Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR... This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This is a Combined Synopsis/Solicitation for Prescription Eyeglass Fabrication prescription on behalf of Veterans Integrated Service Network (VISN) 16 VA Healthcare Systems (Medical Centers and Outpatient Clinics) as defined herein. The government intends to award an IDIQ Contract to one offeror as a result of this Combined Synopsis Solicitation that will include the terms and conditions set forth herein. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. This acquisition is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The NAIC code is 339115 and the small business size standard is 1000 employees. Please ensure that your System for Award Management (SAM) registration indicates this NAICS code if you are interested in the requirement. Technical Requirement: See attached Statement of Work Evaluation Criteria The due date of October 26, 2020, 9:00 a.m. CDT. The basis of award will be the lowest price quotation that demonstrates meeting all the minimum technical evaluation criteria listed below and past performance. Adhering to the page limitation set forth below will be strictly enforced and pages beyond that limitation will not be evaluated. Font will be New Roman, 12 font on 8 X 11 paper. Network Contracting Office 16 will not consider your quote for an award if you fail to respond to the following evaluation criteria: Technical requirements - The technical quote shall demonstrate that your company has identified, or has in place, processes, methods, plans and or other resources as necessary that together demonstrates the ability to fabricate; a) Lenses consistent with American National Standards Institute for Ophthalmic Lenses, ANSI Z80.1. All ophthalmic lenses shall be in accordance with Food and Drug Administration (FDA) Regulation, 21 CFR 801.410, Paragraph 3.1 and 3.2 of the SOW, b) Frame fabrication standards consistent with American National Standard Requirements for Ophthalmic Frames, ANSI Z80.5. Quoters shall submit frame samples as required in Paragraph 4.3. Page limitation; 4 pages. Delivery requirements The technical quote shall describe the process from receipt of order to delivery times established in Paragraphs 4.8 and 4.10b to include shipping method. Page limitation 2. Quality - The technical quote shall demonstrate an on-going quality control (QC) program to ensure accuracy of work that objectively and systematically monitors and evaluates the quality of product, resolves identified problems, pursue opportunities for improved beneficiary provided product, and provide a self-assessment of compliance with a contract resulting from this solicitation. The contractor shall provide documentation showing all facilities meet FDA requirements. Page limitation 3. Past Performance - Provide three references of Federal, State, local government, or private contracts of similar scope, size, and complexity that are ongoing, or have been completed within the last three (3) years, indicate nature of past performance in the regular conduct of business. (i) Dates of contract (beginning and ending). (ii) Name and address of facility where services were rendered. (iii) Telephone number and name of contact person for each facility. This factor will indicate performance history in relation to successful performance and ability to fulfill the requirements of this solicitation. The Government shall evaluate past performance on the basis of information that may be obtained from the Offeror, or from any other source such as previous commercial and Government contracts. The Government may also use any relevant information in its possession or in the public domain. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance. Page limitation 1. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition: FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 2018) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (DEC 2019) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.219-6 Notice of Total Small Business Set-Aside (MAR 2000) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (MAY 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JUL 2020) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14 (i), 22(i), 27, 28, 29, 30(i), 31(I), 32(i), 33, 35(i), 44, 48, 51 and 58 are considered checked and apply. The following clauses and provisions apply to this acquisition: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (OCT 2018) The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: The Government intends to make award based on initial quotes. Accordingly, vendors are encouraged to submit their initial quotes based upon most favorable terms, prices, technical and other factors. Buy American statute (FAR 52.225-1, FAR 52.225-2) Limitations on Subcontracting (FAR 52.219-27, VAAR 852.219-10, VAAR 852.219-11, 13 CFR 125.6) Non-Manufacturer Rule (FAR 19.102(f), 13 CFR 121.406) FAR 52.216-18, Ordering (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __Nov 1, 2020________ through ___Apr 30, 2026_________.     (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.   (c) A delivery order or task order is considered issued when  (1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail; (2) If sent by fax, the Government transmits the order to the Contractor's fax number; or  (3) If sent electronically, the Government either  (i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or (ii) Distributes the delivery order or task order via email to the Contractor's email address. (d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract. FAR 52.216-19, Ordering Limitations (Oct 1995),  (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than ______$10.00_______, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.      (b) Maximum order. The Contractor is not obligated to honor-      (1) Any order for a single item in excess of ___$100,000.00__ ;   (2) Any order for a combination of items in excess of _______$100,000.00___; or (3) A series of orders from the same ordering office within ______10____ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.     (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.     (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within _2__ days after issuance, with written notice stating the Contractor s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. FAR 52.216-22, Indefinite Quantity (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.      (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government shall order at least the quantity of supplies or services designated in the Schedule as the minimum.      (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.      (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor s and Government s rights and obligations with respect to that order to the same extent as if the order were completed during the contract s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after ____Apr 30, 2026___________. FAR 52.217-8, Option to Extend Services, The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within __60 Days___. Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM. Grey Market Prevention Language (a) Grey market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor must be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of grey market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or grey market item(s) delivered to a VA medical facility upon discovery of such items. All quoters shall submit the following: one copy of their best and final quote. All quotations are due October 26, 2020, 9:00 a.m. CDT Point of Contact: Laurie Morris, Contract Specialist, Laurie.morris@va.gov