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Statement of Work Boiler Plant Historic American Building Survey Alexandria VA Health Care System 1. SCOPE Contractor will facilitate the following survey services to support the Alexandria VA Health ... Statement of Work Boiler Plant Historic American Building Survey Alexandria VA Health Care System 1. SCOPE Contractor will facilitate the following survey services to support the Alexandria VA Health Care System (AVHCS) Boiler Plant. Contractor will provide all personnel, supplies, supervision, tools, equipment, transportation and other items and non-personal services necessary for surveying the Boiler Plant. Contractor will provide Historic American Building Survey (HABS) services for the Boiler Plant according to the following general stipulations from the National Park Service: Ensure that the resource is documented in accordance with the standards and guidelines of the Historic American Buildings Survey (HABS) (www.nps.gov/hdp/standards/index.htm). Submit Final HABS documentation to the VA in accordance with requirements in the Secretary of the Interior s Guidelines for Architectural and Engineering Documentation (Federal Register, Vol. 68, No. 139, pp. 43159-43162, July 21, 2003). HABS documentation for the resource to be demolished or altered will include, but is not limited to: The written historical and descriptive data prepared in accordance with HABS history guidelines containing: A general history of the area (and district if applicable) including specific history of the parcel. A general narrative of the architectural style, building type, and construction methods. An architectural description of the resource including alterations. A description of the historic landscape and changes. Any historical photographs should be reproduced in the supplementary materials section (subject to copyright release). A site plan. Reproduction of select existing as-built drawings (if such exist) Large-format (4 x 5 or larger negative size) photographs processed for archival permanence in accordance with HABS photographic specifications (www.nps.gov/hdp/standards/photoguidelines.pdf). Views will include but are not limited to: General or environmental view(s) to illustrate setting, including landscaping, adjacent building(s), and roadways. Front façade, with and without a scale stick. Perspective view, front and one side. Perspective view, rear and opposing side. Detail, front entrance and/or typical doorway. Typical window. Exterior and details indicative of the era of construction or of historic and architectural interest. Interior views to capture spatial relationships, structural evidence, a typical room, and any decorative elements; these include hallways, stairways, attic and basement framing, fireplaces and mantels, moldings, interior shutters, kitchen (especially if original), and mechanicals. At least one-color digital photograph of the resource and its setting. The digital format should meet the NPS NRHP's 75-year permanence standard and higher resolution digital files (www.nps.gov/NR/PUBLICATIONS/bulletins/photopolicy/index.htm). Photo locations keyed to the site plan and included with the Index to Photographs.  Prior to commencing any work, Contractor will submit a service schedule of operations via email to the COR for approval. The service schedule can be subject to change in order that Contractor operations do not conflict or otherwise disrupt normal operations of the government in the facility involved. The service schedule can be subject to change if weather dictates that services cannot be provided as scheduled. In the event of a schedule change due to possible disruptions of normal government operations or inclement weather, Contractor will resubmit a service schedule via email to the COR for approval. VERIFICATION OF SERVICES: Contractor will submit a request for verification that survey services have been completed successfully within 1 week from date of survey documentation submittal to the COR. Upon acceptance Contractor will invoice for the amount to be determined for completion of the scheduled work. 2. APPLICABLE DOCUMENTS Required Reports/Forms Required Due Date Primary/Alternate POCs Shall be Submitted with Proposal. 3. REQUIREMENTS The arrangement of technical tasks and subtasks within the requirements section will be dictated by program (project) requirements. If a Work Breakdown Structure (WBS) is being used in the project, tasks must be organized in accordance with the WBS. Ensure that only minimal needs are tasked for the SOW or requirements. The order of technical tasks and subtasks within this section will be determined by the program requirements. If a WBS is being used in the program, tasks should be arranged in accordance with that WBS. Ensure that the scope of the program tasks meet only the minimal needs for the phase SOW or requirements. 4. GENERAL Hours of Operation. The contractor shall perform the services required under this contract during the base hours of operation: 7:00A.M. 4:30P.M., Monday through Friday. The Contractor may find it necessary to deviate from the normal hours of operation (i.e. working on Saturday or Sunday) due to weather conditions or unforeseen circumstances, to ensure timely completion of work under this PWS at no additional cost to the government. Contractor shall communicate and submit request to the Contracting Officer Representative. Employees will wear shirts when on site and performing contract work. VA Police will issue the contractor badges for all employees. Badges must be displayed while on property. AVHCS will not provide lunchroom or washroom facilities. Contractor employees shall not be considered government employees for any purpose under the contract. Federal Holidays. The contractor is not required to perform services on Federal Holidays. New Year s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day past the holiday observance. Closures. Work scheduled but not accomplished because of closure due to natural disaster or any unforeseen circumstance will be accomplished as soon as possible after reopening. SECURITY REQUIREMENTS Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. Each employee shall have and display a Government-furnished identifying badge. Contractor personnel shall wear uniforms which will be not less than a shirt and pants, not provided by the Government, identifying them as Contractor employees. The coloring or design of the item selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. Smoking and Vaping aren t allowed on site at the VA. The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being or operational mission and its population. 1. Contractors are required to submit all personal information for a background investigation and receive a favorable adjudication issues a badge. The COR will provide the awarded contractor with required forms and be point of contact for any questions. 2. Contractor s employees shall not enter the facility site without appropriate badge. They may also be subject to inspection of their personal effects when entering, while at, or leaving the site. 3. For working outside the regular hours as defined in the contract, Contractor shall give 7 days notice to the Contracting Officer so that arrangements can be provided for the employees. 4. No photography of VA premises is allowed without written permission of the Contracting Officer. 5. VA reserves the right to close down or shut down the project site and order General Contractor s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. INVOICING All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered. Invoices for fixed monthly fee shall be properly prepared and sent via OB10. Contractor shall register and submit invoices electronically via OB10. The website address for registering: WWW.OB10.COM . The Contracting Officer can provide more information for registering. Help Desk Number: 1-800-353-9791 or email: vafsccshd@va.gov More information on OB10 invoicing is located http://www.ob10.com/us/en/veterans-affairs/. These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum, all invoices shall include the following details: Description of the services rendered Billing period in which the services were rendered Correct purchase order number which shall be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor. Invoice number and date Payments shall be made in accordance with the prompt payment act out of the Government annual appropriated funds obligated in a purchase order which shall be issued after the contract is awarded PERIOD OF PERFORMANCE PERIOD OF PERFORMANCE Period of performance will be one (1) month or (30) calendar days from the contract award date. INSURANCE Worker compensation and employer's liability: - Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. General Liability: - Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property Damage Liability: - Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.