Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS REQUEST FOR INFORMATION 36C25620Q0124 BACKGROUND: The Houston VAMC has a ... DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS REQUEST FOR INFORMATION 36C25620Q0124 BACKGROUND: The Houston VAMC has a requirement for the following BRAND NAME OR EQUAL supplies: Manufacturer Stock # Item Description Please see SOW attached REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to winston.graber@va.gov. Please respond to this RFI no later than Nov. 19, 2019. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK 580-20-1-052-0039 Beaumont Lobby and Patient Seating 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare furniture for one of the clinics of the Michael E. Debakey VA Medical Center, in Houston, Tx. The clinic is located in Beaumont, TX. This requirement meets the VHA IDIQ specifications and high-quality threshold, while integrating excellent environmental stewardship. This requirement includes healthcare furniture, delivery, and professional installation. Service required is detailed in SV1 Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ. Healthcare furnishings include single lounge seating, bariatric lounge seating, cylinder end tables with electrical outlets and guest seating to exam rooms and offices. 2.0 PRODUCT SPECIFICATION Brand Name Nemschoff is approved under the VHA Healthcare Furniture multiple award IDIQ contract and are listed in the IDIQ Minimal Technical Requirements (MTR) list. Nemschoff or compatible Equal, to meet the needs of furnishings seating for lobbies and end tables. Sitonit is approved under the VHA Healthcare Furniture multiple award IDIQ contract and are listed in the IDIQ Minimal Technical Requirements (MTR) list. Sitonit or compatible Equal, to meet the needs of furnishings guest seating. New purchases shall allow outpatient facilities new seating options that meet infectious control standards. 3.0 PERFORMANCE/SUBMITTALS REQUIREMENTS The specification covers the requirement for main waiting room furniture and guest seating for exam rooms and offices of the Beaumont CBOC. The minimum acceptable requirements for manufacturer s extent of project line, design, materials, workmanship, performance, safety and services are set forth, hereinafter. Failure to meet the minimum acceptable requirements may result in disqualification of the bid. All furnishings shall be of a design, material and workmanship to withstand hard daily usage over an extended life with a minimum or maintenance and repair. The furniture dealership shall provide and be responsible for the technical assistance, development and generation for final specifications. The manufacturer will guarantee product for a limited lifetime warranty. The contractor shall provide literature and specifications of furniture offered in bid current brand name furniture, Nemschoff Anderson chairs, cylinder tables and Sitonit Freelance arm and armless chairs or equal. Only include Nemschoff or equal, products specified within the IDIQ Contract. Only include Sitonit or equal, products specified within the IDIQ Contract. Submit price list for all product Bid Submit an installation schedule including an estimate of man- hours required for installation. Submit a furniture schedule and Bill of Materials (BOM) tagged per quantities and clinics. Submit shop drawings for all custom product, complete manufacturer's product specification and any drawings and samples required for approval prior to commencement of manufacturing. Submit all furniture warranties and maintenance manuals to owner. Coordinate and provide all products and services to manage the order, ship, deliver and install new furniture from the manufacturer until final acceptance by VA interior designer, Linda Mendeloff, ASID, NCIDQ, TRID. linda.mendeloff@va.gov. 713-791-1414 x 25468 and Juanelle B. Barnes, juanelle.bradford@va.gov, 713 791-1414 x 22834. All items shall be installed by Houston Installation Services (HIS), as they are our Certified Professional Installers. The crew members are familiar with the VA outpatient clinic; the HIS company originally installed this clinic and have proven to maneuver through hospital environments safely and with minimal disruptions. They are certified installers and allow warrantees to be intact. 