Inactive

The purpose for this source sought notice is to locate interested companies that can furnish the REQUIREMENTS listed in the SOW that is attached. Offeror's capability to meet this requirement includin... The purpose for this source sought notice is to locate interested companies that can furnish the REQUIREMENTS listed in the SOW that is attached. Offeror's capability to meet this requirement including any current contracts with more than 2 years of Period of Performance (Civilian or Government) to include meeting the below listed accreditations or similar standards, facility description, capabilities, and certifications. Responses must show clear and convincing evidence that your company and its employees have the capabilities, training, and qualifications to provide this service to be considered as a source. The following information is requested in a response to this RFI: 1. General Company information- Offeror's company name, DUNS, full address, point of contact, title, phone number, and email address. Name: Address: Contact Person: Phone number: Email address: DUNS number: Cage Code Number: Company website if available: 2. Business Type Please put a check mark or circle around the type of business you are below: a) Large b) 8(a) c) HubZone d) Small Business e) Small Disadvantaged Business f) Woman Owned Small Business g) Service-Disabled Veteran Owned Small Business h) Veteran Owned Small Business ***Note - All Veteran Owned Businesses must be registered in VetBiz at http://www.vip.vetbiz.gov/general_user/register/default.asp to be considered a Veteran Owned Business. Socioeconomic status (whether Service Disable Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, 8(a), Woman Owned, Small Disadvantaged, etc.). If stating SDVOSB or VOSB status, your company must be verified with the seal/icon or show pending verification in VetBiz Registry (https://www.vip.vetbiz.gov//) to be considered as a SDVOSB or VOSB source. 3. How long has your company provided these services? See attached Past Performance. 4. Provide information for any current or past VA contracts for these products and services. 5. Is your company registered in the System for Award Management at WWW.SAM.GOV? The NAICS code for the procurement is 561210 and the small business size standard is $41.5 Million dollars. Any future RFP will be conducted in accordance with FAR Parts 12 and 15. The Government may elect to award a Firm Fixed Price contract resulting from the solicitation. Responses to this market survey should be e mailed to shawn.vanzandt@va.gov. No telephone responses will be accepted. Please provide a detailed response to the below Performance Work Statement stating how you can meet all aspects stated. It is requested that responses be received no later than 2:00 pm Central, July 17th, 2020. *NOTE* SDVOSB Contractors to provide documentation to fulfill capabilities of the following clause: FAR 52.219-27. No solicitation document is available currently; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a separate solicitation announcement. PATIENT LIFT MAINTRENANCE AND SERVICE PROGRAM PERFORMANCE WORK STATEMENT A. GENERAL: Title of Project: Replace UPS batteries in Uninterrupted Power Supplies (UPS) located at the Central Arkansas Veterans Healthcare System (CAVHS), Little Rock (LR) location. Scope of Work: The contractor in question shall furnish all qualified/certified personnel, tools, materials, rigging, necessary equipment and services to include lodging, travel and meals necessary to perform the following scope of work. The scope of work for this contract will be to remove 320 old batteries and replace with 320 new batteries in three (3) separate UPS s. Note: This will be considered a turnkey contract. The contractor will be responsible for safely removing the old batteries and safely installing the new batteries, to include a post startup and check out of each UPS to ensure proper operation of the units. Definitions: The following terms have the following meanings in this scope of work (SOW): VA Administrative Hours: 7:30 AM to 4:00 PM, Monday through Friday, excluding federal holidays Non-Administrative Hours: 4:01 PM to 7:29 AM, 24 hours on weekends and federal holidays Government: The United States of America Veterans Affairs (VA): Government s federal agency for which the Government contracts for the services specified herein. VA and Government will be used interchangeably throughout this SOW and contract. Where the term VA is used, it shall mean the same as Government . CO: Contract Officer COR: Contracting Officer s Representative Battery String: separate compartment of the UPS that contains/stores the batteries for the UPS, 40 batteries per string. Government personnel observed Holidays: The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays: New Year's Day Martin Luther King's Birthday President's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President s Proclamation Background: The (ESTIMATED) period of service for this requirement will be from date of award to approximately 2-3 weeks once the batteries arrive on site (CAVHS). The contractor will remove (320) old batteries and install (320) NEW Enersys HX12540 (Eaton 12V 540W) batteries into existing (8) Eaton Battery Cabinet (2 cabinets in one UPS and 3 each cabinet in the other 2 UPS s). Note: See attachment 1 for the preferred battery to be installed as the new one. If for some reason this specific battery is not purchased, a like item of EXACT specifications must be used to meet the needs of this contract. Special Note: The 3 UPS s outlined below are under an Eaton service and maintenance contract. The contractor that is awarded this contract must be an Eaton authorized service company so as to not damage the units while the work is being performed. In addition, they must be an Eaton authorized service company so as to not void the