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Department of Veterans Affairs Network Contracting Office 16 - HOUSTON In Support of the Overton Brooks VA Medical Center Shreveport, LA REQUEST FOR INFORMATION 36C25621Q0480 1. Contract Title. Commer... Department of Veterans Affairs Network Contracting Office 16 - HOUSTON In Support of the Overton Brooks VA Medical Center Shreveport, LA REQUEST FOR INFORMATION 36C25621Q0480 1. Contract Title. Commercial three compartment sinks 2. Background/Statement of Work. The Overton Brooks VA Medical Center is seeking a supplier of a new three compartment sink. The sink is needed in each area of the kitchen (Salad, Cooks, Ingredient Control, Pot and Pan areas) to replace the current obsolete two compartment sinks. The current equipment does not meet current commercial standards for industrial food service. 3. Scope. The contractor shall provide all management, tools, supplies, equipment, travel and labor necessary to install a government purchased three compartment sink for the pot and pan area with long peninsula table, a disposal and faucets/sprayer area/wand, three compartment sink with faucets on each sink to include a spray wand station on the middle sink, a clean table area prior to the pot and pan machine, an area for the pot and pan machine and a clean table after the pot and pan machine (the design is a U shaped item of equipment); the additional three areas (cook, ingredient control, salad) three compartment sinks are flight type with a soiled table and a clean table on each side of the three compartment sink, each sink must have a faucet with a hot and cold water twist style valve; the middle sink (rinse station) must have a hot and cold twist style faucet with a spray wand. Each faucet should be 14 to 16 inches long. The middle sink must have a spray nozzle/wand available. The items shall be delivered and installed per item #11, Delivery Schedule of the SOW, at the Overton Brooks Shreveport, LA VA Medical Center. Installation of the electrical, water fill and drain, all components, and supplies of the sinks and table shall be setup and tested in accordance with the procedures recommended by the respective Original Equipment Manufacturer (OEM). Upon completion of the system installation and successful testing, Administrative Dietitian and Supervisory Staff in-service training and Engineering Staff Training shall be conducted to the satisfaction of the COR representative. 3 sections/compartment No spill roll edge apron panel on each end of table All stainless steel construction interior and exterior Back splash 12 inch Lever drains and overflow Faucet on each sink 2 faucets with spray wand on rinse station Disposal area Tubular undershelf Tubular legs with adjustable feet Sound deadened top Cross bracing The removal of the sinks includes detaching the equipment from the floor of BN10. Dismantling the equipment in a fashion to remove the items. The disposed items should be placed in an area on the back dock of OBVAMC as designated by the Administrative Dietitian or designee. The disposed items must be added to the final location on the back dock within 4 hours of being removed from BN10/BN16. The demolition should allow one working sink during normal OBVAMC kitchen hours (5am to 8pm). The demolition of the final sink should not begin until a new, replaced 3 compartment sinks is functional. The three compartment sinks and tables should be firmly fixed to the floor of BN10/BN16. The floor and/or walls should not be damaged in any fashion (EX: no broken tile, no damage to the grout, etc). Any damage should be repaired to the satisfaction of the COR. When installing the tables and sinks, the replacement items should match the footprint of the removed equipment as close as possible. When an exact match is not possible the final location will be determined by the COR. There should be a minimum gap between the table/sinks and wall. OBVAMC recycles cardboard. All new equipment delivered with cardboard or cardboard containers must be recycled. The contractor is responsible for removing the items from their shipping conveyance; responsible for breaking down the cardboard to an acceptable size for recycling; responsible for moving the cardboard to the recycle location on the back dock of OBVAMC facility. All cardboard must be managed and placed in the final location within 4 hours of beginning the process of opening or installing the new equipment/items. The installation includes all hardware to provide fully functional sinks/tables with hot and cold water and fully functioning drains. Each sink includes a faucet. Each sink includes twist or paddle style valves for hot and cold water for each faucet. Each spigot or faucet is between 14 and 16 inches. The rinse or middle sink on each unit should have hot and cold on and off valves and a spray rinse wand. Each sink will drain into the floor drain for each respective area. There must be no leaks or slow drain issues after proper installation. The drains are open or closed with a long reach handle, available on each sink. The drains should close completely with minimal or no leakage from the individual sink. The water supply (hot and cold water), drains, electrical supply (disposal), etc. should be completed to provide adequate service of the equipment to the satisfaction of the COR. The spray rinse station found on the