4.0 DELIVERY AND INSTALLATION All deliveries shall be to VA Beaumont Outpatient Clinic, 3420 Veterans Cir., Beaumont, Texas 77707. Outside contractor (HIS crew) shall meet furniture trucks at job site to unload/unpack, inspect and install furniture. MEDVAMC COR shall be notified by email of order ship date and projected delivery to clinic. COR shall notify outside contractor (HIS) install team of delivery date. The most current estimate of delivery need is January 21st, 2020. All furnishings must be in working condition and completely assembled. All assembly and installation work involved in placing furniture shall be completed by the install contractor hired by awarded contractor. Each item must be clean and free from dust, packing marks, tags, labels, etc. The furnishings shall be neat in appearance and from defects. Use no shims, wedges or similar job fashioned materials. Protection of carpet, vinyl tile, walls, and ceiling are the responsibility of the installers during installation. Any damage shall be replaced with like material and finish at no cost to the Owner. Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition. All waste materials removal is the responsibility of the install contractor. Job site dumpsters are not available for waste disposal. Use cleaning materials which do not create hazards to health or property and which will not damage surfaces. Use only those cleaning materials and methods recommended by manufacturer of the surface material to be cleaned. Use cleaning materials only on surfaces recommended by cleaning material manufacturer. Provide for all dumpsters, haul fees and dump charges as required. Do not use Owners collection facilities at any time. 4.1 PERIOD OF PERFORMANCE AND WORKING HOURS All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday Friday. All federal holidays, excluded. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. 5.0 INSPECTION AND ACCEPTANCE a. The order shall be inspected by the receiving company (HIS) for any damage when received at job site. b. Any missing and or damaged product shall be reported to COR; Contractor shall file the necessary paper work for follow up. c. Awarded contractor shall provide paperwork of completion dates, plus paperwork if there is a punch list, replacement parts, and/or short ship items from the manufacturer(s). d. The VA COR shall ensure all work is completed satisfactorily prior to acceptance. e. Any disputes shall be addressed with the Contracting Officer to resolve. 6.0 DELIVERY REQUIREMENTS a. Product shall be factory packed with adequate protection to all sides and corners to prevent transit and handling damage. b. Receiving contractor shall maintain protective covering in place and in good repair until removal is necessary. c. Deliver of specified items on order shall occur only when coordinated by MEDVAMC COR for delivery. d. Any government requested delayed delivery up to 30 days after initial negotiated delivery date, shall be at no additional cost to the Government. 7. 0 DELIVERABLES a. Samples and Literature for Verification: For each type of exposed finish required, provide an actual sample, not less than three (3) inches square, of same thickness and material indicated for the work. Sample(s) shall be submitted within 10 business days of award. Literature and specifications shall be submitted within 10 business days. 8.0 PROTECTION OF PROPERTY a. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. b. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work to ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. 9.0 WARRANTY & REPAIRS a. All specified product(s) shall be under standard manufacture s warranties. b. Contractor must respond and provide a report for service and warranty repair request within 24 hours of notification for COR review and approval. COR will provide a review within 24 hours of receipt of report. Contractor must coordinate with the COR the service or warranty repair. 10.0 PERIOD OF PERFORMANCE AND WORKING HOURS a. Furniture installation from contractor (HIS) shall be required between mid- January to late February 2020. Exact days will be coordinated according to furniture shipments to job site. Any government requested delayed delivery/installation up to 30 days after initial negotiated delivery/installation date, shall be at no additional cost to the Government. b. Duty hours will be 8:00 am 4:30 pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. 11.0 PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, scorching from heat of a cigarette, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with not hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. Reference the MTR s under IDIQ Contract for technical requirements of products below. The IDIQ MTR list is provided in the attachments. Requirements for Lobby seating (WSG1) Nemschoff, Anderson Multiple seating, or equal (Beaumont Outpatient Clinic) Quantity: 30 Chairs shall have antimicrobial, water resistant, healthcare grade vinyl fabric. Upholstery to be Architex, Koi Lily, Sustain Non-marring 1 adjustable glides Chairs shall have a weight capacity of a minimum of 350 lbs. Chairs shall have open arms Chairs shall have black urethane arm caps. Chairs shall have wipe-out design Chairs available in heavy duty steel constructed