Inactive
Notice ID:36C25521Q0173
This is a SOURCES SOUGHT NOTICE. This notice is a market survey and is for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this notice...
This is a SOURCES SOUGHT NOTICE. This notice is a market survey and is for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. The VA NCO 15 Contracting Center has been tasked to solicit for and award Acute Hemodialysis Services for the Marion VAMC, Illinois. Potential sources are responsible for the complete performance of the technical aspects of Hemodialysis Services. This includes providing the dialysis system, personnel, on continuous stand-by call coverage, equipment, supplies and maintenance of the VAMC s water treatment system. No solicitation is currently available at this time. The proposed project is anticipated to be a firm, fixed-price requirement. The type of solicitation to be issued will depend upon the responses to this notice. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requested. The purpose of this notice is to gain knowledge of interest, capabilities and qualifications of various members of the Business Community to include Small Business or Large Business, Veteran Owned Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZONE, 8(a), etc., to complete and perform a Firm, Fixed-Price contract. After review of the responses to this Sources Sought announcement a synopsis and/or solicitation announcement may be published at a later time. The Government must ensure there is adequate competition among the potential pool of responsive contractors. The duration of the requirement is for a base period (start TBD and end TBD) with four each one-year option periods. The North American Industrial Classification System (NAICS) Code applicable to this acquisition is 621492. The Small Business Size Standard for this acquisition is $41.5M. Please provide a capability statement addressing your organization s ability to perform as a prime contractor the work described below. This is not a request for proposal and in no way obligates the Government to award any contract. Your company s name, addresses, point of contact, phone number, and email address. Your company s interest in submitting a proposal on the solicitation when it is issued. Your company s capability to meet the requirements. Your company s Business Size (Large or Small) and Socioeconomic Status (Veteran Owned, SDVOSB, HUBZONE, 8(a), etc.). Interested companies are asked to respond to this Sources Sought Notice no-later-than 4:00 PM (CST) on February 18, 2021. All interested companies must be registered in SAM (http://www.sam.gov/) to be eligible for award of government contracts. Please mail, fax or email your response to: Stephen Showers NCO 15 Contracting Office, 3450 S. 4th Street, Leavenworth, KS; 60048, Email Address: stephen.showers@va.gov , Fax No. (913) 946-1198. Please reference the following in the subject line of all correspondence submitted: Onsite Acute Chronic Hemodialysis. Note: Phone calls WILL NOT be accepted. Email is the preferred method when receiving responses to this notice. Onsite Acute/Chronic Hemodialysis Services GENERAL: The Marion, IL VAMC, 2401 West Main, Marion, IL 62959 has a need for an on-site acute/chronic hemodialysis services in order to support its delivery of surgical and in-patient healthcare to veterans whom require routine dialysis care. The number of cases will be estimated quantities. Services will be required on a 24/7 basis. QUALIFICATIONS: Personnel assigned by the contractor to perform services covered by the contract shall have an unrestricted license from the state of Illinois. The Registered Nurse(s) trained in Hemodialysis shall be ACLS and BLS certified. CONTRACTOR RESPONSIBILITIES: The Registered Nurse(s) trained in Hemodialysis could be required to furnish services on all calendar days. Call back: Contract providers will not be paid for on-call services or stand-by pay. Acceptable response time is contingent upon the urgency of the need as determined by the ordering physician: Emergent Services within two (2) hours Immediate Services within four (4) hours Chronic Routine within thirty-six (36) hours General Information: The contractor will be reimbursed for each procedure and includes all personnel, supplies and equipment (dialysis and reverse osmosis/water treatment systems) and to include stand-by/on-call pay. The contractor shall provide needed labor, supplies, and equipment to include dialysis and water treatment systems. The services to be performed by the Registered Nurse trained in hemodialysis will be performed in strict accordance with VAMC policies, procedures, and regulations of the VAMC. The contract providers will be responsible for the provision of the ordered services to include set-up and safety check of all equipment and water treatment systems, initiating, monitoring and terminating treatment, documenting of procedures and clean-up and storage of dialysis equipment and supplies. The contractor(s) shall assure professional competence of all personnel provided to the VAMC. Personnel assigned by the contract holder(s) to perform the services covered by this acquisition shall have knowledge of the following standards: American Nephrology Nurses Association Advancement of Medical Instrumentation Duties of the Registered Nurse(s) trained in Hemodialysis include, but are not limited to: A specific plan of care shall be designed for each patient based upon nursing diagnosis or clinical nursing problems, expected patient outcomes and nursing intervention. Any of the following nursing diagnosis experienced by the patient shall be