middle sink of each three compartment sink and associated with the disposal on the soiled table area of the pot and pan area equipment should be 40 to 50 inches of flexible hose, the overhang should be between 8 to 20 inches, the sprayer should hang 30 to 35 inches below the goose neck of the device. The clearance should be between 5 and 15 inches in the normal position. The flexible hose should be supported by coiled stainless steel or stainless-steel spring. The sprayer should have a locking mechanism or ring to allow the handle to be left in the on position. All tasks (demo, installation, final fit and finish) should be completed within 4 days of beginning the process. There should be no delinquent labor, function or installation remaining after four days. (EX: if work begins on Monday; the entire installation should be complete by Thursday, close of business). 4.1 Specific Tasks. 4.1.1. System Performance Check & Quality Certification: The contractor shall ensure that all equipment listed in section 4.3 is installed to the OEM s specifications and recommendations by performing system performance check & quality certification upon project completion. The contractor shall ensure all equipment listed operates safely, are clean, free of defects, and free of corrosion. Copies of all service reports must be provided to the Engineering Department. 4.1.2. Schedule: A minimum of one week prior to scheduling a visit to the medical center, the contractor shall call the COR at 318-990-5234 or Engineering Department at 318-990-6384 to verify availability of staff to supervise the installation. 4.1.3. Signs, Barriers, and Labels: If a hazardous condition might exist during the installation the contractor shall place signs and if necessary, barriers to warn of any and all potential hazardous conditions and/or equipment. 4.1.4. Property Control: The contractor shall obtain approval of the Government Contracting Officer before removing any item from its existing location on campus. 4.1.5. Equipment Repair Service: The contractor shall install the equipment to operational condition within 5 working days of initial installation. After notification of installation requirement, unless otherwise approved by the Government Contracting Officer. The contractor shall notify the Engineering Supervisor or COR when any replacement part must be ordered, if installation delays are expected and the availability and/or need for loaner equipment. The contractor must sufficiently notify users of the expected delay and potential date of completion. 4.1.6. Parts: All replacement parts during the installation must be OEM parts, no reconditioned or remanufactured parts are acceptable unless they meet or exceed OEM s specifications for reconditioning and are provided by the OEM in OEM packaging. The contractor shall not exceed established installation cost limits without prior approval by the contracting officer. Contractor is responsible for the return of any exchange or repair parts that need to be returned to the manufacture. 4.1.7. Telephone Assistance: The contractor shall provide telephone assistance 24 hours per day for the equipment covered under this purchase. Telephone assistance shall be a toll free to the Government. The Engineering Department or COR shall be able to call and receive assistance in correcting problems with equipment operation. 4.1.9. Updates: The contractor is responsible for providing and installing manufacture designed and issued field modifications, safety corrections and revisions for correcting software and equipment deficiencies. The contractor will verify that all devices listed in section 4.3 have the most current firmware, hardware and software updates available by OEM throughout the life of the product. 4.1.10. Training: The contractor shall provide training documents on each technician who will service the equipment listed in section 4.3. It must indicate that they are approved/trained by the OEM to service and maintain the installed system. 4.2 General Information. 4.2.1. Quality Control: Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices for equipment installation and setup. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the items identified in section 4.3. 4.2.2. Quality Assurance: The government will evaluate the contractor s performance in accordance with the Quality assurance Surveillance Plan. 4.2.3. Government Remedies: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (September 2005), for contractors failure to correct nonconforming services. 4.2.4. Hours of Operation: The VA Medical Centers normal hours of operation are from 8:00 a.m. to 4:30 p.m., Monday through Friday, workweek excluding Federal Government Holidays. The Federal Government Holidays are New Year s Day, Martin Luther King s Jr s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. In the event one of the holidays fall on a weekend then the adjoining workday is then considered a Federal Government Holiday. 4.2.5. Security Requirements: When the Contractor s Service Technician(s) arrive at the VA Medical Center they will go to the Engineering Department in Building 4, Room 10 to check in. If contractor does not have a VA contractor ID badge provided by this campus an Engineering representative will escort the contractor to the VA Police main building to be issued a Visitor Pass which must be returned at the end of each day unless otherwise instructed. 