service and maintenance contract that is currently in place. Proof of being an Eaton Authorized Service Dealer will be required as part of each contractor s submittal package. Any damage done to the UPS s by the contractor while the work described in the SOW is being performed will be the responsibility of the contractor to repair. This contract will consist of 3 separate UPS s for the battery replacement. Below will identify the 3 UPS s by Model, SN, number of batteries and location of each UPS. UPS 1: Powerware 9315 300KvA; S/N EV414ZXX01; 2 battery string cabinets (80 batteries); Located in Little Rock JLM VA Medical center Room GD123. UPS 2: Powerware 9395 500KvA; S/N EG366BAA14; 3 battery string cabinets (120 batteries); Located in North Little Rock Building 102. UPS 3: Powerware 9395 500KvA; S/N EG366BAA15; 3 battery string cabinets (120 batteries); Located in North Little Rock Building 102. The removing and disposing of the old batteries will be the responsibility of the contractor (any scrap value for the batteries will be retained by the contractor). Any trash, cardboard, plastic, pallets, etc. will be the responsibility of the contractor to remove from CAVHS property/buildings after the work is complete. WORK HOURS: CAVHS Engineering s normal working hours are 7:30a to 4:00p Monday thru Friday excluding Federal Holidays, or any other day deemed a day off by CAVHS or higher. The contractor will have access to complete the work described in the SOW anytime during these working hours. Note: the contractor if he/she desires, can/could work after normal hours to better suit their needs and less interference of employees; however, there would be no additional cost for such instances paid for by the government. Any additional work being performed outside this SOW will have to be brought to the attention of the COR and CO prior to being performed and approved. Type of Contract: Firm Fixed Price: CONTRACT AWARD MEETING The contractor shall not commence performance of the tasks identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference or has advised the contractor that a post-award conference has been waived. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. TASK ONE: Eaton Authorized Service Dealer DELIVERABLE ONE: Proof of being an Eaton Authorized Service Dealer. Due at the time of proposal submittal. CHANGES TO THE STATEMENT OF WORK The CO is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer s Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof. GOVERNMENT RESPONSIBILITIES 1. The government shall provide the contractor access to the appropriate area/areas where the UPS s will be located. 2. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection from existing collection points), Information concerning the location of existing outlets may be obtained from the COR. Proper Invoicing and Billing: Invoices submitted for payment of goods and/or services provided under this contract must be submitted within thirty (30) calendar days after the date in which service was performed and contain, as a minimum, the following information: Name and address of the business concern. Invoice date. Obligation number (must have Obligation number to ensure prompt payment on all invoices and shipments) and Contract number. RECORDS & PRIVACY Information Systems Officer, Information Protection: The contractor will/will not have access to VA Desktop computers and they will/nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. Privacy Officer: The contractor will/will not have access to protected Patient Health Information (PHI) and they will/nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified. Records Manager: Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. Central Arkansas Veterans Healthcare system and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Central Arkansas Veterans Healthcare system or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Central Arkansas Veterans Healthcare system. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Central Arkansas Veterans Healthcare system control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Central Arkansas Veterans Healthcare system guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Central Arkansas Veterans Healthcare system policy. The Contractor shall not create or maintain any records containing any non-public Central Arkansas Veterans Healthcare system information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The Central Arkansas Veterans Healthcare system owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Central Arkansas Veterans Healthcare system shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take Central Arkansas Veterans Healthcare system provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. Quality Assurance: The government will evaluate the contractor s performance under this contract. For those tasks the performance matrix, the Contracting Officer s Representative (COR) will follow the methods of surveillance specified in this contract. Government personnel will record all surveillance observations. When the observation indicates defective performance, the COR will require the contractor s competent person to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that he or she has been made aware of the defective performance. Installation Time All work shall be scheduled within 10 calendar days after Notice to Proceed is received by the Contractor. SPECIAL CONSIDERATIONS BY THE CONTRACTOR: All disposal costs and fees for debris removal will be the contractor s responsibility. The contractor will be responsible for cleanliness of the building area both interior and exterior based on the work performed by the contractor. Site shall always be kept clean and free from debris and contractor shall remove debris daily from the CAVHS property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.