitoring. Other benefits of RFID include: Near real time data capture and continuously monitors the temperature inside each RFID enclosure. Automatic Notification steps are enacted to inform staff when temperature exceeds a set limit. 66% in expiration, ensure tissue viability and improved patient outcomes with automatic and escalated expiration alerts 92% reduction in stock outs and reduce product safety stock on high dollar implants The TrackCore software and RFID enclosures create a touchless workflow for the nursing staff, which allows the nurses to be able to tend to our Nation s Veteran while assuring 100 percent compliance and real time inventory visibility. Deliverables and Period of Performance The Contractor shall provide deliveries and maintenance under this contract during normal VA working hours (8:00 a.m. 4:30 p.m.), Monday through Friday unless otherwise approved by the Contracting Officer. Period of Performance is 04/01/2021 04/01//2022 (Tentative) No deliveries shall take place on Federal holidays or weekends unless directed by the Contracting Officer. Federal holidays are as follows: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, Christmas, and any other day specially declared by the President of the United States to be a national holiday REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. Please respond to this RFI if you can provide supplies that may be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to Oney.kelly@va.gov. Please respond to this RFI no later than March 15, 2021. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.