4.2.6. Special Qualifications: All Contractor and Sub-Contractor Service Technicians shall be trained and certified on all equipment identified in section 4.3. Training shall be on the same manufacture and model of the equipment identified in section 4.3. The contractor shall provide current completion of training certificate indicating the date training took place, training provider, date certificate was signed, and signature of certifying official for each Service Technician who will be assigned to work on the equipment under this contract. 4.3.1 Installed Equipment: Equipment installation shall be rendered according to the OEM s recommendations. Brand Name or equal items are requested as follows: MAKE QUANTITY MANUFACTURER MODEL BLDG LOCATION Pot and Pan area U-Shaped design, soiled table, including a disposal and faucet with wand, 3 compartment sinks, faucets each sink and sprayer and wand in the middle sink, soiled and clean tables on either side of the existing pot and pan machine Three compartment sinks for salad area, cooks area, and ingredient control; each sink will have a faucet. The middle station is a sprayer wand; to include a clean table and a soiled table Installation 1 3 __________ 4 All American Millwork and Fabrication All American Millwork and Fabrication All American Millwork and Fabrication Individual fabrication Individual fabrication Individual fabrication Bldg 1 Rm BN 10 Bldg 1 Rm BN 10 Bldg 1 Rm BN 10 5. Performance Monitoring. Contractor shall develop and maintain a quality program to ensure installation services are performed in accordance with commonly accepted commercial practices for this type of work. As a minimum, the contractor shall develop quality control procedures that address the areas identified. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The contractor must provide documentation for all services provided in either hard or electronic copies to the COR located in Engineering. The government will periodically evaluate the contractor s performance during the installation in accordance with the Quality Assurance Surveillance Plan. 6. Other Pertinent Information or Special Considerations. a. Packaging, Packing and Shipping Instructions. Any parts or materials for the installation can be shipped directly to the VA campus providing that the COR is aware of pending shipments. Once this has been accomplished the COR will provide the contractor with the necessary instructions regarding shipping of parts and materials. Storage of spare materials, parts and supplies must be cleared with the COR and engineering staff due to limited storage areas. b. Inspection and Acceptance Criteria. The COR is responsible for the certifying that the work done under the contract is performed to time and standard. This is accomplished by contractor checking in with the COR/Engineering staff prior to the start of any work, providing documentation of work completed to OEM specifications and checking out with the COR/Engineering staff at job completion. Place of Performance. All services are to be completed in building 1 at the Overton Brooks VA Medical Center Shreveport campus located at 510 East Stoner Ave, Shreveport, LA 71101. The contractor will be responsible for any travel or shipping expenses Incurred during the active contract period. In the event a device listed in section 4.3 INSTALLED EQUIPMENT needs to be returned to the manufacture for repair the COR must be notified prior to removal from campus. Risk Control. Contractor is responsible for following all safety policies and procedures while on the Shreveport, LA VA campus. This is to include but not limited to safety, patient issues, infection control and patient privacy. Delivery Schedule. SOW Task# Deliverable Title Format Number Calendar Days After Start 1 Removal of Pot and Pan sink According to manufacturer Removal and Service guidelines 1 Job 1 2 Removal of Salad area sink, Removal of Ingredient Control area sink, Removal of cooks area sink According to manufacturer Removal and Service guidelines 3 Jobs 1 3 Installation of Salad area sink, Installation of Ingredient Control area sink, Installation of cooks area sink According to manufacturer Installation and Service guidelines 3 Jobs 2 4 Installation of Pot and Pan sink including disposal and connection of tables to existing pot and pan machine According to manufacturer Installation and Service guidelines 1 Job 3 4 Operation and In-Service training to NFS Supervisory Staff and Engineering Staff To OEM standards As Required 3 REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: 1. Please respond to this RFI if you can provide the exact brand name or equal products listed above. In the response please cite your business size status. a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. b. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. 2. Please respond to this RFI if you can provide supplies that may be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. b. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. 3. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI. 4. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). 5. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to Kristi.riley@va.gov. Please respond to this RFI no later than March 1, 2021 by 11:00am CST. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.