Inactive

1 STATEMENT OF WORK (SOW) Carpet Master GENERAL INFORMATION: RE: All the windows and screens at KCVA and Honor Annex screens and windows will be washed according to VA expectations. Contractor will be... 1 STATEMENT OF WORK (SOW) Carpet Master GENERAL INFORMATION: RE: All the windows and screens at KCVA and Honor Annex screens and windows will be washed according to VA expectations. Contractor will be required to re-clean windows and/or screens not meeting VA s standards. SCOPE OF WORK: The contractor shall furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the estimated number of windows and screens that require cleaning. A site visit is recommended since some windows may require rappelling to be cleaned. The Main Lobby area has 20ft. ceilings and the windows match, and GI has a few odd - shaped windows on the ceiling. These locations were opened after COVID lockdown. The contractor will be required to replace any window units or fixtures damaged during accomplishment of contracted services. SPECIFICATIONS: Removing and cleaning screens Cleaning windows (inside and out) Cleaning frames, sills, and sashes (inside and out) Replacing screens after cleaning note some screens are screwed in and tools will be required to remove and replace them. All cleaning tasks shall be accomplished to meet all standards as follows: Remove all paint, dirt, soil, and other substances that may be found on the windows. Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove. All damages caused by contractor s personnel will be repaired to previously existing condition at contractor s expense. Contractor must follow OSHA guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval. The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. For the Main Medical Center and Honor Annex, report to Main Tower, Room M4-203. Contractor personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds. Contract project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday. Contractor is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected. Payment will be withheld until all areas are cleaned to the satisfaction of the VA. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor s procedures manual and quality control manual. HOURS OF OPERATION: Business hours between 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding Federal Holidays. The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, Christmas, Juneteenth, and any other day specifically declared by the President of the United States to be a national holiday. PERIOD OF PERFORMANCE: This is the base year plus 4 years. The lead time will be twice a year in the Spring and Fall. TYPE OF CONTRACT Firm-Fixed Price PARTICIPATING FACILITY Kansas City VA Medical Center 4801 Linwood Blvd. Kansas City MO 64128 Honor Annex 4251 Northern Avenue Kansas City, MO 64133-1593 SCHEDULES Contractor is required perform all work during normal working hours Monday to Friday from 7am to 5pm. The Contractor is not required to provide services on the following U.S. Government holidays, nor will the Contractor be paid for these holidays. National holidays observed by the Federal Government: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day December 25 Juneteenth June 19th If a holiday falls on a Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. CONTRACTOR PERSONNEL BADGES AND PARKING: The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. A Contractor s Flash badge will be given to the contractor s employee after Background Data Collection information is input into VA PIV Enrollment Portal an attendance of a safety class. The contractor employee must safeguard the Flash badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their Flash badges. Flash badges must be worn at or above the waist (facing forward.). The contractor shall be required to comply with all security policies/requirements of the Kansas City VA Medical Center. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with COR or designee. The Kansas City VA Medical Center does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility y services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. Note: The below cited data is for information purposes only and is intended to furnish the bidder an approximate number of windows and screens that require cleaning. The successful bidder will be required to clean all windows and screens on buildings identified regardless of the window/screen count. Location of Windows: Building Function Windows 1 Main Tower Hospital 1788 2 Admin Bldg. Administrative 106 3 SARRTP Outreach 101 6 Engineering/Warehouse Facilities Management 70 15 Freedom Tower Research 240 26 Valor Pavilion Outpatient 139 Honor Annex Outpatient 420 CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.