frame in metallic silver smooth Chairs shall have replaceable components Chairs shall have square back style Chairs shall have Microbecare protection Chairs maximum size: 24W x 26Dx 33H (see attached IDIQ MTR list, MTR -WSG1) (WSG1) Nemschoff, Anderson Multiple seating, or equal (Beaumont Outpatient Clinic) Quantity 15 Chairs shall have antimicrobial, water resistant, healthcare grade fabric. Upholstery to be ArcCom AC60160, Chroma, Seafoam 31 Non-marring 1 adjustable glides Chairs shall have a weight capacity of a minimum of 350 lbs. Chairs shall have open arms Chairs shall have black urethane arm caps. Chairs shall have wipe-out design Chairs available in heavy duty steel constructed frame in metallic silver smooth Chairs shall have replaceable components Chairs shall have square back style Chairs shall have Microbecare protection Chairs maximum size: 24W x 26Dx 33H (see attached IDIQ MTR list, MTR -WSG1) (WSG1) Nemschoff, Anderson Multiple seating, or equal (Beaumont Outpatient Clinic) Quantity 20 Chairs shall have antimicrobial, water resistant, healthcare grade fabric. Upholstery to be ArcCom AC63332, Skye, Grain #3 Non-marring 1 adjustable glides Chairs shall have a weight capacity of a minimum of 350 lbs. Chairs shall have open arms Chairs shall have black urethane arm caps. Chairs shall have wipe-out design Chairs available in heavy duty steel constructed frame in metallic silver smooth Chairs shall have replaceable components Chairs shall have square back style Chairs shall have Microbecare protection Chairs maximum size: 24W x 26Dx 33H Limited Lifetime Warranty (see attached IDIQ MTR list, MTR -WSG1) (WSG1) Nemschoff, Anderson Multiple seating, or equal (Beaumont Outpatient Clinic) Quantity 25 Chairs shall have antimicrobial, water resistant, healthcare grade fabric. Upholstery: ArcCom AC-63548, Insight, 29 Portobello Non-marring 1 adjustable glides Chairs shall have a weight capacity of a minimum of 350 lbs. Chairs shall have open arms Chairs shall have black urethane arm caps. Chairs shall have wipe-out design Chairs available in heavy duty steel constructed frame in metallic silver smooth Chairs shall have replaceable components Chairs shall have square back style Chairs shall have Microbecare protection Chairs maximum size: 24W x 26Dx 33H Limited Lifetime Warranty (see attached IDIQ MTR list, MTR -WSG1) (PC3) Nemschoff, Anderson Bariatric seating, or equal (Beaumont Outpatient Clinic) Quantity 15 Chairs shall have antimicrobial, water resistant, healthcare grade fabric. Upholstery to be Architex, Koi Lilly, Sustain Non-marring 1 adjustable glides Chairs shall have a weight capacity of a minimum of 500 lbs. Chairs shall have open arms Chairs shall have black urethane arm caps. Chairs shall have wipe-out design Chairs available in heavy duty steel constructed frame in metallic silver smooth Chairs shall have replaceable components Chairs shall have square back style Chairs shall have Microbecare protection Chairs maximum size: 44W x 25.75Dx 32H Limited Lifetime Warranty (see attached IDIQ MTR list) (OT4) Nemschoff, Cylinder or equal (Beaumont Outpatient Clinic) Quantity 12 Cylinder to be 24 Diameter and 21 high Laminate top and High-density particleboard Non-marring 7/8 adjustable glides Cylinder shall have Microbecare protection Limited Lifetime Warranty Power and 2 USB port, black embedded charging technology (see attached IDIQ MTR list) (GC2) Sitonit, Freelance or equal (Beaumont Outpatient Clinic) Quantity: 100 armless Quantity: 165 with arm Chairs shall have antimicrobial, water resistant, healthcare grade fabric. Upholstery to be ArcCom Skye, AC63332, color Grain # 3 Upholstered seat and backs Floor saver glides Four legs (no casters) Silver/slate finish frame Chairs shall be fully assembled in a carton Chairs shall have a weight capacity of a minimum of 300 lbs. Chairs shall a waterfall seat Arm chairs shall have black urethane arm caps. Chairs shall have a wall saver frame design Chairs shall have a molded shroud underside Chairs maximum size armless: 21.5W x 24D x 33.25 H Chairs maximum size with arms: 25W x 24Dx 33.25 H Limited Lifetime Warranty (see attached IDIQ MTR list) SERVICES-: SV1 Service required is detailed in General Requirements for Services and SV1 as outlined in the IDIQ Solicitation. Installation Services Delivery and Installation Services provided by Houston Installation Services (HIS) All areas must remain safe during installations, and areas be left clean. All packaging material must be taken offsite, all furniture wiped down clean. All floors shall be swept clean or vacuumed from trash. Design Contract Tasks/Requirements The contractor shall be responsible for providing actual sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA COR. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.