addressed by the plan of care: Impairment of skin integrity Fluid volume excess Alteration in cardiac output related to hyperkalemia Alteration in cardiac output secondary to hyperkalemia Alteration in cardiac output related to uremia or dialysis-associated pericarditis, pericardial effusion and pericardial tamponade secondary to uremia and dialytic therapy Activity intolerance related to uremia Sexual dysfunction related to effects of uremia on endocrine system and/or psychosocial impact of renal failure and its treatment Alterations in comfort related to peripheral neuropathy caused by effects of uremia and peripheral nerves Impaired gas exchange Alterations in oral mucous membranes Alterations in nutrition, less than body requirements Impaired physical mobility Anxiety Powerlessness Non-compliance Grieving Alterations in self-concept On-going teaching programs shall be offered to patients to allow them to gain knowledge of the following: A self-care concept Normal kidney structure and function Causes of kidney failure Effects of kidney failure on the body Medication regimen Dietary regimen Circulatory access Hemodialysis/continuous ambulatory peritoneal dialysis (CAPD) principles and procedures. The Registered Nurse(s) trained in Hemodialysis shall ensure that water treatment systems are in place at the VAMC to meet the Advancement of Medical Instrumentation (AAMI) recommendations regarding water and dialysate fluid safety for hemodialysis. The Registered Nurse(s) trained in Hemodialysis shall provide documentation of care in the Computerized Patient Record System (CPRS) before the end of the day. The VAMC will provide training on the electronic patient record system prior to use. The Registered Nurse(s) trained in Hemodialysis will provide monthly culture and endotoxin results according to AAMI and CDC guidelines. Any results above acceptable range will require a written action plan to be submitted along with the results. All monthly results as well as an action plan will be submitted within 48 hours of sampling. Results and plans will be submitted to the VAMC Infection Control Nurse as well as the COR. The Registered Nurse(s) trained in Hemodialysis shall offer support for the patient and family members in achieving and maintaining a lifestyle meaningful to them. Family members shall be advised on the patient s nutritional needs, daily living needs, and other special needs. The Registered Nurse(s) trained in Hemodialysis shall offer teaching programs to VAMC nursing staff in techniques of peritoneal dialysis annually. The Registered Nurse(s) trained in Hemodialysis shall sign in and out at the area designated by the Contracting Officer s Representative (COR). The overseeing nephrologist shall monitor performance through direct observation as well as observation of work results on an ongoing basis. The Registered Nurse(s) trained in Hemodialysis shall adhere to Joint Commission Standards (http://www.jointcommission.org/) and shall provide all reports requested, information and assistance to support The Joint Commission requirements. The Registered Nurse(s) trained in Hemodialysis may be exposed to surroundings which involve moderate risks or discomfort which require special precautions, i.e., infectious diseases, verbal and physical abuse from emotionally disturbed patients. Equipment The contractor shall be responsible for cleaning, care, and maintenance of all contractor furnished equipment utilized during the contract period. The contractor shall make all equipment records available (i.e., such as maintenance records) on-site for any equipment owned and utilized by contractor employee s on patients at the VAMC. The contractor will ensure all equipment maintenance is properly performed per manufacturer s instructions and industry standards. The contractor shall provide documentation of the manufacturer s recommended cleaning process for any contractor owned equipment. The contractor shall provide a Standard Operating Procedure for the cleaning process in accordance with the manufacturer s recommendation and documentation of training of contract staff on cleaning requirements and competencies. SOP s shall be reviewed, with necessary updates, on an annual basis. Competencies on cleaning of the equipment will be completed by the contract staff on an annual basis. The contractor shall be responsible for providing equipment and supplies that are unique and specific to the provision of dialysis services, to include but not be limited to, dialysis machines, water treatment and ancillary equipment, plumbing fittings necessary to access VA water supply. System Function Monitoring Prior to each treatment, the contract provider shall test the proper functioning of the water treatment equipment. Copies of bacterial counts and chemical test results, as well as equipment service reports, electrical safety check results, and preventive maintenance reports are to be kept on-site. The contractor shall provide microbiology assays as per AAMI standards. The dialysis machines will be disinfected following the manufacturer s policies and procedures. On a yearly basis, or more frequently if a problem is suspected, the contract provider is responsible for testing the unit s supply water for chemical contaminant. Chemical contaminant testing of RO product water is performed at the time of the machine s installation, yearly after install, whenever a membrane is replaced, and/or if a problem with product water is suspected. Poor or unexpected result values that are greater than those listed in the AAMI standard will be reported to the Medical Director and the COR.
