Inactive

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this So... This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following: Veterans Lodging for the Wichita VA Medical Center *** See Statement of Work below for details *** If this is within your capability, please respond with the information below: Company Name Address Point of Contact Phone, Fax, and Email UEI number GSA Contract (as applicable) Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.11 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in VetBiz at www.vip.vetbiz.gov. Point of Contact for this Sources Sought is: veronica.flores@va.gov (913) 946 - 1167 Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048. STATEMENT OF WORK (SOW) FOR VETERAN LODING VETERANS HEATH ADMINISTRATION 1. INTRODUCTION This solicitation is to provide the Veterans Health Administration, Robert J. Dole VA Medical Center (RJDVAMC), Wichita, KS with lodging within a three (3) mile radius to accommodate those beneficiaries receiving medical care who may have to travel long distances for evaluation the day before or the day after treatment received. Only medically stable beneficiaries who would normally be discharged to their home will be considered for lodging for veterans waiting medical procedures at the medical center. This will be a base year with four (4) one (1) year option periods at the discretion of the government. 2. BACKGROUND Currently RJDVAMC utilizes unused VA medical facility beds or rooms for temporary lodging. In June 2019 construction making all inpatient rooms single person rooms. We will no longer have room resources to house the Veteran lodgers and require accommodations at local hotels within a 3-mile radius of the hospital. 3. SCOPE OF WORK (1). Room requirements: (A). Nightly room prices shall include all fees and applicable taxes and any other no-charge services offered to guests such as shuttle service and continental breakfast. Rates shall not include sales tax. The Dept. of Veterans Affairs (VA) is a Federal agency and therefore exempt from paying sales tax. Room rates offered shall be Single Occupancy and shall provide adequate sleeping arrangements for a minimum of two (2) people. The VA beneficiary shall be allowed one caregiver/driver/attendant to stay in the same room with the beneficiary, at the single occupancy rate when pre-authorized by the VA. Any additional occupants are the responsibility of the beneficiary and shall not lodge at VA expense. (B). Contractor shall reserve nine (9) rooms for the RJDVAMC, Wichita, KS at the applicable rates, Sunday through Friday each month for beneficiaries that are deemed eligible for temporary lodging by VA staff. Additional rooms may be reserved by the VA at the same rates based on a space available basis. The Contractor will invoice for and be paid only for actual room nights occupied. (C). The fully furnished hotel/motel rooms shall include contractor provided utilities and other specified services. The hotel/motel rooms shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA (Fire) 101, 2003 or latest edition, Chapters 28/29 specifications and American with Disabilities Act (ADA) guidelines. All rooms shall be located in a single hotel or motel. (D). The VA personnel authorized to place beneficiaries with the Contractor and resolve conflicts are the Social Services Department, Chief of Medical Administration Service, Registration Staff, and Administrative Officer of the Day (AOD). They can be reached 8 a.m. to 4:30 p.m., Sunday through Friday 316-685-2221 extension 53132. After hours, weekends and holidays, the AOD can be reached at 316-685-2221 extension 53614 or push 0 . (E.). The rooms shall be smoke-free unless requested otherwise by the beneficiary. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present. (F). Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required), and basic television cable service. (2). Rooms shall be located in as reasonably quiet or tranquil part of the hotel/motel as possible. Room reservations: Room reservations, room occupancy and room payment will be on the following basis: (A). The Contractor shall allow the occupancy of the room covered by this contract only upon the specific individual referral by authorized personnel of the RJDVAMC. The VA will inform the Contractor of each individual s name and the arrival date at the Contractor s facility. Stays will be limited to one night unless additional nights are specifically authorized by the VA. (B). Services shall be furnished Sunday through Friday evenings for beneficiaries of the RJDVAMC. The Contractor shall use its existing check in and checkout times. (C). Federal Holidays: Ten holidays observed by Federal Government are listed below plus any other day specifically declared by the President of the United States: New Year s Day Labor Day Martin Luther King Jr. Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day (D). The VA personnel authorized to place beneficiaries with the Contractor and resolve conflicts are the Social Services Department, Program Manager Health Administration Service, Registration Staff, and Administrative Officer of the Day (AOD). They can be reached 8 a.m. to 4:30 p.m., Monday through Friday 316-685-2211 extension 53132. After hours, weekends and holidays, the AOD can be reached at 316-685-2221 extension 53614 or push 0 . (E). The authorized dates and length of stay will be documented on a written hotel voucher issued by the authorized VA personnel. The voucher will be presented to the Contractor by the VA referred beneficiary at the time of check-in. In the event that a VA referred beneficiary refuses to vacate the room, the Contractor shall immediately notify authorized personnel. Also, in the event that a VA referred beneficiary checks out of the facility without prior notice from the VA, the Contractor shall immediately notify the authorized personnel at the VA. (F). The Contractor shall submit an itemized invoice to the VA for payment for actual room nights furnished during the month, Invoices are due by the 15th of the month following previous month s services. (i). The invoice shall contain the contract number, name of beneficiary and dates of lodging. (ii). Individual VA authorization vouchers must be retained by the Contractor until after payment for each voucher has been received. (3). Beneficiary emergencies: In the event a VA referred beneficiary experiences an emergency situation of any kind, the Contractor shall contact 911 emergency medical services to respond to the emergency. Once the emergency has been resolved the Contractor shall notify the authorized personnel at the VA of the situation (4). Room maintenance: Daily room maintenance shall comply with all Federal, State and local laws and commercial standards. (5). Telephone Service Requirements: (A). Contractor shall provide local area, touch tone, telephone service (no deposit required) for each room. The telephone service shall be capable of long distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. The VA will not be charged for and will not pay for any long distance calls unless prior approval is obtained from the VA. (B). Contractor shall provide one telephone in each room. (C). Telephone service shall be equipped with voice messaging system or front desk message service. (6). Fire Safety: (A). Buildings in which space is offered shall be evaluated in accordance with latest editions of the NFPA 101, LIFE SAFETY CODE and AMERICAN DISABILITIES ACT (ADA). (B). Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards. (C). Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101. (D). As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas. (7). Wheelchair Accessibility: Common areas such as hallways shall provide for accessible path of travel for wheelchairs. (8). Elevators: If elevators are a part of the building, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector s Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances. (9). Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor s written notification to the VA at least seven (7) calendar days in advance of the event. (10). The lodging facility must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et.seq.) and is listed on the US Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm and the System for Award Management (SAM) database found at https://www.sam.gov/portal/public/SAM/ or by calling 1-866-606-8220.In addition, the lodging facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 1210 et.seq.). INSPECTION AND ACCEPTANCE: The Government reserves the right to fully inspect the offeror's lodging facility(ies) by a team of VA contract and safety team members at any time before and after contract award and during the term of the contract to ensure a safe and healthy environment for the VA referred occupants. Inspections can be done with or without notification and will be dependent upon the situation. See FAR 52.212-4 for additional Government rights and inspection requirements and Attachment II (Hotel/Motel Evaluation Checklist). 4. DELIVERY & LOCATION INFORMATION Robert J. Dole Medical Facility Building 34 5500 East Kellogg Wichita Kansas, 67218